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Official procurement procedure

T954 - Periodic Contract Cleaning Framework

Accommodation cleaning services
Cleaning services
Office cleaning services
East of England (UKH3)
Published value
Not published
Submission deadline Not published
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: University of Essex: "T954 - Periodic Contract Cleaning Framework". Published status: complete. Published value: Value not published. 3 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUniversity of EssexScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: University of Essex
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for University of Essex. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
7.1Bids / Report
4.9% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 41 active published awards; 41 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUniversity of Essex
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published10 May 2023, 11:37 BST
Last source update10 May 2023, 11:37 BST
Recurring procurementNot published
ClassificationAccommodation cleaning services, Cleaning services, Office cleaning services
Delivery area
East of England (UKH3)
OCIDocds-h6vhtk-039bc1
What is being bought
The University of Essex wishes to establish a new framework agreement for periodic contract cleaning across three lots that will ensure that the University has access to a number of experienced, capable and good value cleaning contractors to meet the cleaning needs that arise at various points during the academic year. Details of individual lots are as follows; Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled “sparkle” cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors. Lot 2: Summer Period (July – August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Bidders may be required to provide additional staff for the last week of September. Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period.
What changed
From the official release history
  1. tender value changed
    10 May 2023, 11:37 BST
  2. Status changed to complete
    10 May 2023, 11:37 BST
  3. Official notice release published
    10 May 2023, 11:37 BST
  4. Submission deadline changed to published date
    10 May 2023, 11:37 BST
  5. Published value updated to £512,000
    30 Jan 2023, 10:10 GMT
  6. Status changed to active
    30 Jan 2023, 10:10 GMT
  7. Official notice release published
    30 Jan 2023, 10:10 GMT
  8. Submission deadline changed to 8 Mar 2023, 12:00 GMT
    30 Jan 2023, 10:10 GMT
  9. Buyer information updated
    30 Jan 2023, 10:10 GMT
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled “sparkle” cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors.
    cancelled
    Published valueNot published
    Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled “sparkle” cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors. Each Summer, typically during July, the University will host a number of summer school and conference events on campus. Delegates attending the events will have the opportunity to use the available University accommodation. Student accommodation such as bedrooms and ensuite bathrooms are not serviced by our in-house cleaning teams during the period of student tenancy, generally Oct – July, the communal areas; shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors are serviced at least weekly during the student tenancy by our in-house cleaning team. The cleaning services described in lot 1 must take place during the changeover period from student use to delegate use which is ordinarily one week (7 days) using an agreed phased approach for delivery. The cleaning process is then repeated again following post graduate move-out in September. Typical requirements are shown in lot 1 cleaning schedule documents.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Lot 2: Summer Period (July – August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Bidders may be required to provide additional staff for the last week of September.
    cancelled
    Published valueNot published
    Lot 2: Summer Period (July – August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Over the summer period, generally July and August, residential areas are used by Event Essex conference guests who are attending events on campus. There is a requirement to provide general cleaning and servicing to these areas alongside our in-house cleaning team. Bidders are expected to provide a team of cleaning staff in order to fulfil these requirements. This team will be supervised by our in-house cleaning team and typical requirements are shown in lot 2 cleaning schedule documents.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period.
    cancelled
    Published valueNot published
    Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period. There is a requirement for termly office cleaning across the academic and administrative estate, totalling approx. 1200 offices of various sizes. These offices will require cleaning as detailed in lot 3 cleaning schedule documents. During termly vacation periods, namely December, April and August. The University of Essex requires the office areas to be cleaned outside of normal working hours (currently Monday to Friday / 9am to 5pm) when there are less occupants in these areas. The preference would be either 5.30am to 8.30am and/or 5pm to 8pm. (Cleaning outside of these times, including within office hours, will be considered in exceptional circumstances).
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    10 May 2023, 11:37 BST
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Contract active
    Signed 17 Apr 2023, 00:00 BST · Not published
  6. Contract active
    Signed 17 Apr 2023, 00:00 BST · Not published
  7. Contract active
    Signed 17 Apr 2023, 00:00 BST · Not published
Commercial outcome and competition
Awards
Crystal Facilities Management Ltd
Not published · Not published · active
Crystal Facilities Management Ltd
Not published · Not published · active
Ever Brite Cleaning Services
Not published · Not published · active
Contracts
T954 - Periodic Contract Cleaning Framework - Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled “sparkle” cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby’s, stairwells and corridors.
Not published · signed 17 Apr 2023, 00:00 BST · active
T954 - Periodic Contract Cleaning Framework - Lot 2: Summer Period (July – August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Bidders may be required to provide additional staff for the last week of September.
Not published · signed 17 Apr 2023, 00:00 BST · active
T954 - Periodic Contract Cleaning Framework - Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only.
Not published · signed 17 Apr 2023, 00:00 BST · active
Bid statistics
highestValidBidValue: 550000
lowestValidBidValue: 450000
bids: 5 (lot 1)
highestValidBidValue: 450000 (lot 1)
lowestValidBidValue: 110000 (lot 1)
bids: 4 (lot 2)
highestValidBidValue: 150000 (lot 2)
lowestValidBidValue: 30000 (lot 2)
bids: 3 (lot 3)
highestValidBidValue: 30000 (lot 3)
lowestValidBidValue: 6000 (lot 3)
Buyer and organisations in this procedure

University of Essex

Contracting authority GB-FTS-45999
View buyer profile

  • University of Essex
    buyer

    Wivenhoe Park, Colchester, UKH3, CO4 3SQ
    ab17001@essex.ac.uk

  • Crystal Facilities Management Ltd
    supplier

    Lyra Court, North Acton, UKI, W3 6BJ

  • Ever Brite Cleaning Services
    supplier

    Merlin Centre, Aylesbury, UKI5, HP19 8DP

  • High Court, Royal Courts of Justice
    reviewBody

    The Strand, London, WC2A 2LL
Documents (0)
Official links; attachments are not copied
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No linked documents are published
Related procedures (0)
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