Official UK procurement notice
The Provision of the Educational Management Information System
Authority: Outwood Grange Academies Trust (Education)
What is being bought
Published requirement descriptionOutwood Grange Academies Trust ("Outwood") intends to award a contract for the provision of its educational management system ("MIS").
CPV: Educational software package
The lotProcurement structure
single lot · no lot value publishedLot #1Outwood's requirement is to have one unified MIS across all of the trusts family of…
Outwood's requirement is to have one unified MIS across all of the trusts family of schools to simplify processes and to increase operating efficiency, reduce costs and streamline the user experience.
By moving to a more modern cloud based MIS solution, Outwood will drastically reduce the number of individual systems and therefore logins that staff have to use. This migration to a unified system will also help in reducing costs associated with running multiple different operating platforms.
The intention is to also remove the additional costs associated with the MIS provision as part of this activity once the current contract expires.
Outwood requires an established provider that can incorporate the additional features it requires as part of standard functionality.
Outwoods intention is to migrate to the MIS operator that offers the highest level of compatibility to the current systems that the trust operate at the best value. This would ensure the most advantageous offering which looks to reduce migration impact to the schools and system users, reduces the costs in redeveloping systems in use and minimise costs and time involved in the need to retrain staff across the trust.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Apr 2025, 09:08 BST
- Last source update
- 7 Apr 2025, 09:08 BST
- FTS notice number
2025/S 000-013273- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fdc5Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The intention is to use the KCS Education Management Systems framework agreement Y20024 direct award.
Outwood identified the requirement for the new MIS to be that which provides the most compatible connectivity to the range of internal and external systems being used across all of the schools. The most advantageous offer is delivered by Arbor and therefore the decision has been made to award the contract by way of direct award under the framework to Arbor.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ARBOR EDUCATION PARTNERS LIMITED | £2,181,085 † | — | Awarded |
Contracts
Contract 013273-2025-1 · ARBOR EDUCATION PARTNERS LIMITED
- Signed
- 2 Apr 2025
- Value
- £2,181,085
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Arbor Education Partners LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.