Official UK procurement notice
The supply of repairs & maintenance services
Authority: Muircroft Housing Association (Housing)·On behalf of: Sitemark Ltd
What is being bought
Published requirement descriptionSitemark Ltd is managing a compliant public sector tender process on behalf of Muircroft Housing Association Ltd (the Contracting Authority) for the procurement of repair & maintenance services.
- How the procedure runs: Muircroft Housing Association Ltd intends to undertake a Competitive Flexible Procedure in accordance with the Procurement Act 2023 to appoint a suitably qualified and experienced service provider for the delivery of Repairs and Maintenance Services. Following completion of the preliminary market engagement exercise, the formal procurement process will comprise the following stages: 1. Stage 1: Invitation to Tender (ITT) and Initial Evaluation Eligible service providers are invited to submit detailed technical, operational and commercial proposals. Submissions will be evaluated against the published award criteria, including service delivery methodology, technical capability, quality assurance, mobilisation, social value and pricing. The evaluation will identify the highest-scoring service providers to progress to the next stage. 2. Stage 2: Tender Presentations and Clarifications Shortlisted service providers will be invited to deliver presentations demonstrating their proposed service delivery model, operational capabilities, contract management arrangements and approach to achieving project's objectives. Presentations will also provide an opportunity to clarify aspects of the tender submissions. 3. Stage 3: Optional Negotiation and Best and Final Offer (BAFO) Muircroft reserves the right to conduct structured negotiations with shortlisted service providers to optimise service delivery arrangements, contractual provisions and commercial proposals. Following negotiations, service providers may be invited to submit a Best and Final Offer (BAFO), reflecting any agreed refinements. Final submissions will be evaluated against the published award criteria to determine the most advantageous tender. 4. Stage 4: Contract Award and Mobilisation Following completion of the evaluation, we will identify the successful service provider, issue the required assessment summaries and publish the relevant contract award notice. We will observe the applicable standstill period before entering into the contract. We will then commence a structured mobilisation process to ensure continuity of repairs and maintenance services. Procurement Flexibility: Muircroft reserves the right to refine the procurement process, including the number of service providers progressing between stages, or to award the contract without negotiation or BAFO, where expressly permitted by the published tender documentation and applicable legislation. All stages will be conducted transparently and fairly, with suppliers treated equally.
CPV: Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£2,100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 35%
- Presentation: 35%
- Price: 30%
Published award criteria (3)
- Quality: Response to tender
- Price: Pricing Schedule
- Presentation: Presentation Stage
No conditions of participation were published on the notice; check the tender documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £839,080 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
Repair and maintenance services of electrical and mechanical building installations (CPV 5071) in South East England, and who usually turns up
Muircroft Housing Association has too little published record in this market to describe on its own. Published market evidence for the same work stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Repair and maintenance services of electrical and mechanical building installations (CPV 5071) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in South East England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside South East England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 72 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid20%
2–310%
4–645%
7+25%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate11%
Within ±2%56%
Above estimate33%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5071Published estimate£2.1m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid5%
2–36%
4–658%
7+31%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 17 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£2.1m–£2.1m
Estimate£2.1m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Mears LimitedLarge | £2.0bn34 awards in 36m · last this month | 5 live · £528m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=11 |
| £1.2bn43 awards in 36m · last 3 months ago | 3 live · £171m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=9 | |
| £763m17 awards in 36m · last 4 months ago | 4 live · £459m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 20% below n=1 | |
| £258m11 awards in 36m · last 3 months ago | 4 live · £254m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 | |
| £71m36 awards in 36m · last 3 months ago | 5 live · £9.5m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 6% below n=16 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Feb 2026, 17:30 GMT
- Last source update
- 15 Oct 2026, 15:33 BST
- Award evaluation window
- Submission end – 31 Mar 2027
- Authority reference
SIT-9199260- FTS notice number
2026/S 000-097589- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06568dFind a Tender
- How it runs
Muircroft Housing Association Ltd intends to undertake a Competitive Flexible Procedure in accordance with the Procurement Act 2023 to appoint a suitably qualified and experienced service provider for the delivery of Repairs and Maintenance Services.
Following completion of the preliminary market engagement exercise, the formal procurement process will comprise the following stages:
- Stage 1: Invitation to Tender (ITT) and Initial Evaluation
Eligible service providers are invited to submit detailed technical, operational and commercial proposals. Submissions will be evaluated against the published award criteria, including service delivery methodology, technical capability, quality assurance, mobilisation, social value and pricing. The evaluation will identify the highest-scoring service providers to progress to the next stage.
- Stage 2: Tender Presentations and Clarifications
Shortlisted service providers will be invited to deliver presentations demonstrating their proposed service delivery model, operational capabilities, contract management arrangements and approach to achieving project's objectives. Presentations will also provide an opportunity to clarify aspects of the tender submissions.
- Stage 3: Optional Negotiation and Best and Final Offer (BAFO)
Muircroft reserves the right to conduct structured negotiations with shortlisted service providers to optimise service delivery arrangements, contractual provisions and commercial proposals. Following negotiations, service providers may be invited to submit a Best and Final Offer (BAFO), reflecting any agreed refinements. Final submissions will be evaluated against the published award criteria to determine the most advantageous tender.
- Stage 4: Contract Award and Mobilisation
Following completion of the evaluation, we will identify the successful service provider, issue the required assessment summaries and publish the relevant contract award notice. We will observe the applicable standstill period before entering into the contract. We will then commence a structured mobilisation process to ensure continuity of repairs and maintenance services.
Procurement Flexibility: Muircroft reserves the right to refine the procurement process, including the number of service providers progressing between stages, or to award the contract without negotiation or BAFO, where expressly permitted by the published tender documentation and applicable legislation. All stages will be conducted transparently and fairly, with suppliers treated equally.
How to participate & submission route
Official notice Submit via In-tend- Requests to participate (first stage)
- —
- Tender submission deadline
- 7 Dec 2026, 23:59 GMT
- Clarification deadline
- 12 Nov 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Feb 2026 → 24 May 2027 · 8 dates- Planning notice published247 days ago17 Feb 2026, 17:30 GMT
- Market engagement189 days ago16 Apr 2026, 23:59 BST
Sitemark Ltd, on behalf of the Contract Authority (MuirCroft Housing Association), is undertaking a pre-market engagement exercise in advance of procuring a main contractor to deliver void works, responsive maintenance and out-of-hours emergency response services across two sheltered housing schemes comprising 102 one-bedroom flats for residents aged 60 and over.
The scope of engagement includes:
- Delivery of void works ranging from minor repairs to capital replacements, such as kitchens and bathrooms
- Provision of responsive day-to-day repairs covering emergency, urgent and routine priorities
- A 24-hour out-of-hours emergency response service linked to a Careline monitoring system
This engagement exercise is issued for information gathering purposes only and does not constitute a call for competition. Feedback received will inform the final procurement strategy, contract structure and risk allocation.
Interested suppliers are invited to complete the pre-market engagement questionnaire via the e-tendering portal (in-tendhost.co.uk/sitemarklimited/aspx… ↗) by 12 noon on 16 April 2026.
- Next notice expected142 days ago2 Jun 2026, 23:59 BST
- Tender notice published7 days ago15 Oct 2026, 15:33 BST
- Today22 Oct 2026
- Clarification questions byin 21 days12 Nov 2026, 23:59 GMT
- Submission deadlinein 46 days7 Dec 2026, 23:59 GMT
- Award decision expected byin 160 days31 Mar 2027, 23:59 BST
- Contract startsin 213 days24 May 2027, 00:00 BST
Notice history
7 events · 3 releases on Find a Tender · since 17 Feb 2026- Preliminary market engagement notice published17 Feb 2026, 17:30 GMTUK2
- Preliminary market engagement notice published17 Feb 2026, 17:32 GMTUK2
- Tender notice published15 Oct 2026, 15:33 BSTUK4
- Status changed to active15 Oct 2026, 15:33 BST
- Procurement method changed15 Oct 2026, 15:33 BST
- Deadline published: 7 Dec 2026, 23:59 GMT15 Oct 2026, 15:33 BST
- Buyer details updated15 Oct 2026, 15:33 BST
Published amendments (1)
Submission link updated: https://in-tendhost.co.uk/sitemarklimited/aspx/ProjectManage/54
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Sitemark LtdProcess contact pointProcuring entitySitemark Ltd is managing a compliant public sector tender process on behalf of Muircroft Housing Association Ltd (the Contracting Authority) for the procurement of repair & maintenance services.
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Sitemark e-tendering portal
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender