Official UK procurement notice
The Provision of a Cashless Catering System
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionCaerphilly County Borough Council awarded a contract to a single supplier to provide a Cashless Catering Solution including support and maintenance within all Comprehensive schools, Primary Schools and some Corporate buildings.
CPV: Catering services · Point of sale (POS) software development services · Point of sale (POS) software package
The lotProcurement structure
single lot · no lot value publishedLot #1Caerphilly County Borough Council awarded a contract to a single supplier to provide a…Awarded
Caerphilly County Borough Council awarded a contract to a single supplier to provide a Cashless Catering system which will be deployed in Comprehensive schools, primary schools and corporate buildings.
The contract includes for the provision of hardware and software and ongoing maintenance and support for the contract duration.
The scope of the initial piece of work is to:
- Replace till systems and dated cashless systems in up to 9 Secondary Schools capable of accepting cashless, contactless payment, online payments, mobile phone payments, or cash payments.
- A rolling programme will need to be planned to meet the LA need to install a cashless solution in all primary, secondary schools, Meals Direct and Staff & Civic catering.
- Put in place a web-based portal that will allow parents to create accounts for their children and credit money into the account.
- Link on-line accounts to the system to ensure that money from meal transactions is coded to the correct accounts.
- Provide a process to allow for the acceptance of cash and cashless payments and allow the till system to be updated with Free School Meal allowances.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality Questions: 30%
- Virtual Demonstration: 30%
- price: 40%
Published award criteria (3)
- Quality Questions: 30
- Virtual Demonstration: 30
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Feb 2021, 09:56 GMT
- Last source update
- 8 Feb 2021, 09:56 GMT
- Authority reference
CCBC/PS1939/2020/JT- FTS notice number
2021/S 000-002448- Accelerated
Tenderers shall note that the COVID-19 outbreak has given rise to an urgent need for the Provision of a Cashless Catering System to be implemented into Caerphilly County Borough Council, which will ensure that provisions are in place to eliminate cash handling before schools reopen and to limit the spread of disease. The normal tender process to be undertaken for this procurement would not give Caerphilly County Borough Council sufficient time to comply with the standard open procedure timescales and therefore the Council considers this to be a state of urgency which it has duly substantiated. Accordingly, Caerphilly CBC is using the accelerated time limits permitted under the Public Contract Regulations 2015 (regulation 27(5) for the open procedure) in respect of this procurement.
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0290f7Find a Tender
Publisher note: (WA Ref:107900)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Uniware Systems LtdSME | £906,856 † | — | Awarded |
Contracts
Contract 002448-2021-CCBC/PS1939/2020/JT-1 · Uniware Systems LtdSME
- Signed
- 2 Feb 2021
- Value
- £906,856
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Uniware Systems LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.