Find a TenderAwarded

Published 20 Nov 2023, 15:55 GMT

Official UK procurement notice

SUPPLY & DELIVERY OF PERSONAL PROTECTIVE EQUIPMENT AND WORKWEAR/UNIFORMS

Official notice

Authority: Leeds City Council (Local council)·Consortium: 2 public authorities

Framework agreement3 lotsGoodsOpen procedureMax 3 lots per supplier

Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: UKYorkshire & Humber (UKE42)

Framework ceiling (notional)£3,600,000total for 3 lots · framework ceiling, not attributable revenue

Submissions closed 20 Dec 2023awarded 8 Apr 2024

Lots 3max 3 won per supplier

What is being bought3 lots · detail below

Published requirement description

LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment) LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment) LOT 3: CORPORATE WORKWEAR AND UNIFORMS

Recurrence: November 2027

CPV: Occupational clothing, special workwear and accessories · Special clothing and accessories

How this framework works

From the published notice

Bids received: 14 bids on the busiest of 3 lots · 5 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · win at most 3 of them

Lot #1PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)AwardedRenewal UK, Yorkshire & HumberPublished value£1,800,000

Delivery: UK, Yorkshire & Humber · Leeds

Extensions: Provision to Extend for a further period of 12 months · The framework will be renewed at the end of the contract period.Variant bids: not allowedElectronic catalogue: required

18100000 Occupational clothing, special workwear and accessories 18400000 Special clothing and accessories

Lot #2PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)AwardedRenewal Yorkshire & HumberPublished value£1,400,000

Lot 2 Clinical Personal Protective Equipment (PPE) approximate spend per annum around £350k

PPE means all equipment which is worn or held to protect against risks to health or safety. The main legislation governing PPE at work is the Personal Protective Equipment at Work (Amendment) Regulations 2022. PPE includes the following, when worn for health and safety protection:-

(a) Protective clothing (e.g. aprons, gloves, footwear).

(b) Protective equipment (e.g. eye protectors, face masks, respirators, first aid requirements & hand sanitisers).

Delivery: Yorkshire & Humber · Leeds geographical area

Extensions: Contract may be extended after the initial 36 month term by a further 12 months (at the discretion of the Council). · The contract will be renewed at the end of the contract period.Variant bids: not allowedElectronic catalogue: required

18400000 Special clothing and accessories

Lot #3CORPORATE WORKWEAR AND UNIFORMSAwardedRenewal Yorkshire & HumberPublished value£440,000

Lot 3 Corporate workwear & uniforms approximate spend per annum £110k - £150k

Corporate workwear is clothing worn by staff of the organisation participating in that organisation's activity. This includes corporate uniforms and durable heavy duty clothing for manual roles in the workplace which provides a distinctive corporate image (this includes clothing, which gives protection against the weather, where a high visibility product is not required). These items may be branded with the Leeds City Council Logo and/or corporate colours or unbranded, but with an agreed tax tag.

During 2022/23, Leeds City Council spent approximately £900,000 on the provision of PPE, workwear & uniforms. The Council however makes no guarantee as to the potential volume/value of items that will be required throughout the contract period. Orders will be placed by each service area on a needs and requirements basis and there is no guarantee of the value of any business.

Council employees requiring PPE and corporate workwear cover a wide range of indoor or outdoor roles

Delivery: Yorkshire & Humber · Leeds geographical area

18400000 Special clothing and accessories

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 1000

Published award criteria (2)

Quality: 1000
Price: 0

What this means for your bid

“SUPPLY & DELIVERY OF PERSONAL PROTECTIVE EQUIPMENT AND WORKWEAR/UNIFORMS” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · November 2027
First published: 20 Nov 2023, 15:55 GMT
Last source update: 9 Apr 2024, 16:18 BST
Award evaluation window: 20 Dec 2023 – …
FTS notice number: 2024/S 000-011520
Classification (CPV): Occupational clothing, special workwear and accessoriesSpecial clothing and accessories
Delivery area: UKYorkshire & Humber (UKE42)
Official registry OCID: ocds-h6vhtk-041b5c Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into

Publisher note: Interested parties can download the Standard Selection Questionnaire and Tender documentation directly from https://www.yortender.eu-supply.com by using the scheme number 79899. Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Appointment period ends: 20 Dec 2023, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 20 Dec 2023, 13:00 GMT

Detailed submission instructions & authority contactsFrom official release

yortender.eu-supply.com ↗

Timeline

20 Dec 2023 → 9 Apr 2024 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
20 Dec 2023, 12:00 GMT
Bids opened
20 Dec 2023, 13:00 GMT
Notice published
9 Apr 2024, 16:18 BST

Notice history

2 events · 3 releases on Find a Tender · since 8 Apr 2024

Status changed to complete
8 Apr 2024, 17:00 BST
Buyer details updated
9 Apr 2024, 16:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 14busiest of 3 lots

Contracts signed 13latest 8 Apr 2024

13 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
Signed
8 Apr 2024
Value
—
Status
active
LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
Signed
8 Apr 2024
Value
—
Status
active
LOT 1: PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)
Signed
8 Apr 2024
Value
—
Status
active
LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
Signed
8 Apr 2024
Value
—
Status
active
LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
Signed
8 Apr 2024
Value
—
Status
active
LOT 2: PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)
Signed
8 Apr 2024
Value
—
Status
active
LOT 3: CORPORATE WORKWEAR AND UNIFORMS
Signed
8 Apr 2024
Value
—
Status
active
LOT 3: CORPORATE WORKWEAR AND UNIFORMS
Signed
8 Apr 2024
Value
—
Status
active
LOT 3: CORPORATE WORKWEAR AND UNIFORMS
Signed
8 Apr 2024
Value
—
Status
active
SUPPLY & DELIVERY OF PERSONAL PROTECTIVE EQUIPMENT AND WORKWEAR/UNIFORMS
Signed
4 Apr 2024
Value
—
Status
active
SUPPLY & DELIVERY OF PERSONAL PROTECTIVE EQUIPMENT AND WORKWEAR/UNIFORMS
Signed
4 Apr 2024
Value
—
Status
active
SUPPLY & DELIVERY OF PERSONAL PROTECTIVE EQUIPMENT AND WORKWEAR/UNIFORMS
Signed
4 Apr 2024
Value
—
Status
active
SUPPLY & DELIVERY OF PERSONAL PROTECTIVE EQUIPMENT AND WORKWEAR/UNIFORMS
Signed
4 Apr 2024
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · PERSONAL PROTECTIVE EQUIPMENT (Industrial Clothing and Equipment)	14bids · 14 electronic	—	—	£1,350,000 – £3,840,000
2 · PERSONAL PROTECTIVE EQUIPMENT (Clinical Clothing and Equipment)	10bids	—	—	£1,350,000 – £1,500,000
3 · CORPORATE WORKWEAR AND UNIFORMS	10bids	—	—	£330,000 – £450,000

Contracting authority & participating public bodies

2 public bodies on the notice

Leeds City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 171459162 Civic Hall, 3rd Floor West, , Leeds, UK, LS1 1URContact name, email, phone

Consortium members and other public bodies

Leeds City Council - PACSContracting authorityRegional or local authorityGeneral public services Leeds, Yorkshire & HumberContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

The High Court of JusticeReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

Arco Limited (Main Account)Framework contractor166911546 PO Box 21, Waverley Street, Hull, UK, HU1 2SJContact email, phone
Arden Winch & Co.LtdFramework contractor1253792 9 Acres Hill Lane, Sheffield, UK, S9 4LRContact email
PWS (Protective Wear Supplies Limited)Framework contractor839 3062 10 Darklake View, Plymouth, UK, PL6 7TLContact email
Protective Wear SuppliesFramework contractorGB-COH: Companies House 10 Darkdale View, Estover, Plymouth, South West, PL6 7TL
SMI Group LtdFramework contractor217124496 Corporate House Kings Road Business Park, Haslemere, UK, GU27 2QHContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.