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Published 16 Mar 2023, 11:30 GMT

Official UK procurement notice

Tender for Office Supplies & Educational Furniture - The Active Learning Trust

Official notice

Authority: The Active Learning Trust

2 lotsGoodsOpen procedureMax 1 lot to bid
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK
Published estimate£249,621total for 2 lots
Submissions closed 21 Apr 2023
Lots 2max 1 to bid

What is being bought2 lots · detail below

Published requirement description

Office Stationery, Paper & Education Supplies & Consumables.

  • Recurrence: March 2026

CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Office supplies · Photocopier paper

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£249,621 together) · a supplier may bid for at most 1 of them · evaluation weights differ by lot
Lot #1General Office & Education SuppliesRenewalPublished value£205,613

The Active Learning Trust wishes to review it's procurement of Office Stationery, Paper Products & Education Supplies including A4 White & Coloured Copier Paper, Excercise Books, Arts & Crafts & Office Stationery sundry items i.e. files, folders & writing equipment.

The trust currently spends GBP 249, 621 per annum on these supplies across a number of suppliers presenting the trust with the opportunity to look to consolidate products and pricing for commonly purchased items into one centrally managed supplier, ideally one with the ability to offer further improvements around software procurement integration options & punch-out ability, delivery service and C02 reduction strategies to support our Scope 3 emissions figures.

LOT 1 - Office & Education Supplies - GBP 205,613

LOT 2 - Educational Furniture - GBP 44,008

Delivery: UK
Extensions: We are open to receiving alternative product proposals e.g.: - an alternative / own brand product selection for 'best value' - an alternative / own brand product selection for 'sustainable products' Please note that these alternatives will not form the basis of the main product and price evaluation as this will be conducted on a like for like basis as specified in the ALT RFP document. · The contracting authority reserves the right to request a 12 month contract extension in the event that a review or new tendering project takes longer than anticipated.Variant bids: allowedElectronic catalogue: required
30197643 Photocopier paper
Lot #2Educational FurnitureRenewalPublished value£44,008

The Active Learning Trust wishes to review it's procurement of Office Stationery, Paper Products & Education Supplies including A4 White & Coloured Copier Paper, Excercise Books, Arts & Crafts & Office Stationery sundry items i.e. files, folders & writing equipment.

The trust currently spends GBP 249, 621 per annum on these supplies across a number of suppliers presenting the trust with the opportunity to look to consolidate products and pricing for commonly purchased items into one centrally managed supplier, ideally one with the ability to offer further improvements around software procurement integration options & punch-out ability, delivery service and C02 reduction strategies to support our Scope 3 emissions figures.

LOT 1 - Office & Education Supplies - GBP 205,613

LOT 2 - Educational Furniture - GBP 44,008

Delivery: UK
Extensions: Options: Yes Description of options: We are open to receiving alternative product proposals e.g.: - an alternative / own brand product selection for 'best value' - an alternative / own brand product selection for 'sustainable products' Please note that these alternatives will not form the basis of the main product and price evaluation as this will be conducted on a like for like basis as specified in the ALT RFP document. · Extension of service & pricing is requested of incumbent provider in the future.Variant bids: allowedElectronic catalogue: required
39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · General Office & Education Supplies1030
2 · Educational Furniture1030
Lot distribution rule: This tender will be split into: LOT 1 - Office & Education Supplies. LOT 2 - Educational Furniture. LOT 3 - LOTS 1 & 2 Combined.
Conditions of participation1
  • Suitability

    N/A

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 points on every lot: a 10% discount moves about 3 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · March 2026
First published
16 Mar 2023, 11:30 GMT
Last source update
28 Mar 2023, 14:26 BST
Award evaluation window
7 Apr 2023 – …
FTS notice number
2023/S 000-008988
Classification (CPV)
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning productsOffice suppliesPhotocopier paper
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03b358 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

We will look to put in place a 'Service Level Agreement (SLA) mutually agreed between the winning bidder and the contracting authority following contract award.

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228911. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:228911)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
21 Apr 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
360 days from the deadline
Bids opened
7 Apr 2023, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

28 Mar 2023 → 21 Apr 2023 · 3 dates
  1. Notice published
    28 Mar 2023, 14:26 BST
  2. Bids opened
    7 Apr 2023, 17:00 BST
  3. Submission deadline
    21 Apr 2023, 17:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 24 Mar 2023
  1. Deadline moved to 14 Apr 2023, 17:00 BST
    24 Mar 2023, 12:03 GMT
    +7 days · was 7 Apr 2023, 17:00 BST
  2. Deadline moved to 21 Apr 2023, 17:00 BST
    28 Mar 2023, 14:26 BST
    +7 days · was 14 Apr 2023, 17:00 BST
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.27 Apr 202314 Apr 2023+7 d
—DeadlineTime limit · IV.2.214 Apr 202321 Apr 2023+7 d

Several participants have requested an extension of 1 week to submit the tender due to the Easter holidays - please note the new submission deadline of 14/04/2023.

Several suppliers have again asked for a further week extension due to the level of data, lines and the Easter holiday.

Contracting authority & participating public bodies

The Active Learning Trust

Contracting authorityBody governed by public lawEducation 7903002 Cromwell Community College, Wenny Road, Cambridgeshire, Chatteris, UK, PE16 6UUContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone
Process and specification contact points (1)
  • Procure Services (UK) LtdProcess contact point Box, UKContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria