SUPPLY OF SELF SERVICE DEVICES (ATMS, MFDS, KIOSKS AND OTHER SELF SERVICE DEVICES)

{
  "id": "081542-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-26T19:49:04+01:00",
  "ocid": "ocds-h6vhtk-06ed0f",
  "buyer": {
    "id": "GB-COH-02154540",
    "name": "Post Office Limited"
  },
  "tender": {
    "id": "AA1541",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 6000000,
          "currency": "GBP",
          "amountGross": 7200000
        },
        "status": "active",
        "options": {
          "description": "The right to additional purchases while the contract is valid."
        },
        "hasOptions": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "Pricing",
              "type": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Pricing Evaluation"
            },
            {
              "name": "Equipment Supply - Method Statements",
              "type": "quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality questions in respect of the supply of the Self Service Devices"
            },
            {
              "name": "Social Value - Method Statement",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality questions in respect of Social Value"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-12-01T23:59:59Z",
          "startDate": "2026-12-02T00:00:00Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "technical",
              "description": "Post Office has Minimum Requirements which are set out in Appendix 9 of the procurement documentation."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30123200",
            "scheme": "CPV",
            "description": "Automatic cash dispensers"
          },
          {
            "id": "30123600",
            "scheme": "CPV",
            "description": "Coin-handling machines"
          },
          {
            "id": "30123610",
            "scheme": "CPV",
            "description": "Coin-sorting machines"
          },
          {
            "id": "30123620",
            "scheme": "CPV",
            "description": "Coin-counting machines"
          },
          {
            "id": "30123630",
            "scheme": "CPV",
            "description": "Coin-wrapping machines"
          },
          {
            "id": "35121200",
            "scheme": "CPV",
            "description": "Detector for forged money"
          },
          {
            "id": "66112000",
            "scheme": "CPV",
            "description": "Deposit services"
          },
          {
            "id": "66114000",
            "scheme": "CPV",
            "description": "Financial leasing services"
          }
        ]
      }
    ],
    "title": "SUPPLY OF SELF SERVICE DEVICES (ATMS, MFDS, KIOSKS AND OTHER SELF SERVICE DEVICES)",
    "value": {
      "amount": 6000000,
      "currency": "GBP",
      "amountGross": 7200000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "https://postoffice.wax-live.com/S2C/SignIn.aspx",
        "description": "The POL e-Sourcing portal contains all the relevant tender information. Please register to this portal,  found below the user name, password and login fields. Click on  \"Register Here\" in grey, which takes you to the \"Register Account\" screen and complete the mandatory fields, then click on the blue Register button at the bottom of the screen to submit your details. You should receive an e-mail so that you can create your own password to log in to this event. Should you have any difficulty in accessing or logging onto the platform please contact procurement@postoffice.co.uk. \nOnce you have successfully logged in, you select 'Open Opportunities' and then click on the 'view details' button for the event titled \"AA1541 - Supply of Self Service Devices (ATMs & Multi-Function Deposit (MFDs) hardware and other associated Self Service Devices e.g., Kiosks)\"\nAll queries/clarifications in relation to the tender should ONLY be raised via the 'Communications Tab' within the tender event.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "081542-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/081542-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-26T19:49:04+01:00"
      }
    ],
    "procedure": {
      "features": "1. Under this Competitive Flexible Procedure Post Office may undertake any of the following: -\na. limit the number of participating Bidders, generally or in respect of particular tendering rounds or other selection processes;\nb. provide for the refinement of award criteria in accordance with section 24 (Refining award criteria);\nc. not permit the participation of Bidders that did not submit a tender in the first round of tendering or that were excluded following an earlier round.\n2. Subject to Bidders satisfying any conditions of participation Post Office in accordance with the award criteria and assessment methodology set out this Initial Invitation to Tender (IIT)\na. may award the contract following Initial Tenders to the Bidder that submits the most advantageous tender and will not proceed to further stages; or\nb. may down select and reduce the number to a shortlist of Bidders who then progress to the next dialogue stage\n3. If down selected and Stage 4 (dialogue) is entered, the dialogue sessions will be undertaken with selected Bidders.\n4. Once dialogue is concluded Post Office will invite Final Tenders (Stage 5).\n5. Once Stage 5 evaluation has been concluded, POL will provide an assessment summary containing all of the information required to all Bidders that submitted Final Tenders to inform them whether they have been successful in being awarded the contract.\n6. Stage 6 - Award of Contract, once the assessment summaries have been provided POL will also publish a contract award notice to commence the mandatory standstill period. Once the standstill period is concluded, Stage 6 will end with POL entering into the contract with the preferred Bidder(s) and publication of a contract details notice."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Post Office is issuing two separate tenders for the Self Service Devices: -\n i) ISSUED  JUNE 2026 ocds-h6vhtk-051278 & DEADLINE NOW PAST for the Managed Services of the Self Service Devices \n and\n ii) THIS INVITATION AUGUST 2026 for Hardware Supply of the Self Service Devices"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-12-01T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-11-01T23:59:59Z"
    },
    "description": "A) Background\n1) This is the second of two tenders being issued by Post Office  for the SUPPLY of Self Service Devices (ATMs & Multi Function Deposit (MFDs) hardware and other associated  Self Service Devices e.g., Kiosks)\n2) The first tender  for  the Managed Services of the Self Service Devices - (ATMs & MFDs) has been issued and is now CLOSED (OCID reference - ocds-h6vhtk-051278). \n3) Post Office has issued a Pre-Market engagement Notice and has engaged with interested parties.\nB) THIS TENDER OPPORTUNITY\nSupply of Self Service Devices (ATM & MFD hardware and other associated Self Service Devices e.g., Kiosks) \n- To supply new ATMs for the Post Office network and for Banking Hubs (cash dispense notes only) of up to 500 units. This is not guaranteed growth.\n- To supply new MFDs for the Post Office network and for Banking Hubs (cash and may require coin) of up to 800 units. This is not guaranteed growth.\n- Self Service Devices may be acquired through outright purchase and/or alternative commercial models, including leasing arrangements, during the contract Term. \n1. The supply of ATM cash dispensing hardware - including internal free-standing devices (both front and rear servicing) and through the wall models.\n2. The supply of MFD hardware for notes and coins including internal free-standing devices (both front and rear servicing) and through the wall models.\n3. Where devices are capable of multi-function services these may include cash recycling.",
    "riskDetails": "POL has identified the following risks (in respect of both procurements, the occurrence of which could jeopardise the satisfactory performance of the awarded contracts, but because of their nature, cannot be addressed in the contracts as awarded, and so may require a substantial amendment to the contracts under paragraph 5 of Schedule 8 (materialisation of a known risk) to the Procurement Act 2023:\n• policy decisions made by HM Government, any regulator, or any other public body, whether or not in response to findings by an Inquiry, that require modification to the awarded contracts to implement;\n• the enactment or coming into force of legislation relating to the Post Office that requires modification to the awarded contracts to implement;\n• where both contracts are awarded to separate suppliers, the failure of one supplier to perform its obligations under awarded contract where that failure affects the ability of the supplier under the other awarded contract to perform its obligations;\n• where the deployment of the Managed Services Supplier solution is delayed, disrupted or otherwise does not proceed according to plan due to complexities arising;\n• where either supplier of each contract is unable to perform their obligations under their respective awarded contract due to complexities arising from existing systems;\n• in respect of either contract, that the procurement for the contract for the other is abandoned or significantly delayed;\n• for both contracts - fuel prices\nIn respect of the Supply contract only:\n• there is a delay to the appointment of the Managed Services supplier;\n• there is a delay in the design and build of the solution, or any part of it, provided under the Managed Services supplier.",
    "tenderPeriod": {
      "endDate": "2026-09-25T10:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-09-11T10:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://postoffice.wax-live.com/S2C/SignIn.aspx\nThe POL e-Sourcing portal contains all the relevant tender information. Please register to this portal, found below the user name, password and login fields. Click on \"Register Here\" in grey, which takes you to the \"Register Account\" screen and complete the mandatory fields, then click on the blue Register button at the bottom of the screen to submit your details. You should receive an e-mail so that you can create your own password to log in to this event. Should you have any difficulty in accessing or logging onto the platform please contact procurement@postoffice.co.uk.\nOnce you have successfully logged in, you select 'Open Opportunities' and then click on the 'view details' button for the event titled \"AA1541 - Supply of Self Service Devices (ATMs & Multi-Function Deposit (MFDs) hardware and other associated Self Service Devices e.g., Kiosks)\"\nAll queries/clarifications in relation to the tender should ONLY be raised via the 'Communications Tab' within the tender event",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-COH-02154540",
      "name": "Post Office Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "EC2V 7ER",
        "countryName": "United Kingdom",
        "streetAddress": "100 Wood Street"
      },
      "details": {
        "url": "https://corporate.postoffice.co.uk/",
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "02154540",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "Procurement@postoffice.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PRNP-5883-YMLG",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "A Preliminary Market Notice (PME) was published to cover both this tender and the tender for Managed Services as there is commonality between Suppliers. The PME was published on 15 July 2025, OCID reference: ocds-h6vhtk-051278."
  },
  "initiationType": "tender"
}