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Published 28 Sept 2021, 10:08 BST

Official UK procurement notice

The journey has started · UK public procurement notice

Official notice

Authority: West Yorkshire Combined Authority (Local council)·Consortium: 3 public authorities

Framework agreementServicesRestricted procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UKYorkshire & Humber (UKE4)
Framework ceiling (notional)£2,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 12 Sept 2022awarded 5 May 2025
Next notice expected 1 Dec 2021

What is being bought

Published requirement description

Integrated campaign brief

CPV: Advertising and marketing services

How this framework works

From the published notice
Places
up to 4 suppliers · 13 bids received (3.3 per place) · 4 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£2,000,000
Delivery: UK, Yorkshire & Humber · LS1 2DE
Extensions: The Framework will be for an initial two (2) year term with two 12-month optional extensions to be applied annually up to a maximum of two (2) years (maximum contract term of 4 years)Variant bids: not allowed
79340000 Advertising and marketing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 700Price: 300
Published sub-criteria (6)
  • Resources: 100
  • Methodology: 175
  • Project Management & Performance: 175
  • Innovation: 175
  • Knowledge Transfer: 75
  • price: 300
Published award criteria (6)
  • Resources: 100
  • Methodology: 175
  • Project Management & Performance: 175
  • Innovation: 175
  • Knowledge Transfer: 75
  • Price: 300
What this means for your bid
  • Price carries 300 of 1000 points: a 10% discount moves about 30 points. The method statement decides this lot, not the discount.
  • “The journey has started” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Sept 2021, 10:08 BST
Last source update
16 Sept 2025, 11:17 BST
Award evaluation window
12 Sept 2022 – …
Authority reference
Journey Has Started
FTS notice number
2025/S 000-056870
Classification (CPV)
Advertising and marketing services
Delivery area
UKYorkshire & Humber (UKE4)
Official registry OCID
ocds-h6vhtk-02e545 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This procurement is in connection with the following PIN notices: 2021/S 000-024021 2021/S 000-026053

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/westyorkshireca/aspx/Home ↗

Appointment period ends
12 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
12 Sept 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

1 Dec 2021 → 16 Sept 2025 · 4 dates
  1. Next notice expected
    1 Dec 2021
  2. Admission / appointment period endsperiod end, not a bid countdown
    12 Sept 2022, 12:00 BST
  3. Bids opened
    12 Sept 2022, 12:00 BST
  4. Notice published
    16 Sept 2025, 11:17 BST

Notice history

8 events · 4 releases on Find a Tender · since 11 Aug 2022
  1. Published value updated to £2,000,000
    11 Aug 2022, 14:12 BST
    was £3,000,000
  2. Status changed to active
    11 Aug 2022, 14:12 BST
  3. Procurement method changed
    11 Aug 2022, 14:12 BST
  4. Deadline published: 12 Sept 2022, 12:00 BST
    11 Aug 2022, 14:12 BST
  5. Buyer details updated
    11 Aug 2022, 14:12 BST
  6. Status changed to complete
    3 Feb 2023, 18:39 GMT
  7. Procurement method changed
    16 Sept 2025, 11:17 BST
  8. Buyer details updated
    16 Sept 2025, 11:17 BST
Routine re-releases (4)
  • 2021-09: 1 release · 28 Sept 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 1312 from SMEs
Contracts signed 2latest 5 May 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • The journey has started

    Signed
    5 May 2025
    Value
    £444,652
    Status
    active

  • Marketing and Communications Services

    Signed
    9 Jan 2023
    Value
    £2,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13bids · 13 electronic · 13 from abroad12——

Contracting authority & participating public bodies

2 public bodies on the notice

West Yorkshire Combined Authority

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 8876556 Wellington House, 40-50 Wellington Street, Leeds, UK, LS1 2DEContact name, email

Consortium members and other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria