Official UK procurement notice
Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS)
Authority: Caerphilly County Borough Council (Local council)
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL16)
Published estimate£1,500,000≈ £300k / year · £1,800,000 inc. VAT44.4% below published estimate
Submissions closed 18 Jul 2025awarded 5 Dec 2025
Awarded to CACI Ltd
Contract term 5 yrsends 28 Feb 2031 · up to 29 Feb 2036 with extensions · starts 2 Mar 2026
What is being bought
Published requirement descriptionTo Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS) for Education. Following conclusion of Stage Three of the tender process, the Council has entered into a contract for EMIS with the identified preferred bidder CACI Limited.
- No preliminary market engagement: A prior information notice has been issued under the old PCR 2015 regulations and a supplier engagement event is being held Wednesday 18 June 2025 via Teams when the tender is live.
CPV: Educational software development services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Quality - Cost: Total cost for the initial five (5) years including implementation and annual support and maintenance including licences.
- Quality - : Quality 60% - consisting of Tender response 20% and System Demonstration 40%. System Demonstration includes - Technical workshop - 10%, System Administration - 10% and Scenarios - 20% Full details are in the tender document (ITT)
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jun 2025, 12:39 BST
- Last source update
- 4 Mar 2026, 09:12 GMT
- Award evaluation window
- Submission end – 15 Sept 2025
- Authority reference
CCBC/PS2678/25/HS- FTS notice number
2025/S 000-031512- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0546a2Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 18 Jul 2025, 12:00 BST
- Clarification deadline
- 11 Jul 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
11 Jun 2025 → 4 Mar 2026 · 8 dates- Tender notice published11 Jun 2025, 12:39 BST
- Clarification questions by11 Jul 2025, 00:00 BST
- Submission deadline18 Jul 2025, 12:00 BST
- Award decision expected by15 Sept 2025, 23:59 BST
- Assessment summaries sent319 days ago12 Dec 2025
- Standstill ends307 days ago23 Dec 2025, 23:59 GMT
- Contract starts239 days ago2 Mar 2026
- Latest notice published237 days ago4 Mar 2026, 09:12 GMT
Notice history
5 events · 3 releases on Find a Tender · since 11 Jun 2025- Tender notice published11 Jun 2025, 12:39 BSTUK4
- Contract award notice published12 Dec 2025, 12:32 GMTUK6
- Status changed to complete12 Dec 2025, 12:32 GMT
- Contract signature expected5 Jan 2026, 23:59 GMTscheduled
- Contract details notice published4 Mar 2026, 09:12 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £833,9291 award exc. VAT
Bids received 3
Contracts signed 1latest 13 Feb 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| CACI LtdThe Supply, Installation and On Going Support and Maintenance of an Education Management Information System (EMIS)1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2036Extensions: WITH THE OPTION TO EXTEND FOR UP TO A FURTHER PERIOD OF FIVE (5) YEARS EXTENDED ON AN ANNUAL BASIS | £833,929 | 5 Dec 2025 | Awarded |
Contracts
Contract for the Supply, Hosting and On Going Support and Maintenance of an Education Management Information System (EMIS) · CACI Ltd
- Signed
- 13 Feb 2026
- Value
- £955,129
- Period
- 13 Feb 2026 – 12 Feb 2031 · up to 12 Feb 2036 with extensions
- Status
- active
- Extensions
- With the Option to Extend for up to a further period of five (5) years extended on an annual basis.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CACI LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender