Official UK procurement notice
The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract.
Authority: National Library of Scotland
What is being bought
Published requirement descriptionTo realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building.
This system must be able to design, crease and cut bespoke enclosure designs.
The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities.
This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract.
The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.
CPV: Industrial machinery · Machinery for paper or paperboard production · Paper or envelope folding machines
The lotProcurement structure
single lot · value publishedLot #1The Library holds an extensive range of archival materials that are to be protected…AwardedPublished value£120,000
The Library holds an extensive range of archival materials that are to be protected and preserved within bespoke enclosure designs utilising archival boxboard.
To create these bespoke enclosure designs the Library requires a customisable box cutting machine.
When completing your tender response, you will be required to confirm how your proposed solution meets the mandatory “must” and desirable “should” requirements.
The Invitation to tender letter issued with this specification details in full the process to follow for submitting a compliant tender.
It is anticipated that a contract will be awarded by 9 April 2024 with the delivery, installation and training of the proposed equipment to be by June 2024 and an annual support contract to commence 12 months following successful installation for 6 years.
Prices quoted and accepted for the proposed equipment under this contract is fixed.
Prices quoted and accepted for annual support and servicing will be fixed for the initial 2 years following end of warranty and subject to a price review in accordance with section 5.4 below thereafter. Additional information: Interested suppliers must complete the SPD available with this contract notice.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Schedule - Technical: 70%
- Price Schedule - Commercial: 30%
Published award criteria (2)
- Quality Schedule - Technical: 70
- Price Schedule - Commercial: 30
- Suitability
Not applicable
- Economic & financial standing
See sections 4B1b of the SPD module
Provide average yearly turnover for years 2020,2021 and 2022
Failure to provide this information may result in the tender being excluded from the tender process and the bidders submissions set aside and not evaluated.
Minimum: 4B5b - 4B5c of the SPD module It is a requirement of this contract that bidders hold, or commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurance indicated below. 4B5b - Employers (Compulsory) liability insurance - 5 millio… - Technical & professional ability
Section 4C1 of the SPD.
Minimum: Please provide 2 relevant examples of having provided a similar box making machine that is able to design, crease and cut bespoke enclosure designs using primarily archival boxes as its main material. Please provide details of the equipment provided, the Organisation it was provi…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Feb 2024, 14:29 GMT
- Last source update
- 7 May 2024, 14:42 BST
- Award evaluation window
- 13 Mar 2024 – …
- Authority reference
2022.23.094- FTS notice number
2024/S 000-014525- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043959Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
To ensure the highest standards of service quality in this contract the Library expects the successful Service Provider and its sub-contractors (if any) as proposed to commit to progressing towards adopting the Fair Work First criteria in the delivery of this contract as part of a fair and equitable employment and reward package as a route to progressing towards wider fair work practices set out in the Fair Work Framework.
The contract will be subject to performance management conditions with regard to KPIs
Performance conditions are documented in the requirement specifications
Publisher note: Site visits to supplier's premises will be held week beginning 18 March 2024. Award criteria can be found in the ITT and Quality Schedule (Technical Response) available for download with the ITT. 0 Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 Poor Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled and or may be overly generic. 2 Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas and or may be generic in part. 3 Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. The Library is not bound to accept the lowest or any submission. Form of contract - The successful supplier will be required to enter into a formal contract in the form as detailed in ITT (conditions of contract for goods and services) available for download with ITT. Tenders must be submitted in the format as detailed Annex B , Appendix 4 of the ITT. A "for information only" pdf copy of the evaluation matrix to be used on this procurement is available for download with the ITT. Tenders must be submitted in English. (SC Ref:765958)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 13 Mar 2024, 10:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 13 Mar 2024, 10:00 GMT
Timeline
13 Mar 2024 → 7 May 2024 · 3 dates- Submission deadline13 Mar 2024, 10:00 GMT
- Bids opened13 Mar 2024, 10:00 GMT
- Notice published7 May 2024, 14:42 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete7 May 2024, 14:42 BST
Published amendments (1)
Additional Information Notice 1 Box Cutting Machine – including delivery, installation, training plus annual support and service term – 2022.23.094 The Library would like to request that any suppliers intending to submit a response please email [email protected] to confirm and book in the site visit. Within the email, please confirm: - the organisation’s name (of the site to be visited); - the locat…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Conservation By Design LimitedSME | £125,000 † | — | Awarded |
Contracts
Contract 014525-2024-2022.23.096-1 · Conservation By Design LimitedSME
- Signed
- 9 Apr 2024
- Value
- £125,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Conservation By Design LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.