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Published 26 Mar 2026, 16:17 GMT

Official UK procurement notice

The design, fabrication and installation of the LaunchPADLansio under 5s exhibition on the ground floor of Xplore! Science Discovery Centre

Official notice

Authority: Wrexham University (Education)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Final published estimate£291,500initial estimate £350,000 · exc. VAT · 1 value update
Submissions closed 4 May 2026
Contract term 5 moends 2 Nov 2026 · starts 3 Jun 2026

What is being bought

Published requirement description

Xplore! has recently been awarded a Moondance Foundation BIG Donation capital and revenue award. Xplore! is therefore now looking to create a new immersive exhibition, LaunchPADLansio, to cater specifically for our under 5s audience.

LaunchPAD (Play & Discovery) / PADLansio (Potsio a Darganfod) will flip the script on early years learning. We are creating an immersive STEAM exhibition space at Xplore! designed exclusively for under 5s that sparks curiosity, ignites imagination and fuels vital cognitive, communication, and social skills. Our BIG Idea? Put the child front and centre. Rooted in the Wales Early Years Framework and Curriculum for Wales (Progression Step 1), the space champions learning through play, because play isn’t just fun, it’s fundamental.

LaunchPADLansio will be situated on the ground floor of Xplore’s city centre building and will sit alongside a revamped café and catering-grade kitchen. This has been tendered separately and is outside the scope of this tender.

The minimum contract duration will be until the end of the project 16/10/26.

The scope of services relating to the design, fabrication and installation of the LaunchPADLansio under 5s exhibition contract is as follows but not limited to:

  • Design development of initial concept design
  • Production of final specification of individual exhibits through value engineering
  • Production of technical designs of exhibition elements and interactives
  • Fabrication and installation on site

CPV: Astronomical and optical instruments · Entertainment services · Primary education services

The lotProcurement structure

single lot · value published
Lot #1 5 moSMEVCSEPublished value£291,500
Contract period: 3 Jun 2026 – 2 Nov 2026 (5 mo)Value: £291,500 exc. VAT · £350,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Commercial: 30%
Published award criteria (2)
  • Technical: Participants must submit a single response to each of the questions listed in the Technical / Quality Questionnaire document (ITT Response Document Part B (Award Criteria)) enclosed and referenced at Schedule 8. For each question, only the information you provide specifically within that specific single question will be considered in evaluating your answer to that particular question. Any documentation uploaded elsewhere, or information not detailed within that single question response document, will not be considered in the evaluation of that question.
  • Commercial: Participants must complete the pricing pro-forma referred to at Schedule 6 which is Appendix 1e Pricing Schedule. The price will be evaluated as described in Schedule 1 of the ITT.
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Mar 2026, 16:17 GMT
Last source update
17 Apr 2026, 11:23 BST
Award evaluation window
Submission end – 20 May 2026
FTS notice number
2026/S 000-028134
Latest notice
Tender notice (UK4)
Classification (CPV)
Astronomical and optical instrumentsEntertainment servicesPrimary education services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0675a2 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowedLanguage: EN, CY
Submission deadline
4 May 2026, 12:00 BST
Clarification deadline
18 Apr 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Please upload submissions on Sell2Wales: sell2wales.gov.wales ↗. Specific instructions can be found in section 7 of the ITT.

Timeline

26 Mar 2026 → 3 Jun 2026 · 6 dates
  1. Tender notice published210 days ago
    26 Mar 2026, 16:17 GMT
  2. Latest notice published188 days ago
    17 Apr 2026, 11:23 BST
  3. Clarification questions by187 days ago
    18 Apr 2026, 17:00 BST
  4. Submission deadline171 days ago
    4 May 2026, 12:00 BST
  5. Award decision expected by155 days ago
    20 May 2026, 23:59 BST
  6. Contract starts142 days ago
    3 Jun 2026, 00:00 BST

Notice history

5 events · 4 releases on Find a Tender · since 26 Mar 2026
  1. Tender notice published
    26 Mar 2026, 16:17 GMT
    UK4
  2. Tender notice published
    30 Mar 2026, 11:01 BST
    UK4
  3. Tender notice published
    6 Apr 2026, 22:51 BST
    UK4
  4. Published value updated to £291,500
    6 Apr 2026, 22:51 BST
    was £350,000
  5. Tender notice published
    17 Apr 2026, 11:23 BST
    UK4
Published amendments (3)

The addition of three documents (one as a file attachment and two as a drop box link).

To correct the total value amount to £291,500 ex VAT, £350,000 inc. VAT.

Addition of a document responding to TQs

Routine re-releases (4)
  • 2026-03: 1 release · 26 Mar 2026

Contracting authority & participating public bodies

Wrexham University

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-CHC: 1142048 Plas Coch, Wrexham, Wales, LL11 2AWContact name, email

Official documents & specifications (16)

Official links; attachments are not copied

Tender pack and attachments

Show 4 more documents

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender