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Published 30 May 2025, 11:13 BST

Official UK procurement notice

The Provision, Installation, Cleaning & Maintenance of Bus Shelters with Rights to Advertise

Official notice

Authority: Vale of Glamorgan Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitable
Sectors: Transport Equipment & Vehicles (34)Construction Materials & Prefab (44)Construction & Civil Engineering (45)
+1 moreBusiness Services & Consultancy (79)
 Delivery: UKWales (UKL22)
Concession value (operator's revenue)£500,000operator revenue, not the authority's budget
Submissions closed 18 Jul 2025awarded 10 Sept 2025
Awarded to Bauer Media Outdoor Limited UK
Contract term 10 yrsends 14 Sept 2035 · up to 14 Sept 2040 with extensions · starts 15 Sept 2025

What is being bought

Published requirement description

The Authority has awarded a provider that can source, install, maintain, and provide a cleaning service on advertised bus shelters in the Vale of Glamorgan with the rights to sell and install advertising on the bus shelters for the duration of the contract. In return, the council will expect the chosen supplier to provide a Fixed Fee and Revenue Share payment per advertising bus shelter. This will be a concession contract through which the supplier will generate income to fund the services from selling advertising space on the shelters.

CPV: Advertising and marketing services · Bus shelters · Bus-stop shelter construction work · Installation of street furniture · Road furniture

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 10 yrsSMEPublished value£500,000
Contract period: 15 Sept 2025 – 14 Sept 2035 (10 yrs) · up to 14 Sept 2040 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract has potential for new locations to be added during the life of the contract. Any new sites will require agreement with the Council and subject to planning permission and consents being granted. · 1 extension for 5 years
34928000 Road furniture44212321 Bus shelters45213315 Bus-stop shelter construction work45233293 Installation of street furniture79340000 Advertising and marketing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (3)
  • Quality: 25%
  • Community Well-being Benefit: 5%
  • price: 70%
Published award criteria (3)
  • price: Highest Submission - 70%
  • Quality: Sub Weighting as follows: Implementation - 20% Business Continuity - 20% Working with the Council - 20% Human Resources - 20% Health & Safety - 20%
  • Community Well-being Benefit: The Sub Weighting is as follows: Quantitative - 2% Qualitative - 2% Delivery Plan - 1%
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 May 2025, 11:13 BST
Last source update
10 Sept 2025, 08:24 BST
FTS notice number
2025/S 000-030927
Latest notice
Contract award notice (UK6)
Classification (CPV)
Advertising and marketing servicesBus sheltersBus-stop shelter construction workInstallation of street furnitureRoad furniture
Delivery area
UKWales (UKL22)
Official registry OCID
ocds-h6vhtk-05297b Find a Tender

How it was run

Official notice
Submission deadline
18 Jul 2025, 12:00 BST
Clarification deadline
3 Jul 2025, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

No printed copies will be accepted. Please submit using the Sell2Wales site.

www.sell2wales.gov.wales ↗

Timeline

30 May 2025 → 15 Sept 2025 · 8 dates
  1. Planning notice published
    30 May 2025, 11:13 BST
  2. Market engagement
    6 Jun 2025, 23:59 BST

    Please provide a response as to whether you are interested in submitting a tender by Friday 6th June 2025. Please be aware that we are requesting prospective bidders to register their interest in this notice to assess market availability.

  3. Tender notice published
    9 Jun 2025, 13:18 BST
  4. Next notice expected
    9 Jun 2025, 23:59 BST
  5. Clarification questions by
    3 Jul 2025, 12:00 BST
  6. Submission deadline
    18 Jul 2025, 12:00 BST
  7. Latest notice published
    10 Sept 2025, 08:24 BST
  8. Contract starts400 days ago
    15 Sept 2025, 00:00 BST

Notice history

8 events · 3 releases on Find a Tender · since 30 May 2025
  1. Preliminary market engagement notice published
    30 May 2025, 11:13 BST
    UK2
  2. Tender notice published
    9 Jun 2025, 13:18 BST
    UK4
  3. Status changed to active
    9 Jun 2025, 13:18 BST
  4. Procurement method changed
    9 Jun 2025, 13:18 BST
  5. Deadline published: 18 Jul 2025, 12:00 BST
    9 Jun 2025, 13:18 BST
  6. Contract award notice published
    10 Sept 2025, 08:24 BST
    UK6
  7. Status changed to complete
    10 Sept 2025, 08:24 BST
  8. Contract signature expected
    30 Sept 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,081,7551 award exc. VAT
Bids received 1
Awarded toValueDateStatus
Bauer Media Outdoor Limited UK1 Oct 2025 – 30 Sept 2035 · up to 30 Sept 2040Extensions: 1 extension for 5 years · Options: The contract has potential for new locations to be added during the life of the contract. Any new sites will require agreement with the Council and subject to planning permission and consents being granted.£1,081,75510 Sept 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders00—

Contracting authority & participating public bodies

Vale of Glamorgan Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVJL-7881-XMJT Civic Offices, BARRY, Wales, CF63 4RUContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Bauer Media Outdoor UK LtdAwarded supplierGB-PPON: PMNX-4662-JYYH 33 Golden Square, London, London, W1F 9JTContact email

Official documents & specifications (15)

Official links; attachments are not copied

Tender pack and attachments

Show 4 more documents

Notices published for this procedure