Official UK procurement notice
The Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units and Dehumidifiers
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionContract Award Notice for scheduled servicing Annual, bi-annual and quarterly of Swindon Borough Council’s Air Conditioning/AHU and dehumidifier systems within our properties (6 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approximately 180 assets
CPV: Air-conditioning installations · Heat pumps · Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Heating, ventilation and air-conditioning installation work · Heating-plant repair and maintenance work · Repair and maintenance services · Repair and maintenance services of central heating · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£425,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Quality Assurance: 10%
- Health & Safety: 5%
- Programme Delivery: 10%
- Contract Administration: 5%
- Price: 60%
- Social Value: 10%
Published award criteria (6)
- Price
- Quality Assurance
- Health & Safety
- Programme Delivery
- Contract Administration
- Social Value
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Mar 2026, 14:04 GMT
- Last source update
- 23 Oct 2026, 15:26 BST
- Award evaluation window
- Submission end – 19 Jun 2026
- Authority reference
DN811410- FTS notice number
2026/S 000-028573- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0676a4Find a Tender
How it was run
Official notice- Requests to participate (first stage)
- 5 May 2026, 15:00 BST
- Submission deadline
- 5 May 2026, 15:00 BST
- Clarification deadline
- 28 Apr 2026, 15:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender documents the Authority is providing the documents in the Attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk ↗
In order to access amendable versions of the documents and to submit a response. Suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk ↗ the register an interest before obtaining access and download the Word and Excel format documents for completion and submission .
Timeline
27 Mar 2026 → 23 Oct 2026 · 8 dates- Tender notice published212 days ago27 Mar 2026, 14:04 GMT
- Clarification questions by180 days ago28 Apr 2026, 15:00 BST
- Submission deadline173 days ago5 May 2026, 15:00 BST
- Award decision expected by127 days ago19 Jun 2026, 23:59 BST
- Assessment summaries sent110 days ago7 Jul 2026, 00:00 BST
- Standstill ends99 days ago17 Jul 2026, 23:59 BST
- Contract starts24 days ago1 Oct 2026, 00:00 BST
- Latest notice published2 days ago23 Oct 2026, 15:26 BST
Notice history
5 events · 3 releases on Find a Tender · since 27 Mar 2026- Tender notice published27 Mar 2026, 14:04 GMTUK4
- Contract award notice published7 Jul 2026, 16:09 BSTUK6
- Status changed to complete7 Jul 2026, 16:09 BST
- Contract signature expected31 Aug 2026, 23:59 BSTscheduled
- Contract details notice published23 Oct 2026, 15:26 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Shield Mechanical, Electrical and Facilities Services LtdSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Initial contract period is 3 years with an option to extend for 1 year + 1 year | £535,381 | 7 Jul 2026 | Awarded |
Contracts
The Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units, and Dehumidifiers · Shield Mechanical, Electrical and Facilities Services LtdSME
- Signed
- 30 Sept 2026
- Value
- £535,381
- Period
- 1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031 with extensions
- Status
- active
- Extensions
- Initial contract period 3 years, with an option to extend for a further 2 years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 10 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- SHIELD MECHANICAL ELECTRICAL & FACILITIES SERVICES LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender