Supply & Distribution of Baby Packs

The Baby Pack Scheme is a cornerstone of Rotherham’s commitment to provide all children with the best possible start in life. Recognising that many families struggle to access even the most basic necessities, this scheme aims to ease the early burden of parenthood and promote healthy child development from the very beginning.

The Council are seeking a Provider who has the capability and competency to plan, source, store and deliver the baby pack scheme in Rotherham for maximum start date of 1st September 2024.

The baby pack scheme consists of purchasing and delivering an agreed Baby Pack to parents, foster parents, kinship carers, and newborn babies.

Bidders are advised to read the full tender pack including the full specification of requirements and contract documents before making a submission.

This is an open procurement procedure and the contract will be established on the basis of Goods and Services Contract Terms.

It is anticipated that the contract will commence on 02/09/2024 and will run for a period of 24 months of the initial contract term making the expiry date 01/09/2026 (the pilot period). The contract may be extended by 36 months in any combination, subject to the completion of a successful pilot period and at the sole discretion of the Council making the latest possible expiry date 01/09/2029.

Bidders are advised that the budget available for the provision of this contract is £360,000 per annum giving a potential contract value of £720,000 for the initial 24 months contract term (the pilot period). Subject to a successful completion of the pilot of the scheme there is the option to extend for a further 36 months giving an overall contract value of £1,800,000. Any bids that fall outside this budget will be rejected.

Pricing will remain fixed for the initial contract term (24 months, the pilot period) after which the pricing will be subject to negotiation with the successful organisation but capped at a maximum increase in line with CPI (June 25 – June 26). This will be applicable for each extension period.

Bidders are advised that the budget available for the provision of this contract is £360,000 per annum giving a potential contract value of £720,000 for the initial 24 months contract term (the pilot period). Subject to a successful completion of the pilot of the scheme there is the option to extend for a further 36 months giving an overall contract value of £1,800,000. The award of any extensions will be subject to approved funding. Any bids that fall outside this budget will be rejected. Pricing will remain fixed for the initial contract term (24 months, the pilot period) after which the pricing will be subject to negotiation with the successful organisation but capped at a maximum increase in line with CPI (June 25 – June 26). This will be applicable for each extension period.

The Council is committed to a performance and evidence-based approach to Social Value and has partnered with the Social Value Portal (SVP) to assist in the delivery of this. Based on the National TOMs (Themes, Outcomes and Measures) developed by the Social Value Portal, bidders are required to propose credible commitments against which performance (for the successful bidder) will be monitored. Additional information: This agreement is for the sole use of Rotherham Metropolitan Borough Council.