Official UK procurement notice
Term Service Contract for the Maintenance, Periodic Inspection, Servicing and Replacement of Catering Equipment (Lotted Contract)
Authority: East Riding of Yorkshire Council (Local council)·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThe East Riding of Yorkshire Council has over 150 sites, with a variety of catering appliances, of varying size, type and complexity. The contract will cover the periodic inspection, servicing and maintenance of catering equipment that are the responsibility of the East Riding of Yorkshire Council, in order to meet its requirements under the following legislation/standards: The Health and Safety at Work Act, The Gas Safety (Installation and Use) Regulations, Electricity at Work Act, The Provision and Use of Work Equipment Regulations, Building Regulations Part J, Control of Pollution (Oil storage) Regulations, and Environment Protection Act.
CPV: Catering equipment · Freezers · Gas appliance maintenance services · Gas appliances · Installation services of electrical and mechanical equipment · Installation work of refrigeration equipment · Non-domestic ovens · Refrigerator-freezers · Refrigerators · Refrigerators and freezers · Repair and maintenance services · Repair and maintenance services of boilers · +1 more
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£3,624,000 together) · evaluation weights differ by lotLot #1Gas Catering EquipmentAwardedPublished value£684,000
The maintenance, periodic inspection and servicing of 423 items of Natural Gas/LPG catering equipment and 90 gas proving systems in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract
Lot #2Electrical Catering EquipmentAwardedPublished value£684,000
The maintenance of approx. 400 items of electrical catering equipment in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
Lot #3Refrigeration EquipmentAwardedPublished value£570,000
The maintenance, periodic inspection and servicing of 143 items of Kitchen Refrigeration equipment in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. Annual storage of emergency/ re-usable equipment is also required for this Lot. A small number of installations/ modifications/additions may also be required under this contract.
Lot #4Specialist Combination OvensAwardedPublished value£1,212,000
The maintenance, periodic inspection and servicing of 112 items of Rational Gas/Electric combination ovens in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
Lot #5Tea Boilers/ Water ChillersAwardedPublished value£474,000
The maintenance, periodic inspection and servicing of 169 Tea Boilers and 80 Water Chillers in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Environmental | Split |
|---|---|---|---|---|---|
| 1 · Gas Catering Equipment | 36% | 60% | 2% | 2% | |
| 2 · Electrical Catering Equipment | 36% | 60% | 2% | 2% | |
| 3 · Refrigeration Equipment | 36% | 60% | 2% | 2% | |
| 4 · Specialist Combination Ovens | 36% | 60% | 2% | 2% | |
| 5 · Tea Boilers/ Water Chillers | 36% | 60% | 2% | 2% |
- Suitability
As stated in the procurement documents
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Oct 2023, 15:54 BST
- Last source update
- 21 Feb 2024, 10:03 GMT
- Award evaluation window
- 15 Nov 2023 – …
- Authority reference
55171- FTS notice number
2024/S 000-005621- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040b27Find a Tender
- Performance terms
As stated in the procurement documents
How it was run
Official notice- Submission deadline
- 15 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Nov 2023, 13:00 GMT
Timeline
15 Nov 2023 → 13 Apr 2024 · 4 dates- Submission deadline15 Nov 2023, 12:00 GMT
- Bids opened15 Nov 2023, 13:00 GMT
- Notice published21 Feb 2024, 10:03 GMT
- Bids must remain valid until13 Apr 2024, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 21 Feb 2024- Status changed to complete21 Feb 2024, 10:03 GMT
- Buyer details updated21 Feb 2024, 10:03 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Gas Catering Equipment1 award | |||
| The Acme Facilities Group LimitedSME | £684,000 † | — | Awarded |
| Lot 2 · Electrical Catering Equipment1 award | |||
| The Acme Facilities Group LimitedSME | £684,000 † | — | Awarded |
| Lot 3 · Refrigeration Equipment1 award | |||
| Airco Refrigeration and Airconditioning Limited | £570,000 † | — | Awarded |
| Lot 4 · Specialist Combination Ovens1 award | |||
| The Acme Facilities Group LimitedSME | £1,212,000 † | — | Awarded |
| Lot 5 · Tea Boilers/ Water Chillers1 award | |||
| Airco Refrigeration and Airconditioning Limited | £474,000 † | — | Awarded |
Contracts
Electrical Catering Equipment · The Acme Facilities Group LimitedSME
- Signed
- 21 Feb 2024
- Value
- £684,000
- Status
- active
Refrigeration Equipment · Airco Refrigeration and Airconditioning Limited
- Signed
- 21 Feb 2024
- Value
- £570,000
- Status
- active
Specialist Combination Ovens · The Acme Facilities Group LimitedSME
- Signed
- 21 Feb 2024
- Value
- £1,212,000
- Status
- active
Tea Boilers/ Water Chillers · Airco Refrigeration and Airconditioning Limited
- Signed
- 21 Feb 2024
- Value
- £474,000
- Status
- active
Gas Catering Equipment · The Acme Facilities Group LimitedSME
- Signed
- 21 Feb 2024
- Value
- £684,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Gas Catering Equipment | 4bids | 4 | — | — |
| 2 · Electrical Catering Equipment | 3bids · 3 electronic | 3 | — | — |
| 3 · Refrigeration Equipment | 4bids · 4 electronic | 4 | — | — |
| 4 · Specialist Combination Ovens | 3bids · 3 electronic | 3 | — | — |
| 5 · Tea Boilers/ Water Chillers | 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
2 commercial parties on the notice- Airco Refrigeration and Air Conditioning LtdAwarded supplier
- The ACME Facilities GroupAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria