Find a TenderClosed
Published 5 May 2022, 12:09 BST

Official UK procurement notice

The Supply, Installation, Licenses & On-Going Support & Maintenance of a Digital Alarm Platform

Official notice

Authority: Caerphilly County Borough Council (Local council)

GoodsOpen procedure
Published estimate£700,000exc. VAT
Submissions closed 7 Jun 2022

What is being bought

Published requirement description

Caerphilly County Borough Council (the Council) are seeking tender responses from suitable companies to commission a Digital Alarm Platform for the Careline\Telecare Services including any applicable licenses, on-going support and maintenance for Caerphilly County Borough Council

CPV: Alarm-monitoring services · Communications equipment · Community health services · Data equipment · Database and operating software package · Health services · IT services: consulting, software development, Internet and support · Integrated telecommunications services · Software package and information systems · Telecommunication services except telephone and data transmission services · Telecommunications services · Telephone and data transmission services · +1 more

The lotProcurement structure

single lot · no lot value published
Lot #1Renewal
Delivery: Wales · Within the Boundaries of Caerphilly Council Borough Council
Extensions: Additional purchases and licenses relating to the the system maybe required as part of the contract and the council reserves the right to purchase these as part of the contract if required · The contract shall be for a period of five (5) years with the option to extend for up to a further period of five (5) years, extended on an annual basis total 120 months. Please note that the Council may not choose to take up any of the extension options.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 10%Social value: 10%
Published sub-criteria (5)
  • Quality Tender Response: 30%
  • Quality - Technical Workshop: 20%
  • Quality System Deomonstration: 30%
  • Cost: 10%
  • Social Value: 10%
Published award criteria (5)
  • Quality Tender Response: 30
  • Quality - Technical Workshop: 20
  • Quality System Deomonstration: 30
  • Social Value: 10
  • Cost: 10
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 May 2022, 12:09 BST
Last source update
5 May 2022, 12:09 BST
Award evaluation window
7 Jun 2022 – …
Authority reference
CCBC/PS2131/22/HS
FTS notice number
2022/S 000-011678
Classification (CPV)
Alarm-monitoring servicesCommunications equipmentCommunity health servicesData equipmentDatabase and operating software packageHealth servicesIT services: consulting, software development, Internet and supportIntegrated telecommunications servicesSoftware package and information systemsTelecommunication services except telephone and data transmission services
+3 moreTelecommunications servicesTelephone and data transmission services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-03343b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As detailed in the ITT Document

Publisher note: As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system. Therefore, companies are invited to follow the directions below to register on the system: 1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com 2. Click the "Sign Up" button. 3. Enter your details such as Organisation Name, Details and Primary Contact Details. 4. Please make a note of the Organisation ID and Login Name, then click Register. 5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser. 6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details. 7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice. 8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window. 9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded. 10. Now click Done and you will enter the Supplier Home page. 11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button. 12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal. 13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here. 14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page. Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121010. (WA Ref:121010) The buyer considers that this contract is suitable for consortia.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/account/login ↗

Submission deadline
7 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Jun 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

5 May 2022 → 7 Dec 2022 · 4 dates
  1. Notice published
    5 May 2022, 12:09 BST
  2. Submission deadline
    7 Jun 2022, 12:00 BST
  3. Bids opened
    7 Jun 2022, 12:00 BST
  4. Bids must remain valid until
    7 Dec 2022, 23:59 GMT

Contracting authority & participating public bodies

Caerphilly CBC

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Penallta House, Hengoed, Wales, CF82 7RGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria