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Published 29 Jul 2025, 09:00 BST

Official UK procurement notice

Town Hall Catering Services

Official notice

Authority: Sheffield City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitableVCSE suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: Yorkshire & Humber (UKE32)
Concession value (operator's revenue)£187,083operator revenue, not the authority's budget
Submissions closed 29 Aug 2025awarded 17 Nov 2025
Awarded to PTJ Catering Limited
Contract term 1 yrends 30 Oct 2026 · up to 31 Oct 2027 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

As part of the Council’s services, we offer an event facility for both external customers (weddings etc.) and internal customers (supplier events, community events etc.) at the Town Hall. These events have the option of having catering included on a fixed price per head basis. As the catering facility is an essential part of the event space offering, we are looking to undertake a procurement exercise to secure a new contract for the provision of catering and bar facilities for internal and external catering events within all the council’s premises (primarily Town Hall) used as a hire venue. There will also be the occasional requirement to cater for other large events such as the Lord Mayor may require from time to time. The new procurement exercise will be split into the following Lots:

  • Lot 1 – Catering Service for Internal and External Events
  • Lot 2 – Catering Service for Business Meetings and Training
  • Lot 3 – Full Bar Service of Alcoholic and Soft Drinks

CPV: Catering services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£187,083
Contract period: 1 Nov 2025 – 30 Oct 2026 (1 yr) · up to 31 Oct 2027 with extensionsValue: £187,083 exc. VAT · £224,499 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: 1 x 12 month extension
55520000 Catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Tender has award criteria of price and quality which are different for each Lot

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Jul 2025, 09:00 BST
Last source update
11 Dec 2025, 09:34 GMT
Authority reference
101826
FTS notice number
2025/S 000-043682
Latest notice
Contract details notice (UK7)
Classification (CPV)
Catering services
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-05679c Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
29 Aug 2025, 16:00 BST
Clarification deadline
12 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

29 Jul 2025 → 11 Dec 2025 · 5 dates
  1. Tender notice published
    29 Jul 2025, 09:00 BST
  2. Clarification questions by
    12 Aug 2025, 12:00 BST
  3. Submission deadline
    29 Aug 2025, 16:00 BST
  4. Contract starts349 days ago
    1 Nov 2025
  5. Latest notice published308 days ago
    11 Dec 2025, 09:34 GMT

Notice history

3 events · 2 releases on Find a Tender · since 29 Jul 2025
  1. Tender notice published
    29 Jul 2025, 09:00 BST
    UK4
  2. Contract details notice published
    11 Dec 2025, 09:34 GMT
    UK7
  3. Status changed to complete
    11 Dec 2025, 09:34 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £187,0831 contract exc. VAT
Contracts signed 1latest 17 Nov 2025
Awarded toValueDateStatus
PTJ Catering LimitedSME——Awarded

Contracts

  • Town Hall Catering · PTJ Catering LimitedSME

    Signed
    17 Nov 2025
    Value
    £187,083
    Period
    17 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2027 with extensions
    Status
    active
    Extensions
    1 x 12 month optional extension

Contracting authority & participating public bodies

Sheffield City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPQT-9425-JWVM Town Hall, Pinstone Street,, Sheffield, Yorkshire & Humber, S1 2HHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • PTJ Catering LimitedAwarded supplierGB-PPON: PCNN-9199-NBTW 13 Marland House, Barnsley, Yorkshire & Humber, S70 2LWContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender