Find a TenderAwarded
Published 15 Jun 2023, 08:37 BST

Official UK procurement notice

The Chase School - Catering Services

Official notice

Authority: THE CHASE SCHOOL (Education)·Consortium: 2 public authorities

ServicesRestricted procedureSME suitable
Published estimate£1,395,000exc. VAT38.1% below published estimate
Submissions closed 17 Jul 2023awarded 30 Oct 2023
Awarded to Aspens Services Limited

What is being bought

Published requirement description

The Chase School is currently out to tender for the provision of a full daily catering service.The services at the school are currently outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. The school is split over two sites: catering facilities at the school include the main dining areas and servery, a sixth form cafe, an extra 'Oasis' servery and a classroom know as 'M3'.Across the school there are currently 1372 pupils on roll for the academic year 2022/23. Of this figure, 198 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.

  • Recurrence: Further notices will be published in 2025, 2026 or 2027

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1The Chase School is currently out to tender for the provision of a full daily catering…AwardedPublished value£1,395,000

The Chase School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of a sixth form cafe from 09.30am, morning break and a full lunch service for each school day over all sites. The catering facilities at the School include the main dining area/servery, plus a sixth form cafe, a site known as 'Oasis' and a classroom known as 'M3'. All outlets are available to all pupils [with the exception of the 6th Form Cafe which is reserved for the 6th Form pupils. staff also use this cafe. There are currently 1372 pupils on roll for the academic year 2022/2023. Of this figure, 198 pupils are entitled to free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The contract will be awarded for an initial period of three years with four possible extensions of six months each meaning a maximum contract length of five years.

Delivery: West Midlands
Extensions: The contract will be awarded for an initial period of three years with four possible extensions of six months each meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (2)
  • All criteria are stated only in the procurement documents: 90%
  • price: 10%
Published award criteria (2)
  • All criteria are stated only in the procurement documents: 90
  • Price: 10
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Further notices will be published in 2025, 2026 or 2027
First published
15 Jun 2023, 08:37 BST
Last source update
10 Nov 2023, 12:22 GMT
Authority reference
MPN-10256
FTS notice number
2023/S 000-033299
Classification (CPV)
School catering services
Delivery area
West Midlands (UKG12)
Official registry OCID
ocds-h6vhtk-03d65b Find a Tender
Review and risk notes
Review procedure

The Chase School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
17 Jul 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Jul 2023 → 10 Nov 2023 · 3 dates
  1. Submission deadline
    17 Jul 2023, 17:00 BST
  2. Invitations to tender expected
    1 Sept 2023, 00:00 BST
  3. Notice published
    10 Nov 2023, 12:22 GMT

Notice history

2 events · 2 releases on Find a Tender · since 10 Nov 2023
  1. Status changed to complete
    10 Nov 2023, 12:22 GMT
  2. Buyer details updated
    10 Nov 2023, 12:22 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £863,9921 contract exc. VAT
Bids received 41 from SMEs
Contracts signed 1latest 30 Oct 2023
Awarded toValueDateStatus
Aspens Services LimitedCatering Services£863,992 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

The Chase School

Contracting authorityEducationEducation InstituteEducation The Chase School, Geraldine Road, Malvern, West Midlands, WR14 3NZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Aspens Services LtdAwarded supplier Ground Floor, Teme House, Whittington Hall, Whittington, Worcestershire, West Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria