Official UK procurement notice
Temporary Storage & Relocation for the Bromley Historic Collections (PA23) - Reissue
Authority: London Borough of Bromley (Local council)
What is being bought
Published requirement descriptionThe Council as part of the project to move the Bromley Central Library, has awarded a contract to package, remove and store the various items with the current Bromley Central Library building, as well as a satellite archive store.
- No preliminary market engagement: This tender is being re-issued due to an issue regarding the award criteria. This tender relates to Notice identifier: 2025/S 000-016891 which will be attached to this notice.
CPV: Library, archives, museums and other cultural services · Storage and warehousing services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£320,000
- Technical & professional ability
The requirements of this tender have been amended to:
Bidders will need to confirm they meet the following BSI standards and that their facilities have been inspected and approved by The National Archives as being secure and safe from risks posed by fire, flood and poor environmental conditions in line with these standards.
- BS EN 16893:2018 - Conservation of Cultural Heritage
- BS 4971:2017 - Conservation and care of archive and library collections
- BS EN 16648:2015 - Conservation of cultural heritage - transport methods
The Supplier should clearly explain where they will store the Archive and Museum collections - providing full details of the location and facilities. Where the Supplier proposes to split the Archive and Museum over multiple sites or move it between sites, they must ensure all sites are compliant with the specification and standards outlined above.
The supplier must also include evidence that they have a FORS certificate as proof that they use FORS-accredited vehicles equipped with on-board cameras and Geotab tracking systems compliant with these standards.
PLEASE NOT THIS TENDER MUST BE COMPLETED THROUGH www.londontendersportal.org ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 1 Special Requirements and Standards Pass/Fail 2 Experience and Expertise 30% 3 Detailed Methodology and Programme 30% 4 Relocation and Storage Risks 20% 5 Retrieval Procedures 20%
- Price: As set out in the Pricing Schedule
- Technical & professional ability
The requirements of this tender have been amended to:
Bidders will need to confirm they meet the following BSI standards and that their facilities have been inspected and approved by The National Archives as being secure and safe from risks posed by fire, flood and poor environmental conditions in line with these standards.
- BS EN 16893:2018 - Conservation of Cultural Heritage
- BS 4971:2017 - Conservation and care of archive and library collections
- BS EN 16648:2015 - Conservation of cultural heritage - transport methods
The Supplier should clearly explain where they will store the Archive and Museum collections - providing full details of the location and facilities. Where the Supplier proposes to split the Archive and Museum over multiple sites or move it between sites, they must ensure all sites are compliant with the specification and standards outlined above.
The supplier must also include evidence that they have a FORS certificate as proof that they use FORS-accredited vehicles equipped with on-board cameras and Geotab tracking systems compliant with these standards.
PLEASE NOT THIS TENDER MUST BE COMPLETED THROUGH www.londontendersportal.org ↗
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2025, 13:21 BST
- Last source update
- 26 Sept 2025, 09:06 BST
- Award evaluation window
- Submission end – 7 Jul 2025
- Authority reference
DN772607- FTS notice number
2025/S 000-023863- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051aa0Find a Tender
- Risks
This project has had a number of technical delays, which may impact on the programme length and requirement in an unknown and currently unspecified manner. Further amendments to this project may require further modifications to the tender scope or requirements, currently unknown and unspecified.
Part of the project is dependent on Planning permission being granted for a new Archive, and for this to be constructed.
Other unforeseen risks may evolve relating the the transfer of items to storage, from storage and to the new library site, with other non-specific associated unknown risks.
How it was run
Official notice- Submission deadline
- 16 Jun 2025, 12:00 BST
- Clarification deadline
- 9 Jun 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Please submit via www.londontenders.org ↗
Timeline
21 May 2025 → 26 Sept 2025 · 8 dates- Tender notice published21 May 2025, 13:21 BST
- Clarification questions by9 Jun 2025, 12:00 BST
- Submission deadline16 Jun 2025, 12:00 BST
- Award decision expected by7 Jul 2025, 23:59 BST
- Assessment summaries sent14 Jul 2025, 00:00 BST
- Contract starts21 Jul 2025, 00:00 BST
- Standstill ends24 Jul 2025, 23:59 BST
- Latest notice published392 days ago26 Sept 2025, 09:06 BST
Notice history
5 events · 3 releases on Find a Tender · since 21 May 2025- Tender notice published21 May 2025, 13:21 BSTUK4
- Contract award notice published14 Jul 2025, 16:21 BSTUK6
- Status changed to complete14 Jul 2025, 16:21 BST
- Contract signature expected25 Jul 2025, 23:59 BSTscheduled
- Contract details notice published26 Sept 2025, 09:06 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Harrow Green LimitedSMETemporary Storage & Relocation for the Bromley Historic Collections28 Jul 2025 – 31 Dec 2026 | £248,747 | 14 Jul 2025 | Awarded |
Contracts
Contract 1 · Harrow Green LimitedSME
- Signed
- 25 Sept 2025
- Value
- £248,747
- Period
- 25 Sept 2025 – 31 Jan 2027
- Status
- active
No agreed KPIs: KPIs were not deemed appropriate given the short-term nature of the contract.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 7 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HARROW GREEN LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Previous Tender Notice relating to this opportunity
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender