Official UK procurement notice
TD2296 - The Provision of Bulk Mailing and Printing Services
Authority: Derby City Council (Local council)
Sectors: Business Services & Consultancy (79) Delivery: East Midlands (UKF11)
Published estimate£922,298≈ £461k / year · £1,106,758 inc. VAT
Submissions closed 26 Aug 2025awarded 7 Oct 2025
Awarded to Datagraphic Limited
Contract term 2 yrsends 4 Jan 2028 · up to 4 Jan 2030 with extensions · starts 5 Jan 2026
What is being bought
Published requirement descriptionDerby City Council (the Council) is undertaking this procurement to establish a contract for the supply of a Bulk Mailing service, in respect of production and dispatch of a range of documents required by the Council.
- The authority expects to re-tender this requirement around 1 May 2029, 23:59 BST.
CPV: Business services: law, marketing, consulting, recruitment, printing and security
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£922,298
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price
- Quality
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 May 2029
- First published
- 23 Jul 2025, 11:21 BST
- Last source update
- 24 Jul 2026, 11:38 BST
- Award evaluation window
- Submission end – 11 Sept 2025
- Authority reference
TD2296- FTS notice number
2025/S 000-042304- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056476Find a Tender- Contract terms summary
As per Part Three - Specification
Review and risk notes
- Risks
As per Part Three - Specification
How it was run
Official noticeRun through: portal not identified
- Submission deadline
- 26 Aug 2025, 12:00 BST
- Clarification deadline
- 13 Aug 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Documents are available at: (www.eastmidstenders.org ↗)
Please search: TD2296 in the search engine.
Timeline
23 Jul 2025 → 24 Jul 2026 · 8 dates- Tender notice published23 Jul 2025, 11:21 BST
- Clarification questions by13 Aug 2025, 23:59 BST
- Submission deadline26 Aug 2025, 12:00 BST
- Award decision expected by11 Sept 2025, 23:59 BST
- Assessment summaries sent379 days ago7 Oct 2025, 00:00 BST
- Standstill ends369 days ago16 Oct 2025, 23:59 BST
- Contract starts289 days ago5 Jan 2026
- Latest notice published89 days ago24 Jul 2026, 11:38 BST
Notice history
6 events · 4 releases on Find a Tender · since 23 Jul 2025- Tender notice published23 Jul 2025, 11:21 BSTUK4
- Tender notice published8 Aug 2025, 13:48 BSTUK4
- Contract award notice published7 Oct 2025, 13:30 BSTUK6
- Status changed to complete7 Oct 2025, 13:30 BST
- Contract signature expected17 Oct 2025, 23:59 BSTscheduled
- Contract details notice published24 Jul 2026, 11:38 BSTUK7
Routine re-releases (4)
- 2025-07: 1 release · 23 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £922,2981 award exc. VAT
Bids received 88 from SMEs
Contracts signed 1latest 27 Jan 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Datagraphic LimitedSME5 Jan 2026 – 4 Jan 2028 · up to 4 Jan 2030Extensions: There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months) · Options: The right to additional purchases while the contract is valid. There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months). | £922,298 | 7 Oct 2025 | Awarded |
Contracts
Contract 1 · Datagraphic LimitedSME
- Signed
- 27 Jan 2026
- Value
- £1,454,136
- Period
- 5 Apr 2026 – 4 Apr 2028 · up to 4 Apr 2030 with extensions
- Status
- active
- Extensions
- There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months)
No agreed KPIs: Contract is below £5 million
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 10 at stage one | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DATAGRAPHIC LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender