TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 27 Nov 2025, 16:59 GMT

Official UK procurement notice

The Provision and Installation of Stage Lighting, Stage Management and Audiovisual Systems in Venue Cymru (Llandudno)

Official notice

Authority: Conwy County Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)Installation services (except software) (51) Delivery: Wales (UKL13)
Published estimate£1,500,000≈ £1.5m / year · £1,800,000 inc. VAT
Submissions closed 22 Dec 2025awarded 5 Jan 2026
Awarded to LSI Project Ltd
Contract term 1 yrends 26 Jan 2027 · up to 25 Jan 2030 with extensions · starts 27 Jan 2026

What is being bought

Published requirement description

Contract Details Notice for the appointment of the Supplier to design, supply and install the new Stage Lighting, Stage Management and Audiovisual Systems in Venue Cymru (based in Llandudno).

  • No preliminary market engagement: Preliminary market engagement has not been carried out due to the time constraints of the grant funding.

CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Installation services of communications equipment · Microphones and loudspeakers · Television and radio receivers, and sound or video recording or reproducing apparatus

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£1,500,000
Contract period: 27 Jan 2026 – 26 Jan 2027 (1 yr) · up to 25 Jan 2030 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option for the Authority to extend for a further period of up to 3 years.
31000000 Electrical machinery, apparatus, equipment and consumables; lighting32300000 Television and radio receivers, and sound or video recording or reproducing apparatus32340000 Microphones and loudspeakers51300000 Installation services of communications equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see tender pack for further information.

  • Technical & professional ability

    Please see tender pack for further information.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality: The quality evaluation questions cover previous experience, project methodology, equipment, health and safety, training and warranty & ongoing support.
Conditions of participation2
  • Economic & financial standing

    Please see tender pack for further information.

  • Technical & professional ability

    Please see tender pack for further information.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Nov 2025, 16:59 GMT
Last source update
2 Feb 2026, 12:24 GMT
Award evaluation window
Submission end – 14 Jan 2026
Authority reference
CCBC/VC/SLAV-2025
FTS notice number
2025/S 000-077865
Latest notice
Contract details notice (UK7)
Classification (CPV)
Electrical machinery, apparatus, equipment and consumables; lightingInstallation services of communications equipmentMicrophones and loudspeakersTelevision and radio receivers, and sound or video recording or reproducing apparatus
Delivery area
Wales (UKL13)
Official registry OCID
ocds-h6vhtk-05ea90 Find a Tender

How it was run

Official notice
Submission deadline
22 Dec 2025, 10:00 GMT
Clarification deadline
16 Dec 2025, 12:00 GMT
Electronic submission
Allowed
Accepted languages
cy
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

27 Nov 2025 → 2 Feb 2026 · 8 dates
  1. Tender notice published332 days ago
    27 Nov 2025, 16:59 GMT
  2. Clarification questions by314 days ago
    16 Dec 2025, 12:00 GMT
  3. Submission deadline308 days ago
    22 Dec 2025, 10:00 GMT
  4. Assessment summaries sent293 days ago
    6 Jan 2026
  5. Award decision expected by284 days ago
    14 Jan 2026, 23:59 GMT
  6. Standstill ends279 days ago
    19 Jan 2026, 23:59 GMT
  7. Contract starts272 days ago
    27 Jan 2026
  8. Latest notice published265 days ago
    2 Feb 2026, 12:24 GMT

Notice history

7 events · 5 releases on Find a Tender · since 27 Nov 2025
  1. Tender notice published
    27 Nov 2025, 16:59 GMT
    UK4
  2. Tender notice published
    2 Dec 2025, 14:28 GMT
    UK4
  3. Tender notice published
    16 Dec 2025, 11:37 GMT
    UK4
  4. Contract award notice published
    8 Jan 2026, 10:35 GMT
    UK6
  5. Status changed to complete
    8 Jan 2026, 10:35 GMT
  6. Contract signature expected
    20 Jan 2026, 23:59 GMT
    scheduled
  7. Contract details notice published
    2 Feb 2026, 12:24 GMT
    UK7
Published amendments (2)

removal of duplicate documents

Removal of duplicate documents. Instruction and specification addendum and missing electrical drawing uploaded.

Routine re-releases (5)
  • 2025-12: 1 release · 2 Dec 2025
  • 2025-11: 1 release · 27 Nov 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,500,0001 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 28 Jan 2026
Awarded toValueDateStatus
LSI Project LtdSME21 Jan 2026 – 19 Jan 2029£1,500,0005 Jan 2026Awarded

Contracts

  • The Provision and Installation of Stage Lighting, Stage Management and Audiovisual Systems in Venue Cymru, Llandudno · LSI Project LtdSME

    Signed
    28 Jan 2026
    Value
    £1,489,021
    Period
    28 Jan 2026 – 31 Jul 2027 · up to 30 Jul 2030 with extensions
    Status
    active
    Extensions
    Extension of support and maintenance.
    Options
    Additional equipment purchase subject to funding.

    No agreed KPIs: The performance can not appropriately be assessed using KPIs.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Contracting authority & participating public bodies

Conwy County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PQJH-8668-YMDV Coed Pella, Colwyn Bay, Wales, LL29 0GGContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • LSI Projects LimitedAwarded supplierGB-PPON: PBYN-4331-ZRMJ Unit 15, Woking Business Park, Albert Drive, Surrey, South East, GU21 5JYContact email

Official documents & specifications (16)

Official links; attachments are not copied

Tender pack and attachments

Show 3 more documents

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender