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Published 30 Sept 2026, 15:18 BST

Official UK procurement notice

DESIGN AND PRINT · UK public procurement notice

Official notice

Authority: London Borough of Waltham Forest (Local council)

2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitableMax 1 lot to bidMax 1 lot per supplier
Published estimate£1,131,309total for 2 lots · £1,357,571 inc. VAT
Submissions closed 30 Oct 2026
Lots 2max 1 won per supplier · max 1 to bid
Contract term Varies by lotfirst lot 3 yrs from 1 Feb 2027 · see each lot
Notice summaryFrom the published notice

The design and print service contract for London Borough of Waltham Forest ensures that the Council can access the best print prices available in an ever changing and extremely competitive marketplace but also helps to facilitate a reduction in overall spend and the Council’s channel shift to cheaper communications channels. The design and print service contract is managed by Corporate Communications Service on behalf of the Council. The current contract is provided in two lots, and this is required in the new contract: Published lot titles: Lot 1 DESIGN AND PRINT; Lot 2 : REPROGRAPHICS.

What is being bought2 lots · detail below

Published requirement description

The design and print service contract for London Borough of Waltham Forest ensures that the Council can access the best print prices available in an ever changing and extremely competitive marketplace but also helps to facilitate a reduction in overall spend and the Council’s channel shift to cheaper communications channels. The design and print service contract is managed by Corporate Communications Service on behalf of the Council. The services are made accessible to all team across the directorates. A procured provider offers a streamlined process, brand management, consistent quality, and cost efficiency The contract provides design services from high end concept design to basic art-working. This is achieved by working with both the corporate communications team and officers within directorates who self-serve for art-working and print requirements. The current contract is provided in two lots, and this is required in the new contract:

  • Lot 1: Design and print – This consist of art working, design, concept work and print services.
  • Lot 2: Reprographic. The Repro lot is for print documents which require short turnaround delivery (such as any legal documents), with the expectation of delivery within two hours.
  • No preliminary market engagement: Not applicable

CPV: Printing and related services

Open work like this

This notice no longer takes bids · live search, filters set

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,131,309 together) · a supplier may bid for at most 1 and win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1DESIGN AND PRINTRenewal 3 yrsSMEVCSEPublished value£902,707

All design jobs from high end concept design to basic artworking (application of an existing design concept) and layout, leaflets, for (but not limited to) posters, banners, promotional signage, brochures, general marketing literature and signage.

Contract period: 1 Feb 2027 – 31 Jan 2030 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £902,707 exc. VAT · £1,083,248 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Details are specified in the ITT document
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Details are specified in the ITT document

  • Technical & professional ability

    Details are specified in the ITT document

Lot #2REPROGRAPHICSRenewal 3 yrs 1 moSMEVCSEPublished value£228,603

Reprographic print items will include, but shall not be limited to: court bundles, commercial contracts; scanning of documents and personnel documents and bundles

Contract period: 1 Feb 2027 – 28 Feb 2030 (3 yrs 1 mo) · up to 31 Jan 2031 with extensionsValue: £228,603 exc. VAT · £274,323 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Details are specified in the ITT document
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Details are specified in the ITT document

  • Technical & professional ability

    Details are specified in the ITT document

What it takes to win
i

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Price
  • Quality
Lot distribution rule: Details are specified in the ITT document
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Details are specified in the ITT document

  • Technical & professional ability

    Details are specified in the ITT document

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Sept 2026, 15:18 BST
Last source update
30 Sept 2026, 15:18 BST
Award evaluation window
Submission end – 30 Dec 2026
Authority reference
DN830866
FTS notice number
2026/S 000-092482
Latest notice
Tender notice (UK4)
Classification (CPV)
Printing and related services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-077dd4 Find a Tender
Contract terms summary

Details are specified in the ITT document

Review and risk notes
Risks

Details are specified in the ITT document

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
30 Oct 2026, 12:00 GMT
Clarification deadline
20 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Sept 2026 → 1 Feb 2027 · 5 dates
  1. Tender notice published45 days ago
    30 Sept 2026, 15:18 BST
  2. Clarification questions by25 days ago
    20 Oct 2026, 12:00 BST
  3. Submission deadline15 days ago
    30 Oct 2026, 12:00 GMT
  4. Today
    14 Nov 2026
  5. Award decision expected byin 46 days
    30 Dec 2026, 23:59 GMT
  6. Contract startsin 78 days
    1 Feb 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Sept 2026, 15:18 BST
    UK4

Contracting authority & participating public bodies

London Borough of Waltham Forest

Contracting authorityPublic authority - sub-central government GB-PPON: PPJN-6757-NZZZ Town Hall Forest Road, London, London, E17 4JFContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationshttps://procontract.due-north.com/Advert?advertId=358b320c-b0bc-f111-813c-005056b64545&fromProjectDashboard=True

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender