Official UK procurement notice
TC987 - Provision and Implementation of a Legal Case management System
Authority: Manchester City Council (Local council)
What is being bought
Published requirement descriptionManchester City Council shared legal services requires a fully integrated legal case management SaaS solution to effectively manage legal case work from inception through to completion.
As a minimum the system must include case management, workflow & notification, time recording, billing, document management, electronic court bundling, support and maintenance and reporting and required staff training for the operation of the system. The entire system must be delivered through a web browser, be compatible with the latest and most commonly used browsers and be accessible on a number of different form factors. In addition, the system must be able to integrate with the following Office 365 applications: Outlook, OneDrive, Teams, Word, Excel, Powerpoint, Sharepoint.
The initial contract term will be 6 years (including for the implementation period) with option to extend for further period(s) of up to 4 years thereafter.
Further details are set out in the Council’s procurement documents
CPV: Computer-related services · Custom software development services · Database services · IT services: consulting, software development, Internet and support · Programming services of packaged software products · Software package and information systems · Software-related services · System and support services
The lotProcurement structure
single lot · no lot value publishedLot #1Further details are set out in the procurement documentsRenewal
Further details are set out in the procurement documents. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk ↗. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on Friday 19 March 2021 as referred to in IV.2.2.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Feb 2021, 11:39 GMT
- Last source update
- 5 Feb 2021, 11:39 GMT
- Award evaluation window
- 19 Mar 2021 – …
- Authority reference
DN525294- FTS notice number
2021/S 000-002334- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029085Find a Tender
- Review procedure
Precise information on deadline(s) for lodging appeals:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: The Council’s shared legal services requires a legal case management system. The Council’s shared legal services currently has approx. 258 staff (with room to grow) and in October 2020 successfully launched and migrated the entire workforce to Office 365 The system must include.; case management, workflow & notification, time recording, billing, document management, electronic court bundling, support and maintenance, reporting, development/upgrades, end user staff training for the operation of the system. The initial contract term will be 6 years (including for the implementation period) with option to extend for further period(s) of up to 4 years thereafter. The required implementation period is no more than 12 months after contract award. The entire solution must be delivered through a web browser, be compatible with the latest and most commonly used browsers and be accessible on a number of different form factors. In addition, the solution must be able to integrate with the following Office 365 applications: Outlook, OneDrive, Teams, Word, Excel, Powerpoint, Sharepoint. Further details are set out in the Council’s procurement documents. The Council is using the portal known as the CHEST (www.the-chest.org.uk) where tenderers will need to register their details. Once registered, tenderers will be emailed along-in and password which will allow applicants to gain access to the iinvitation to tender documents. Tenderers will need to electronically submit the completed tender submissions by the required submission date specified on the CHEST. Any clarification queries will also need to be submitted via the CHEST website. The successful tenderer will be required to actively participate in the economic and social regeneration of the locality of the delivery of the contract. Selection and award criteria, specification requirements and contract performance conditions may relate to social and environmental considerations.
How it was run
Official notice- Submission deadline
- 19 Mar 2021, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 19 Mar 2021, 11:00 GMT
Timeline
5 Feb 2021 → 19 Mar 2021 · 3 dates- Notice published5 Feb 2021, 11:39 GMT
- Submission deadline19 Mar 2021, 11:00 GMT
- Bids opened19 Mar 2021, 11:00 GMT
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.