Official UK procurement notice
Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll
Authority: West Mercia Police (Police & fire)
What is being bought3 lots · detail below
Published requirement descriptionThe West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration and Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion.
Requirements are broken into LOT(S):
- Lot 1- HR DMS & TAS
- Lot 2 – PAYROLL
- Lot 3 - HR, DMS, TAS & PAYROLL
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
- Recurrence: 60 months
CPV: Payroll management services · Software support services · Time accounting or human resources software package
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£7,000,000 together)Lot #1Human Resource Management System, Duties Management System & Training Administration SystemRenewalPublished value£3,000,000
Lot #2PayrollRenewalPublished value£500,000
The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a Payroll system. The solution needs to be tried and tested and integratable with other systems in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to:
- The organisational requirements of the Authority.
- The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period.
- The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen.
Evaluators will evaluate each bid and Lots inclusive of both quality and price.
The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
Lot #3Human Resource Management System, Duties Management System & Training Administration System & PAYROLLRenewalPublished value£3,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 60 months
- First published
- 23 Sept 2022, 15:37 BST
- Last source update
- 23 Sept 2022, 15:37 BST
- Award evaluation window
- 16 Nov 2022 – …
- Authority reference
11405- FTS notice number
2022/S 000-026734- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036b19Find a Tender
- Performance terms
As stated in the procurement documents.
How it was run
Official notice- Submission deadline
- 16 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 16 Nov 2022, 12:01 GMT
Timeline
23 Sept 2022 → 16 Nov 2022 · 3 dates- Notice published23 Sept 2022, 15:37 BST
- Submission deadline16 Nov 2022, 12:00 GMT
- Bids opened16 Nov 2022, 12:01 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- West Mercia Police and Crime CommissionerReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria