Official UK procurement notice
Contract for the Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment Lots 1 & 2
Authority: City & County of Swansea (Local council)
What is being bought2 lots · detail below
Published requirement descriptionLot 1 - Introduction
Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment.
Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment.
Lot 2 - Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.
- Recurrence: 36 months
CPV: Catering equipment · Catering services for other enterprises or other institutions · Chest-type freezers · Freezers · Household freezers · Industrial freezers · Kitchen equipment, household and domestic items and catering supplies · Light catering equipment · Refrigerator-freezers · Refrigerators and freezers · School catering services · Upright-type freezers
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen EquipmentAwardedRenewal
Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment.
Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment.
Lot #2Supply, Delivery, & installation of Refrigerators & FreezersAwardedRenewal
Swansea Council has over 100 schools within its catchment area. Also, there are various social services which host commercial catering and refrigeration equipment.
Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Methodology: 40%
- price: 60%
Published award criteria (2)
- Methodology: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 36 months
- First published
- 5 Apr 2024, 15:32 BST
- Last source update
- 20 Nov 2025, 11:03 GMT
- Award evaluation window
- 7 May 2024 – …
- Authority reference
CCS/23/280- FTS notice number
2025/S 000-075545- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04500dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please see tender documents
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: http://etenderwales.bravosolution.co.uk — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: [email protected] — Phone: +44 8003684850 (WA Ref:158338)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗
- Submission deadline
- 7 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 7 May 2024, 12:00 BST
Timeline
7 May 2024 → 20 Nov 2025 · 3 dates- Submission deadline7 May 2024, 12:00 BST
- Bids opened7 May 2024, 12:00 BST
- Notice published337 days ago20 Nov 2025, 11:03 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Nov 2025, 11:03 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment1 award | |||
| RACS LimitedSME | £706,400 † | — | Awarded |
| Lot 2 · Supply, Delivery, & installation of Refrigerators & Freezers1 award | |||
| RACS LimitedSME | £100,000 † | — | Awarded |
Contracts
Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment · RACS LimitedSME
- Signed
- 4 Jul 2024
- Value
- £706,400
- Status
- active
Supply, Delivery, & installation of Refrigerators & Freezers · RACS LimitedSME
- Signed
- 4 Jul 2024
- Value
- £100,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 2 · Supply, Delivery, & installation of Refrigerators & Freezers | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- The City & County of Swansea- Legal, Democratic Services & Business IntelligenceReview contact point
Bidders & participating suppliers
1 commercial party on the notice- RACS LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria