Official UK procurement notice
Tolworth Federation · UK public procurement notice
Authority: Tolworth Schools Federation (Education)
What is being bought
Published requirement descriptionThe Tolworth Federation are requesting tenders from a recognised service provider to manage their cleaning services to the indicated contract. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.
- Recurrence: Yes — 30 months from contract start date, depending on whether extension periods are taken up.
CPV: Building-cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£240,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Contract management and staffing resources: 35%
- Contractor/client reporting: 10%
- Service expectations and delivery: 25%
- Three year contract value: 35%
Published award criteria (4)
- Contract management and staffing resources: 35
- Contractor/client reporting: 10
- Service expectations and delivery: 25
- Three year contract value: 35
- Suitability
In the first instance, candidates should register with www.delta-esourcing.com ↗ and express an interest in the contract. A selection questionnaire will need to be completed and returned www.delta-esourcing.com ↗ as part of the request to participate process. Tenderers will be selected as part of this stage to receive the ITT documentation.
Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Economic & financial standing
In the first instance, candidates should register with www.delta-esourcing.com ↗ and express an interest in the contract. A selection questionnaire will need to be completed and returned to www.delta-esourcing.com ↗ as part of the selection process.
Candidates will need to provide as part of the selection questionnaire process details of turnover, profit and capital and reserves for previous 3 years.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process
Minimum: A statement of a minimum turnover level is detailed within the standard questionnaire documentation. - Technical & professional ability
Candidates will need to provide as part of the selection questionnaire process evidence of current business, quality standards, accreditation and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: SQ risk grid status will be evaluated on a pass/fail basis. Please see the explanation on page 6-8 of the SQ for further information. Levels of insurance cover will be evaluated on a pass/fail basis. To pass this evaluation the suppliers must hold as a minimum or be willing to ob…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 35 of 105 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · Yes — 30 months from contract start date, depending on whether extension periods are taken up.
- First published
- 7 Jul 2021, 16:15 BST
- Last source update
- 11 Mar 2022, 12:15 GMT
- FTS notice number
2022/S 000-006698- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c4f0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=649112946 GO Reference: GO-2022311-PRO-19771223
How it was run
Official noticeTender documents are also served through a separate tool: https://www.delta-esourcing.com/tenders/UK-title/78SXN2R869 ↗
- Submission deadline
- 3 Sept 2021
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
3 Sept 2021 → 1 Apr 2022 · 4 dates- Submission deadline3 Sept 2021
- Invitations to tender expected1 Oct 2021, 00:00 BST
- Notice published11 Mar 2022, 12:15 GMT
- Contract starts1 Apr 2022, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Mar 2022, 12:15 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lewis and Graves Partnership Limited | — | — | Awarded |
Contracts
Contract 006698-2022-1 · Lewis and Graves Partnership Limited
- Signed
- 8 Feb 2022
- Value
- —
- Period
- … – 31 Mar 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Tolworth Federation are requesting tenders from a recognised service provider to… | 4bids · 4 electronic | 4 | — | £192,550 – £268,082 |
| Whole notice | — | — | — | £192,550 – £268,082 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Tolworth School FederationMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Lewis and Graves Partnership LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.