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Published 20 Mar 2023, 09:15 GMT

Official UK procurement notice

The Inspection, Maintenance, and Repair of Physical Education, Fitness, and Outdoor Play Equipment

Official notice

Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedure
Sectors: Repair & Maintenance (50)Recreational, cultural and sporting services (92) Delivery: South East (UKJ3)
Framework ceiling (notional)£500,000framework ceiling, not attributable revenue
Submissions closed 20 Apr 2023awarded 31 Mar 2023

What is being bought

Published requirement description

The purpose of this Invitation to Tender (ITT) is to establish a Framework Agreement whereby deployment of Inspection Maintenance and Repair of Physical Education, Fitness and Outdoor Play Equipment may take place by the Sites placing an order for Services as and when required.

Sites include the following:

Children's Services Sites where Hampshire County Council is the employer such as Pupil Referral units; Children's Homes; Children's Education Units and Outdoor Centres

Schools such as nursery, primary, secondary and special schools and Academies within geographical area of which Hampshire County Council is the Local Education Authority

There are currently 526 schools in total (which includes all Hampshire County Council maintained (Community) schools and all Academies. There are currently 26 Special schools and 8 Children's Homes.

The Framework will commence on 01/09/2023 and will be for a period of 2 years.

CPV: Repair and maintenance services · Repair and maintenance services of playground equipment · Sporting services

How this framework works

From the published notice
Bids received
2 bids received · 1 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£500,000
Delivery: South East · Hampshire County Council
Variant bids: not allowed
50870000 Repair and maintenance services of playground equipment92600000 Sporting services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Environmental: 10%
Published sub-criteria (5)
  • Inspection Regime: 23%
  • Operational Proposal: 22%
  • Training: 25%
  • Management Information: 20%
  • Sustainability: 10%
Published award criteria (6)
  • Inspection Regime: 23
  • Operational Proposal: 22
  • Training: 25
  • Management Information: 20
  • Sustainability: 10
  • Price: Price per Quality Point
What this means for your bid
  • “The Inspection, Maintenance, and Repair of Physical Education,…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
20 Mar 2023, 09:15 GMT
Last source update
7 Jun 2023, 10:08 BST
Award evaluation window
21 Apr 2023 – …
Authority reference
CC20908
FTS notice number
2023/S 000-016083
Classification (CPV)
Repair and maintenance servicesRepair and maintenance services of playground equipmentSporting services
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-03b425 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
20 Apr 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
21 Apr 2023, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendorganiser.co.uk/hampshire/aspx/ITLog… ↗

Timeline

20 Apr 2023 → 7 Jun 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Apr 2023, 14:00 BST
  2. Bids opened
    21 Apr 2023, 10:00 BST
  3. Notice published
    7 Jun 2023, 10:08 BST

Notice history

2 events · 2 releases on Find a Tender · since 7 Jun 2023
  1. Status changed to complete
    7 Jun 2023, 10:08 BST
  2. Buyer details updated
    7 Jun 2023, 10:08 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 31 Mar 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework Agreement for the Inspection, Maintenance and Repair of Physical Education, Fitness and Outdoor Play Equipment

    Signed
    31 Mar 2023
    Value
    £500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids0——

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO238ZBContact email

Dispute resolution & review bodies

  • High Courts of England & WalesReview body London
  • High Courts of England and WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria