Supply, Installation and Ongoing Maintenance and Support for Security Screening Equipment for Portsmouth International Port

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide the supply, installation, training and ongoing maintenance and support for 2 in number hold baggage x-ray machines, 4 in number carryon baggage x-ray machines and 2 in number walk through metal detection arches. This equipment is required for Portsmouth International Port as they are currently extending the existing the passenger terminal building to provide a cruise annex for the check in of cruise passengers. This build is due to be finished and the building operational for June 2023. To this end, equipment MUST be installed and fully operational by Friday 30th June 2023. The Contract will be The Council's standard contract for supplies for the initial supply, installation of the equipment and initial training. Alongside this, a maintenance contract will be established for five years with the option to extend for a further period of up to a five years, making a total term of 10 years, in increments to be agreed, subject to the agreement and performance of both parties. The contract value is estimated to be between £400,000 - £500,000. This value includes for supply, installation, initial training and ongoing maintenance for the maximum 10 year period. The procurement process run to establish the contract will be in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015). The procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time: • Contract notice published /On In-tend Tuesday 10th January 2023 • Deadline for requests for clarification Friday 27th January 2023 at 17:00 • Tender return deadline Thursday 9th February 2023 at 1200 hours • Evaluation of tenders completed Friday 17th February 2023 • Award decision notified to tenderers Monday 20th February 2023 • Standstill period Monday 20th February 2023 - Thursday 2nd March 2023 • Contract award Friday 3rd March 2023 Application is via submission of completed tender by 9th February at 12:00 (Noon) via the Council's e-sourcing system InTend.