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T2743 Digitisation of Building Control Records

Microfilm and microfiche equipment
Microfilming services
Northern Ireland (UKN06)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Belfast City Council: "T2743 Digitisation of Building Control Records". Published status: planning. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityBelfast City CouncilScope & CategoriesNot publishedSubmission Window
planning
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Belfast City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Belfast City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2Bids / Report
50% of reports have one bid
Supplier ConcentrationHigh Concentration
John McQuillan (Contracts) LtdTop vendor: 56.2% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 43 active published awards; 4 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
John McQuillan (Contracts) Ltd1 win£3,257,922
Ralph Appelbaum Associates1 win£1,736,159
WJM1 win£800,000
Procedure terms
Contracting AuthorityBelfast City Council
Procedure methodNot published
Procurement categoryNot published
Statusplanning
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published1 Apr 2026, 09:41 BST
Last source update1 Apr 2026, 09:41 BST
Recurring procurementNot published
ClassificationMicrofilm and microfiche equipment, Microfilming services
Delivery area
Northern Ireland (UKN06)
OCIDocds-h6vhtk-067a3c
What is being bought
This Contract is for the digitisation of building control records. This involves the process of converting information onto an electronic format and the database management of such information held electronically. The Service provided is compatible with the Councils existing software systems. Scanned copies of all original documentation and drawings to be uploaded to a secure share point site following digitisation. The Contractor liaises with the nominated officer and other relevant Council staff as necessary throughout the contract period. The Council currently digitises its Building Control records for the following reasons: To reduce in-house storage of hardcopy records and to comply with retention and disposal schedules. Faster access to information (thus reducing staff time and saving money); Disaster recovery/business continuity; Currently only Building Regulation Full Plans applications are processed in batches of approximately 20 applications per week for digitisation, however this process may be widened to include all Building Regulations and Licensing applications. In addition, it may be widened in future to include street naming and numbering documentation and site inspection diaries when required.
What changed
From the official release history
  1. Status changed to planning
    1 Apr 2026, 09:41 BST
  2. Official notice release published
    1 Apr 2026, 09:41 BST
  3. Buyer information updated
    1 Apr 2026, 09:41 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Pipeline notice
    1 Apr 2026, 09:41 BST
  2. Procedure published
    1 Apr 2026, 09:41 BST
  3. engagement
    24 Apr 2026, 23:59 BST · scheduled
    Pre Market Engagement is being carried out prior to release of the regulated below threshold tender. Pre Market Engagement for the Digitisation of Building Control Records. The Council is carrying out PME to engage with the marketplace to understand the current market offering of Microfiche, Microfilm and associated industry standards. To register your interest to participate in the PME and obtain a Questionnaire to complete, please send an email to cps@belfastcity.gov.uk at the latest by 3pm on or before Friday 24th April 2026. The pre market engagement exercise will take the form of an initial questionnaire and will help the Council develop an informed specification that is fit for purpose. If required, the Council will engage with Suppliers through clarifications, meetings etc to discuss the responses. If you have any questions about this requirement, please send them to cps@belfastcity.gov.uk. We will endeavour to respond as quickly as possible. The Council reserves the right to contact any or all organisations who responds to this PME, however, there is no guarantee that all organisations will be contacted who submit an interest. All information returned as part of this PME exercise will assist in the development of the specification. The Council uses eSourcing NI as its etendering platform. If you are not yet registered with eSourcing NI we would suggest you do so without delay. Whilst the Council will endeavour to keep any respondents to this PME exercise informed on developments of the tender process, the Council cannot guarantee this. Organisations are advised to register with eSourcing NI in order to see any advertised tender opportunities as well as regularly checking the Council's website for opportunities. The Council reserves the right to discontinue any discussions or tender procedures at any time and are not liable for any costs incurred by suppliers associated with participating in this PME exercise. PLEASE NOTE: This is a regulated below threshold tender that will be advertised on the etendering portal - eSourcing NI (https://e-sourcingni.bravosolution.co.uk/web/login.shtml). No further notices will be published in relation to this tendering opportunity in accordance with the Procurement Act 2023.
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Belfast City Council

Contracting authority GB-PPON-PQXY-5321-CGZM
View buyer profile

  • Belfast City Council
    buyer

    GB-PPON: PQXY-5321-CGZM
    9-21 Adelaide Street, Belfast, UKN06, BT2 8DJ, GB
    cps@belfastcity.gov.uk
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNot published