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AwardedFind a Tender · award

The Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units and Dehumidifiers

Buyer: Swindon Borough Council →

View official notice ↗Official source

BuyerSwindon Borough Council
StatusAwarded
Deadline5 May 2026
Value£425,000
Published7 Jul 2026

What is being bought

Swindon Borough Council are looking to engage with an experienced contractor to provide responsive repairs and scheduled servicing Annual, bi-annual and quarterly of Swindon Borough Council’s Air Conditioning/AHU and dehumidifier systems within our properties (6 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approximately 180 assets. The contract will be for a period of 3 Years with optional 2 x 1 year extension periods and is estimated to commence 1st October 2026.. Full details relating to the services were provided in the tender documents.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0676a4
Latest release ID063798-2026
Latest release timestampTue Jul 07 2026 15:09:12 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/028573-2026
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
7 Jul 2026award, contract063798-2026
27 Mar 2026tender028573-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (2 releases)
7 Jul 2026 · 063798-2026 · award, contract
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27 Mar 2026 · 028573-2026 · tender
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      },
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Ms Jodie Wakefield",
        "email": "JWakefield@swindon.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}