Official UK procurement notice
Term Service Contract for the Maintenance, Periodic Inspection and Servicing of Heating Appliances and Systems (Lotted Contract)
Authority: East Riding of Yorkshire Council (Local council)
What is being bought
Published requirement descriptionThe East Riding of Yorkshire Council has 310 sites, served by 921 heating appliances/systems of varying size, fuel type and complexity. The contract scope of work includes the collation and verification of as installed information; undertaking planned inspections/servicing, consequential and reactive maintenance works to ensure that heating appliances and systems meet operational and safety standards and the provision of a 24/7 call out service for emergency response to attend at any applicable location in the East Riding of Yorkshire within the prescribed times.
Estimated total value of Contract £715,000 per annum for all Lots
Lot 1 Central Area - £240,000 per annum / £1,440,000 over 6 years
Lot 2 East Area - £225,000 per annum / £1,350,000 over 6 years
Lot 3 West Area - £250,000 per annum / £1,500,000 over 6 years
Estimated contract value over 6 year for all Lots is £4,290,000
- No preliminary market engagement: As this is an existing term service contract and no significant changes to the technical aspects of the scope are required, the carrying out of a formal Preliminary Market Engagement exercise is deemed not to be necessary.
CPV: Boilers · Central-heating boilers · Central-heating equipment · Heating equipment · Repair and maintenance services · Repair and maintenance services of central heating
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,290,000
- Economic & financial standing
As stated within the tender documents
- Technical & professional ability
As stated within the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 30%
- Pricing Schedules: 70%
Published award criteria (2)
- Quality Questions
- Pricing Schedules
- Economic & financial standing
As stated within the tender documents
- Technical & professional ability
As stated within the tender documents
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 16:09 BST
- Last source update
- 16 Mar 2026, 10:11 GMT
- Award evaluation window
- Submission end – 1 Mar 2026
- Authority reference
57301- FTS notice number
2025/S 000-067143- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05244bFind a Tender- Contract terms summary
As stated within the tender documents
- Risks
As stated within the tender documents
How it was run
Official notice- Submission deadline
- 24 Nov 2025, 12:00 GMT
- Clarification deadline
- 18 Nov 2025
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 May 2025 → 1 Apr 2026 · 10 dates- Planning notice published23 May 2025, 16:09 BST
- Tender notice published364 days ago21 Oct 2025, 14:43 BST
- Next notice expected353 days ago1 Nov 2025, 23:59 GMT
- Clarification questions by337 days ago18 Nov 2025
- Submission deadline330 days ago24 Nov 2025, 12:00 GMT
- Award decision expected by233 days ago1 Mar 2026, 23:59 GMT
- Assessment summaries sent233 days ago2 Mar 2026
- Standstill ends223 days ago11 Mar 2026, 23:59 GMT
- Latest notice published218 days ago16 Mar 2026, 10:11 GMT
- Contract starts203 days ago1 Apr 2026
Notice history
10 events · 4 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 16:09 BSTUK1
- Tender notice published21 Oct 2025, 14:43 BSTUK4
- Published value updated to £4,290,00021 Oct 2025, 14:43 BSTwas £2,500,000
- Status changed to active21 Oct 2025, 14:43 BST
- Procurement method changed21 Oct 2025, 14:43 BST
- Deadline published: 24 Nov 2025, 12:00 GMT21 Oct 2025, 14:43 BST
- Contract award notice published2 Mar 2026, 13:43 GMTUK6
- Status changed to complete2 Mar 2026, 13:43 GMT
- Contract signature expected13 Mar 2026, 23:59 GMTscheduled
- Contract details notice published16 Mar 2026, 10:11 GMTUK7
Routine re-releases (4)
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Airco Refrigeration and Airconditioning LimitedSME, F.R. SCOTT LIMITEDSME, FR Scott LtdSMEjoint award57301 Term Service Contract for the Maintenance and Periodic Inspection and Servicing of Heating Appliances and Systems (Lotted Contract)1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: 3 year initial term plus 3x optional annual extensions (3 + 1 + 1 + 1) | £4,290,000 | 2 Mar 2026 | Awarded |
Contracts
Contract 1 · Airco Refrigeration and Airconditioning LimitedSME, F.R. SCOTT LIMITEDSME, FR Scott LtdSME
- Signed
- 13 Mar 2026
- Value
- £4,290,000
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032 with extensions
- Status
- active
- Extensions
- 3 year initial term plus 3x optional annual extensions (3 + 1 + 1 + 1)
3 agreed KPIs: Time · Cost · Quality
- Time
- Cost
- Quality
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 7 at stage one | 2 | 0 | — |
Who bid
- wonFR Scott LtdSME · Yorkshire and the Humber
- wonAirco Refrigeration & Air Conditioning LtdSME · Yorkshire and the Humber
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice- AIRCO REFRIGERATION AND AIRCONDITIONING LIMITEDAwarded supplier
- Airco Refrigeration & Air Conditioning LtdAwarded supplier
- F.R. SCOTT LIMITEDAwarded supplier
- FR Scott LtdAwarded supplier
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender