Find a TenderAwarded
Published 25 Jun 2021, 09:15 BST

Official UK procurement notice

TMC for Repair and Replacement of Refrigeration Units in Non Housing Properties

Official notice

Authority: West Lothian Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£500,000exc. VAT
Submissions closed 26 Jul 2021awarded 2 Sept 2021
Awarded to Lovat's Catering

What is being bought

Published requirement description

Servicing, repair, replacement and installation of refrigeration units in non-housing council properties

  • Recurrence: In 5 years (Spring 2026) if extension period utilised or in 3 years (Spring 2024) if extension period not utilised.

CPV: Commercial refrigerating equipment · Installation work of refrigeration equipment · Parts of refrigerating and freezing equipment and heat pumps · Parts of refrigerating equipment · Refrigerating and freezing equipment · Repair and maintenance services of catering equipment

The lotProcurement structure

single lot · value published
Lot #1TMC for Repair and Replacement of Refrigeration Units in Non Housing Properties across…AwardedRenewalPublished value£500,000

TMC for Repair and Replacement of Refrigeration Units in Non Housing Properties across West Lothian. Additional information: Re: ESPD Q3D.1, 3D.2 & 3D.3 Bidders to answer these on Environmental, social & labour law in relation to compliance with regulations covering Scotland & UK.

Police Scotland will be consulted with regards to Serious & Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: ESPD Q2B, complete information for all company directors, using home address.

Delivery: Scotland · Non-Housing properties run by West Lothian Council across the whole council area.
Extensions: Council properties list may alter as properties may be added or removed during the course of the contract. · There will be an option to extend for up to a further 24 months. If extension used, then re-tender after 5 years. If extension not used, then re-tender after 3 yearsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (5)
  • Contract Delivery: 24%
  • Professional Qualities: 4%
  • Technical Skills: 11%
  • Workforce Matters: 1%
  • price: 60%
Published award criteria (5)
  • Contract Delivery: 24
  • Professional Qualities: 4
  • Technical Skills: 11
  • Workforce Matters: 1
  • Price: 60
Conditions of participation3
  • Suitability

    Contractors shall be Members of the Institute of Refrigeration Engineers Or British Refrigeration Association.

  • Economic & financial standing

    Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.

    In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

    It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

    In the event that a firm does not meet the fin…

    Minimum: Insurances Required Employers Liability 10,000,000 GBP Public Liability 5,000,000 GBP Valid Motor Vehicle Insurance
  • Technical & professional ability

    Re: ESPD Q4D Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to

    www.westlothian.gov.uk/article/11428/Change… ↗.

    The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected

    Minimum: Contractors shall be Members of the Institute of Refrigeration Engineers Or British Refrigeration Association.
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · In 5 years (Spring 2026) if extension period utilised or in 3 years (Spring 2024) if extension period not utilised.

First published
25 Jun 2021, 09:15 BST
Last source update
16 Sept 2021, 08:55 BST
Award evaluation window
26 Jul 2021 – …
Authority reference
CC11089
FTS notice number
2021/S 000-023004
Classification (CPV)
Commercial refrigerating equipmentInstallation work of refrigeration equipmentParts of refrigerating and freezing equipment and heat pumpsParts of refrigerating equipmentRefrigerating and freezing equipmentRepair and maintenance services of catering equipment
Delivery area
Scotland (UKM78)
Official registry OCID
ocds-h6vhtk-02c007 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Detailed in information on PCS-Tender

Publisher note: Re: SPD Q2B, complete information for all company directors, using home address. TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 1234. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The Community Benefits proposals provided by suppliers will not form part of the contract award criteria and will not be evaluated when determining the winning tender, but will require to be delivered as part of the contract. (SC Ref:665609)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
26 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
26 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Jul 2021 → 16 Sept 2021 · 3 dates
  1. Submission deadline
    26 Jul 2021, 12:00 BST
  2. Bids opened
    26 Jul 2021, 12:00 BST
  3. Notice published
    16 Sept 2021, 08:55 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Sept 2021, 08:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £500,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 2 Sept 2021
Awarded toValueDateStatus
Lovat's CateringSME£500,000 †—Awarded

Contracts

  • Contract 023004-2021-CC 11089-1 · Lovat's CateringSME

    Signed
    2 Sept 2021
    Value
    £500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

West Lothian Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services West Lothian Civic Centre, Howden South Road, Livingston, Scotland, EH54 6FFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Livingston Sheriff CourtReview body Livingston

Bidders & participating suppliers

1 commercial party on the notice
  • Lovat's CateringAwarded supplier Muirhead, Mitchelston Industrial Estate, Kirkcaldy, Scotland, KY1 3PBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.