Official UK procurement notice
Contract for The Provision of Mechanical, Planned and Reactive Maintenance Service and Repair
Authority: Police and Crime Commissioner for South Wales (Police & fire)
This Tender process concerns a contract for a Mechanical Planned and Reactive Maintenance, Service and Repair Service for the Police and Crime Commissioner for South Wales (the "Commissioner"). The Contract is divided into 3 Lots as shown below and further set out in the Specification. One Contractor shall be appointed to each of Lots 1 to 3. Published lot titles: Planned and Reactive Maintenance, Service Repair and Replacements of Parts for Heating and Plumbing Systems; The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampers; Heating, ventilating and air conditioning systems (.
What is being bought3 lots · detail below
Published requirement descriptionThis Tender process concerns a contract for a Mechanical Planned and Reactive Maintenance, Service and Repair Service for the Police and Crime Commissioner for South Wales (the "Commissioner").
The Contract is divided into 3 Lots as shown below and further set out in the Specification. One Contractor shall be appointed to each of Lots 1 to 3. Tenderers may bid for single lots, multiple lots or all lots.
LOT 1 - The maintenance, service, repair and replacement parts for heating and plumbing systems
LOT 2 -The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampers
LOT 3 - Heating, ventilating and air conditioning systems ("HVAC's") and Air handling Units (AHU's)
The detail of each of the Services required under each lot can be located within the Specification within the Tender Document, which can be located within the General Attachments Area of etenderwales.ukp.app.jaggaer.com ↗, along with all of the other Tender Documents.
- The authority expects to re-tender this requirement around 31 Mar 2032, 23:59 BST.
CPV: Fans and air-conditioning appliances · Heating equipment · Inspection of ventilation system · Tanks, reservoirs and containers; central-heating radiators and boilers · Ventilation installation work · Water heaters and heating for buildings; plumbing equipment
How this framework works
From the published notice- Framework period
- 4 yrs · up to 6 yrs from 1 Apr 2027
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotLot #1Planned and Reactive Maintenance, Service Repair and Replacements of Parts for Heating and Plumbing SystemsRenewalPublished value£1,568,220
The Services include the maintenance, service, repair and replacement parts for heating and plumbing systems, which shall include, but not be limited to,:
i. general plumbing services and hot water heaters
ii. boilers
iii. convector heating
iv. fan assisted heating
v. service and maintenance checks on all plant and equipment detailed in the Asset List. The checks shall include pumps, valves, flues and local controls as applicable
vi. rapid hot water taps
vii. remedial works identified following legionella control and management Services, including system flushing, cleaning and disinfection, pipework modifications, equipment replacement and system upgrades
Lot #2The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampersRenewalPublished value£61,662
The maintenance, service, repair and replacement parts for:
i. local extraction and ventilation systems including local exhaust ventilation (LEV) and room extraction as detailed in the Asset List
ii. fire and smoke dampers
Further details can be located within Part 2, Specification within the Tender Document and the wider Tender Documents.
Lot #3Heating, ventilating and air conditioning systems (RenewalPublished value£1,010,040
PLANNED AND REACTIVE MAINTENANCE, REPAIR AND REPLACEMENT PARTS FOR HEATING, VENTILATING AND AIR CONDITIONING SYSTEMS (HVAC'S AND AIR HANDLING UNITS (AHU'S)
Further details of the Services required under Lot 3 can be located within the Specification also.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- QUALITY AND PRICE: 100%
Published award criteria (1)
- QUALITY AND PRICE: TECHNICAL AND COMMERCIAL ENVELOPES 40% - TECHNICAL 10%- SOCIAL VALUE 50% - PRICE
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Contract for The Provision of Mechanical, Planned and Reactive…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How Police and Crime Commissioner for South Wales buys Electrical domestic appliances (CPV 3971), and who usually turns up
Police and Crime Commissioner for South Wales’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Electrical domestic appliances (CPV 3971) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 116 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid11%
2–336%
4–636%
7+17%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Awards below, close to or above the estimate, per lot. The buyer side adds below-threshold contracts with a pre-award estimate; an award inside a published range counts as close.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Planned and Reactive Maintenance, Service Repair and Replacements of Parts for Heating and Plumbing SystemsCPV 3971Published estimate£1.6m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 27 past lots.
A forecast, not a list of bidders.
1 bid11%
2–330%
4–615%
7+44%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
Lot #2The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampersCPV 4533Published estimate£62k
This lot is listed as CPV 4533. The table above uses the notice category.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 196 past lots.
A forecast, not a list of bidders.
1 bid1%
2–35%
4–626%
7+68%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
Lot #3Heating, ventilating and air conditioning systems (CPV 3971Published estimate£1.0m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 27 past lots.
A forecast, not a list of bidders.
1 bid11%
2–330%
4–615%
7+44%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly. Contracts Finder appears in live search, the Retender Radar, contract pages, organisation counts, the earlier contracts and past suppliers on a tender's competition panel, the buyer's decision figure and its award against estimate; the other analytical figures are built from Find a Tender notices.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 31 Mar 2032
- First published
- 21 May 2025, 10:25 BST
- Last source update
- 6 Nov 2026, 11:20 GMT
- Award evaluation window
- Submission end – 1 Feb 2027
- Authority reference
JCPS0716- FTS notice number
2026/S 000-105609- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0519f2Find a Tender
How to participate & submission route
Official notice Submit via Sell2Wales- Requests to participate (first stage)
- —
- Appointment period ends
- 4 Dec 2026, 12:00 GMT
- Clarification deadline
- 24 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Timeline
21 May 2025 → 1 Apr 2027 · 7 dates- Planning notice published21 May 2025, 10:25 BST
- Next notice expected1 Aug 2025, 23:59 BST
- Tender notice published4 days ago6 Nov 2026, 10:17 GMT
- Today10 Nov 2026
- Clarification questions byin 13 days24 Nov 2026, 12:00 GMT
- Admission / appointment period endsin 23 days · period end, not a bid countdown4 Dec 2026, 12:00 GMT
- Award decision expected byin 83 days1 Feb 2027, 23:59 GMT
- Contract startsin 141 days1 Apr 2027, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 21 May 2025- Pipeline notice published21 May 2025, 10:25 BSTUK1
- Tender notice published6 Nov 2026, 10:17 GMTUK4
- Published value published: £2,639,9226 Nov 2026, 10:17 GMT
- Status changed to active6 Nov 2026, 10:17 GMT
- Deadline published: 4 Dec 2026, 12:00 GMT6 Nov 2026, 10:17 GMT
- Tender notice published6 Nov 2026, 11:20 GMTUK4
Published amendments (1)
ITT REF added
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ITT REF 128304
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender