Official UK procurement notice
Transportation and related services
Authority: Oxford University Hospitals NHS Trust (Central government)
What is being bought
Published requirement descriptionThe single supplier framework will consolidate all the relevant Contracting Authority’s transportation and related service requirements for a single supplier to integrate and manage. <br/><br/>The competition will result in the award of a single supplier framework for use by all Trusts in the ICS area or the ICB itself for these integrated transport services and the first call-off contract under the Framework, which will be awarded by Oxford University Hospitals Foundation Trust and is expected to be valued at £6M per annum for 7 +3 years.<br/><br/>There is an opportunity to bring all transportation and related activities under a single integrated solution which is focussed on optimising the service.<br/><br/>The successful supplier will act as a prime supplier for all transportation and related services. Their role is to simplify and streamline the whole transportation and related functions through a SaaS platform to integrate and manage the relevant Contracting Authority’s operations.<br/><br/>This is a scalable model that could start with Couriers, Staff Transport and Taxis and then be extended to include Non-Emergency Patient Transport in the next phase
CPV: Administration software package · Buses and coaches · Cargo handling and storage services · Computer support and consultancy services · Financial leasing services · Hire of goods-transport vehicles with driver · Hire of passenger transport vehicles with driver · Industry specific software development services · Industry specific software package · Mail delivery services · Mail transport by road · Passenger cars · +8 more
How this framework works
From the published notice- Places
- up to 1 suppliers
- Framework period
10 yrs from 1 Apr 2024, The procurement involves the setting up of a framework that might also be used by the identified Contracting Authorities. The first call-off contract is expected to be for a term of 7+3 years.
The lotProcurement structure
single lot · value publishedLot #1Provision of transportation and related servicesPublished value£400,000,000
Provision of transportation and related services<br/>The purpose is to procure the services of a single supplier to integrate and manage transportation and related services pursuant to a Competitive Dialogue procedure. The supplier will act as single point of contact for the relevant Contracting Authority.<br/><br/>The supplier will implement and support a transport management software and system for smooth, flexible, transparent transport processes ensuring optimization of all transportation processes in a single central location and consolidate all supply chain partners’ data on one platform for better, faster, data-driven decisions as a ‘prime’ supplier.<br/><br/>The scope of services that is likely to be included under the competitive dialogue process for the appointment of a supplier may include:<br/><br/>
- The procurement and management of transport and related services (couriers, taxis, shuttle buses, patient transport, warehousing, removal services and vehicle leasing) <br/>
- Transport consultancy services<br/>
- IT Transport Services Portal Hosting: System, consulting, software, and support.<br/><br/>Oxford University Hospitals will award the framework agreement and the initial contract. Further Individual contracts may be awarded pursuant to the call-off procedure where Contracting Authorities will contract directly with the supplier; but economies of scale may be sought across the whole Framework. <br/><br/>The list of public sector organisations who will have access to the contract are:<br/>— all National Health Service (NHS) bodies within the BOB ICS<br/>Organisations as detailed at:<br/><br/>www.bucksoxonberksw.icb.nhs.uk ↗<br/>www.ouh.nhs.uk ↗ <br/>www.oxfordhealth.nhs.uk ↗ <br/>www.berkshirehealthcare.nhs.uk ↗ <br/>www.buckshealthcare.nhs.uk ↗ Additional information: Suppliers must use the project reference C104603 in all correspondence. Suppliers must follow the instructions fully. Suppliers are responsible for their own tender costs. The Authority will not be responsible for any such costs, or any costs if the procurement is abandoned and/or the contract is not awarded. The Framework Agreement duration will be 48 months. The Authority does not bind itself to accept the lowest offer or any offer either in part, each item for this purpose being treated as separately.<br/><br/>The Authority will not accept completed SQs after the stated closing date.<br/><br/>All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. <br/><br/>The Authority reserves the right to award the contract in whole, in part for different lots, or annul the tendering process and not award any contract. <br/><br/>All documents to be priced [where applicable] in sterling and all payments made in sterling. <br/>In relation to Section II.1.9 above - variants will be accepted to the extent permitted in the ITPD (if at all). <br/><br/>The tendering process may be undertaken in part via electronic means. <br/><br/>Any specifications and additional documents will only be issued to the bidders selected at SQ Stage. <br/><br/>Expressions of interest which are submitted without the information requested may not be considered. The Authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Deposits and guarantees may be required as set out in the Invitation to Participate in Dialogue (ITPD) documents. The Contracting Authority reserves the right to request parent company and/or other guarantees of financial liability
- Successive reduction
- Candidates will be reduced successively across stages
- “Transportation and related services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive dialogue
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Oct 2022, 16:37 BST
- Last source update
- 22 May 2023, 10:54 BST
- Authority reference
C104603- FTS notice number
2023/S 000-014449- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037791Find a Tender
- Review procedure
Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and concluding the Framework Agreement Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly in accordance with the Public Contracts Regulations 2015.
Publisher note: Suppliers must use the project reference C104603 in all correspondence. Suppliers must follow the instructions fully. Suppliers are responsible for their own tender costs. The Authority will not be responsible for any such costs, or any costs if the procurement is abandoned and/or the contract is not awarded. The Framework Agreement duration will be 48 months. The Authority does not bind itself to accept the lowest offer or any offer either in part, each item for this purpose being treated as separately.<br/><br/>The Authority will not accept completed SQs after the stated closing date.<br/><br/>All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. <br/><br/>The Authority reserves the right to award the contract in whole, in part for different lots, or annul the tendering process and not award any contract. <br/><br/>All documents to be priced [where applicable] in sterling and all payments made in sterling. <br/>In relation to Section II.1.9 above - variants will be accepted to the extent permitted in the ITPD (if at all). <br/><br/>The tendering process may be undertaken in part via electronic means. <br/><br/>Any specifications and additional documents will only be issued to the bidders selected at SQ Stage. <br/><br/>Expressions of interest which are submitted without the information requested may not be considered. The Authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred.
How it was run
Official noticeTender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗
- Appointment period ends
- 19 Jun 2023, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
21 Oct 2022 → 1 Apr 2024 · 4 dates- Next notice expected21 Oct 2022, 00:00 BST
- Notice published22 May 2023, 10:54 BST
- Admission / appointment period endsperiod end, not a bid countdown19 Jun 2023, 17:00 BST
- Contract starts1 Apr 2024, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 22 May 2023- Published value updated to £400,000,00022 May 2023, 10:54 BSTwas £50,000,000
- Status changed to active22 May 2023, 10:54 BST
- Procurement method changed22 May 2023, 10:54 BST
- Deadline published: 19 Jun 2023, 17:00 BST22 May 2023, 10:54 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria