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Published 10 Nov 2021, 14:35 GMT

Official UK procurement notice

The provision of a key Vend management System

Official notice

Authority: The State Hospitals Board for Scotland

GoodsOpen procedure
Sectors: Security, fire-fighting, police and defence equipment (35) Delivery: Scotland (UKM95)
Awarded value£457,3632 contracts · exc. VAT
Submissions closed 22 Nov 2021awarded 5 Aug 2022
Awarded to deister Electronic (UK) Ltd2 awards

What is being bought

Published requirement description

The provision of a key vend management system

CPV: Security equipment

The lotProcurement structure

single lot · no lot value published
Lot #1A replacement Key Vend Management System to replace the current unsupported systemAwardedRenewal
Delivery: Scotland · The State Hospital, Carstairs
Extensions: The contract may be renewed after 10 years at the sole discretion of the State HospitalVariant bids: not allowed
35121000 Security equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Compliance with Specification, Previous relevant experience, After Sales Support: 70%
  • price: 30%
Published award criteria (2)
  • Compliance with Specification, Previous relevant experience, After Sales Support: 70%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Nov 2021, 14:35 GMT
Last source update
6 Sept 2022, 09:53 BST
Award evaluation window
15 Nov 2021 – …
Authority reference
D264
FTS notice number
2022/S 000-024885
Classification (CPV)
Security equipment
Delivery area
Scotland (UKM95)
Official registry OCID
ocds-h6vhtk-02eb59 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:701598)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
22 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
15 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

15 Nov 2021 → 6 Sept 2022 · 3 dates
  1. Bids opened
    15 Nov 2021, 12:00 GMT
  2. Submission deadline
    22 Nov 2021, 12:00 GMT
  3. Notice published
    6 Sept 2022, 09:53 BST

Notice history

2 events · 4 releases on Find a Tender · since 10 Nov 2021
  1. Deadline moved to 22 Nov 2021, 12:00 GMT
    10 Nov 2021, 14:35 GMT
    +7 days · was 15 Nov 2021, 12:00 GMT
  2. Status changed to complete
    28 Jul 2022, 18:06 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.215 Nov 202122 Nov 2021+7 d
—Bid openingConditions for opening of tenders · IV.2.715 Nov 202122 Nov 2021+7 d

An extension to the original deadline has been agreed

Routine re-releases (4)
  • 2021-11: 1 release · 10 Nov 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £457,3632 contracts exc. VAT
Bids received 2
Contracts signed 2latest 5 Aug 2022
Awarded toValueDateStatus
deister Electronic (UK) Ltd£227,363 †—Awarded
deister Electronic (UK) Ltd£230,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad0——

Contracting authority & participating public bodies

The State Hospitals Board for Scotland

Contracting authorityBody governed by public lawHealth 110 Lampits Road, Carstairs, Lanark, Scotland, ML11 8RPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Lanark Sheriff CourtMediation bodyReview body Lanark
  • The State Hospital Procurement DepartmentReview contact point Carstairs

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria