Find a TenderAwarded
Published 12 Jul 2021, 22:45 BST

Official UK procurement notice

Pesticide Residue Testing, Radiation Testing & Bacterial Testing

Official notice

Authority: London Borough of Hillingdon (Local council)

6 lotsServicesOpen procedure
Published estimate£633,000envelope for 6 lots
Submissions closed 3 Aug 2021awarded 1 Dec 2021
Awarded to PUBLIC ANAYST SCIENTIFIC SERVICES
Contract term 5 yrsends 30 Nov 2026 · extension options published · starts 1 Dec 2021

What is being bought6 lots · detail below

Published requirement description

he London Borough of Hillingdon is responsible for overseeing imported food and feed controls at its Imported Food Office located at London Heathrow Airport. European Community legislation requires imports of certain food and feed products to be introduced into the United Kingdom only via approved inspection facilities. The Imported Food Office at London Heathrow Airport is an approved inspection facility for both imports of products of animal origin, and those not of animal origin.

The contract requires the analysis of imports of feed and food for the following contaminants:

  • Lot A - Pesticide residues
  • Lot B - Caesium-134 and Caesium-137
  • Lot C - Microbiological contaminants
  • Lot D - Other Miscellaneous
  • Lot E - All of the above

The London Borough of Hillingdon reserved the right to award some, all or none of the Lots shown above.

The majority of imports that are examined by London Borough of Hillingdon Imported Food Officers are fresh, highly perishable products.

The supplier will also be required to carry out analysis of samples submitted by the London Borough of Hillingdon Food Health and Safety Team for the purpose of enforcing the following legislation:

a. Food Safety (Sampling and Qualifications) (England) Regulations 2013

b. The Food Safety Act 1990 and regulations made thereunder

c. The Food Safety and Hygiene (England) Regulations 2013

d. any other legislation where it is agreed that the contractor has access to appropriate facilities and qualification to test the goods or samples.

Contract Commencement- December 2021

The Contract is for an initial term of three (3) years extendable at Hillingdon’s sole discretion for a further period of two (2) years extension, giving a total of five (5) years (the Term).

CPV: Food or feed contamination protection services

Lots and requirements (6)Procurement structure

6 lots · 4 with a published value (£2,532,000 together)
Lot #1Lot 5- consists of all the tests required under Lots A-DAwardedRenewal 5 yrsPublished value£633,000
Contract period: 1 Dec 2021 – 30 Nov 2026 (5 yrs)
Delivery: London
Extensions: The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term). · 4.2 The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).Variant bids: not allowed
Lot #2Retained Regulation (EU) 2019/1793 requires increased controls on imports of fruits…Renewal 5 yrsPublished value£633,000

Retained Regulation (EU) 2019/1793 requires increased controls on imports of fruits and vegetables originating from certain countries outside of the European Union. Consignments that are subject to these increased controls must undergo a documentary check. In addition to this, an identity check and physical examination must be carried out at varying frequencies as set out in the Regulation.

In cases where a physical examination takes place, a formal sample is taken from the consignment to be tested for a range of contaminants listed in the Regulation. The most common laboratory test required at present by the imported food office is a test for the presence of pesticide residues.

Contract period: 1 Dec 2021 – 30 Nov 2026 (5 yrs)
Delivery: London
Extensions: The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term). · The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).Variant bids: not allowed
Lot #3Retained Regulation (EU) 2019/1793 requires increased controls on imports of fruits…CancelledLot estimate not published

Retained Regulation (EU) 2019/1793 requires increased controls on imports of fruits and vegetables originating from certain countries outside of the European Union. Consignments that are subject to these increased controls must undergo a documentary check. In addition to this, an identity check and physical examination must be carried out at varying frequencies as set out in the Regulation.

In cases where a physical examination takes place, a formal sample is taken from the consignment to be tested for a range of contaminants listed in the Regulation. The most common laboratory test required at present by the imported food office is a test for the presence of pesticide residues

Delivery: London
Extensions: The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).
Lot #4Microbiological analysis is required for both products of animal origin and products…CancelledRenewal 5 yrsPublished value£633,000

Microbiological analysis is required for both products of animal origin and products not of animal origin.

