Official UK procurement notice
Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution
Authority: Caerphilly County Borough Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionCaerphilly County Borough Council are seeking tender bids for the Provision of an Asset Management Solution. The requirement will be split into five (5) Lots as follows:
Lot 1 – Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)
Lot 2 – Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)
Lot 3 – Burials (current system Asset Track, BACASNG)
Lot 4 – Trees (current system Arbortrack)
Lot 5 – Public Rights of Way (current system CAMS)
Bidders may submit responses for one, multiple, or all Lots. Each Lot will be evaluated separately, and there is no restriction on the number of Lots a single bidder can win. Each Lot will be awarded to a single bidder. If a bidder is awarded multiple Lots, they must provide a unified solution that encompasses all awarded Lots, rather than separate solutions for each.
- Recurrence: 12 months before the expiry of the contract
CPV: Forestry management services · Software package and information systems · System management software development services · System management software package · System, storage and content management software development services
Lots and requirements (5)Procurement structure
5 lots · no lot values published · evaluation weights differ by lotLot #1Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)Renewal
The Council are seeking bids for an asset management solution that covers Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register). Full information can be found in the specification documentation.
Lot #2Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)Renewal
The Council is seeking tender bids for an asset management system for Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS).
Further information can be found in the specification documentation.
Lot #3Burials (current system Asset Track, BACASNG)Renewal
The Council are seeking tender bids for an asset management solution for Burials (current system Asset Track, BACASNG).
Further information can be found in the specification documentation.
Lot #4Trees (current system Arbortrack)Renewal
The Council is seeking tender bids for an asset management solution for Trees (current system Arbortrack).
Further information can be found in the specification documentation.
Lot #5Public Rights of Way (current system CAMS)Renewal
The Council are seeking bids for an asset management solution that covers Public Rights of Way (current system CAMS).
Full information can be found in the specification documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 12 months before the expiry of the contract
- First published
- 8 Oct 2024, 15:45 BST
- Last source update
- 3 Feb 2025, 16:42 GMT
- Award evaluation window
- 5 Mar 2025 – …
- Authority reference
CCBC/PS2706/24/JT- FTS notice number
2025/S 000-003539- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a6d3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Conditions are included within the tender documentation
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147801. (WA Ref:147801) The buyer considers that this contract is suitable for consortia.
How it was run
Official noticeTender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/Account/Login ↗
- Submission deadline
- 5 Mar 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 180 days from the deadline
- Bids opened
- 5 Mar 2025, 17:00 GMT
Timeline
22 Nov 2024 → 5 Mar 2025 · 4 dates- Next notice expected22 Nov 2024
- Notice published3 Feb 2025, 16:42 GMT
- Submission deadline5 Mar 2025, 17:00 GMT
- Bids opened5 Mar 2025, 17:00 GMT
Notice history
3 events · 2 releases on Find a Tender · since 3 Feb 2025- Status changed to active3 Feb 2025, 16:42 GMT
- Procurement method changed3 Feb 2025, 16:42 GMT
- Deadline published: 5 Mar 2025, 17:00 GMT3 Feb 2025, 16:42 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria