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Official procurement procedure

Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll

Payroll management services
Software support services
Time accounting or human resources software package
West Midlands (UKG1)
Published value
£3,500,000
Submission deadline 16 Nov 2022, 12:00 GMT
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: West Mercia Police: "Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll". Published status: active. Published value: £3,500,000. 3 published lots. Recorded submission deadline: 16 Nov 2022, 12:00 GMT. See the official notice for participation instructions.
Contracting AuthorityWest Mercia PoliceScope & CategoriesNot publishedSubmission Window
Closed
16 Nov 2022, 12:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£3,500,000
Bidder Intelligence · Authority Profile: West Mercia Police
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for West Mercia Police. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
9Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 2 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityWest Mercia Police
Procedure methodNot published
Procurement categoryNot published
Statusactive
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published23 Sept 2022, 15:37 BST
Last source update23 Sept 2022, 15:37 BST
Recurring procurementYes
ClassificationPayroll management services, Software support services, Time accounting or human resources software package
Delivery area
West Midlands (UKG1)
OCIDocds-h6vhtk-036b19
What is being bought
The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration and Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion. Requirements are broken into LOT(S): • Lot 1- HR DMS & TAS • Lot 2 – PAYROLL • Lot 3 - HR, DMS, TAS & PAYROLL Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
What changed
From the official release history
  1. Published value updated to £3,500,000
    23 Sept 2022, 15:37 BST
  2. Status changed to active
    23 Sept 2022, 15:37 BST
  3. Official notice release published
    23 Sept 2022, 15:37 BST
  4. Submission deadline changed to 16 Nov 2022, 12:00 GMT
    23 Sept 2022, 15:37 BST
  5. Buyer information updated
    23 Sept 2022, 15:37 BST
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Human Resource Management System, Duties Management System & Training Administration System
    active
    Published value£3,000,000
    The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to: • The organisational requirements of the Authority. • The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. • The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Payroll
    active
    Published value£500,000
    The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a Payroll system. The solution needs to be tried and tested and integratable with other systems in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to: • The organisational requirements of the Authority. • The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. • The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Human Resource Management System, Duties Management System & Training Administration System & PAYROLL
    active
    Published value£3,500,000
    The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration & Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to: • The organisational requirements of the Authority. • The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. • The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    23 Sept 2022, 15:37 BST
  2. Submission deadline
    16 Nov 2022, 12:00 GMT
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

West Mercia Police

Contracting authority GB-FTS-48447
View buyer profile
Documents (2)
Official links; attachments are not copied

  • economicSelectionCriteria

    tender
    economicSelectionCriteria

  • technicalSelectionCriteria

    tender
    technicalSelectionCriteria
Related procedures (0)
No data
No related procedures published