The most common microbiological test required at present is a test for Salmonella spp in betel leaves as required by Retained Regulation (EU) 2019/1793.

During the 2019/2020 financial year, microbiological analysis was carried out on:

  • 10 consignments of products of animal origin (POAO).
  • 2 consignments of products not of animal origin (PNAO) - detained pending results

During the 2020/2021 financial year, microbiological analysis was carried out on:

  • 2 consignments of products of animal origin POAO.
  • 5 consignments of products not of animal origin (PNAO) - detained pending results
Contract period: 1 Dec 2021 – 30 Nov 2026 (5 yrs)
Delivery: London
Extensions: The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term). · The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).Variant bids: not allowed
Lot #5Following the accident at the Fukushima nuclear power station on the 11th March 2011,…CancelledRenewal 5 yrsPublished value£633,000

Following the accident at the Fukushima nuclear power station on the 11th March 2011, the European Commission was informed that radionuclide levels in certain food products originating in Japan exceeded the action levels in food applicable in Japan.

This contamination was considered to possibly constitute a threat to public and animal health in the European Union. The European Commission therefore published Implementing Regulation (EU) No 297/2011 of the 25th March 2011 which imposed special conditions governing the import of feed and food originating in or consigned from Japan.

Commission Implementing Regulation 2016/6 (as amended) contains the most up-to-date import requirements applicable to imports of feed and food originating in or consigned from Japan. Article 10 of this Regulation sets out the official controls that are to be applied. This includes random physical checks, including laboratory analysis for the presence of Caesium-134 and Caesium-137 being carried out on consignments imported. Consignments that are tested remain detained for a maximum of five working days, pending the availability of the results of the laboratory analysis

Contract period: 1 Dec 2021 – 30 Nov 2026 (5 yrs)
Delivery: London
Extensions: The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term). · The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).Variant bids: not allowed
Lot #6Analysis is required for the following contaminants:CancelledRenewal 5 yrsLot estimate not published

Analysis is required for the following contaminants:

  • Plastic kitchenware - Formaldehyde / Primary aromatic amines
  • Pesticide analysis - dried products (e.g. tea)
  • Mycotoxins
  • Sulphur dioxide
  • Chloramphenicol
  • Veterinary residues
  • Speciation testing
  • Adulteration
  • Nutrition and health claims
  • Dangerous substances (DNP, DMMA)
  • Heavy Metals
  • Histamine Detection
  • Dioxins
  • PAHs
  • Unauthorised GMOs
  • Sudan Dyes

The above list of contaminants is not exhaustive and new testing requirements can be introduced at any point.

Contract period: 1 Dec 2021 – 30 Nov 2026 (5 yrs)
Delivery: London
Extensions: The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term). · The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).Variant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Jul 2021, 22:45 BST
Last source update
31 Dec 2021, 22:45 GMT
Award evaluation window
11 Aug 2021 – …
FTS notice number
2021/S 000-032542
Classification (CPV)
Food or feed contamination protection services
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-02c703 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
3 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 Aug 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Aug 2021 → 31 Dec 2021 · 4 dates
  1. Submission deadline
    3 Aug 2021, 12:00 BST
  2. Bids opened
    11 Aug 2021, 12:00 BST
  3. Contract starts
    1 Dec 2021
  4. Notice published
    31 Dec 2021, 22:45 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    31 Dec 2021, 22:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,100,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 1 Dec 2021
Awarded toValueDateStatus
Lot 1 · Lot 5- consists of all the tests required under Lots A-D1 award
PUBLIC ANAYST SCIENTIFIC SERVICESSMEThe provision of Pesticide Residue Testing, Radiation Testing and Microbiological Testing for the Imported Food Office, London Borough of Hillingdon——Awarded

Contracts

  • The provision of Pesticide Residue Testing, Radiation Testing and Microbiological Testing for the Imported Food Office, London Borough of Hillingdon · PUBLIC ANAYST SCIENTIFIC SERVICESSME

    Signed
    1 Dec 2021
    Value
    £1,100,000
    Period
    … – 30 Nov 2026
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lot 5- consists of all the tests required under Lots A-D1bids———

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityLocal CouncilRegional or local authorityGeneral public services London, Hillingdon, London, LondonContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria