Official UK procurement notice
Supply, Delivery and Installation of Office Furniture
Authority: Scottish Police Authority (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Scottish Police Authority (known as “the Authority”) has a requirement for Supply, Delivery and Installation of Office Furniture and Associated Equipment across its estate throughout Scotland.
The current provision for the Supply, Delivery and Installation of Office Furniture and Associated Equipment is due to expire on 31 March 2027. The Authority therefore requires a suitably experienced and competent Contractor to deliver these services under a single-supplier framework.
The successful Contractor will be responsible for the comprehensive supply, delivery, installation and associated support of office furniture and related products across the Authority’s estate.
The Contractor must be capable of delivering the full scope of services across the entire geographical area of Scotland, including the Highlands, Islands and other remote locations.
The Contractor must maintain sufficient resources, infrastructure, suitably qualified personnel, vehicles and delivery capability to provide a consistent, reliable and responsive service across all required locations throughout the duration of the Framework Agreement.
- Recurrence: The contract duration is three years with the option to extend by a further period of 12 months. A retender is expected to be issued in advance of expiry, approximately nine months prior to the end of the contract term, subject to operational requirements.
CPV: Bookcases · Chairs · Cupboards · Cupboards and bookcases · Desks · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Installation of built-in furniture · Office furniture · Seats, chairs and related products, and associated parts · Tables, cupboards, desk and bookcases
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 2 appointed — full
- Framework period
- 3 yrs 11 mo from 1 Jul 2023
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£6,000,000
- Extensions
- The Contracting Authority may require additional purchases of office furniture and associated services during the Framework period. These may include items not included within the core basket but which fall within the defined scope of the procurement. Any additional purchases will be made in accordance with the framework terms and applicable procurement legislation. · The Authority may, in its sole discretion, elect to extend the Contract Period by a one (1) period of up to twelve (12) months, if required, after the initial 3-year term.
- Variant bids
- not allowed
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical — 40%
- price — 60%
Published award criteria (2)
- Technical — 40
- price — 60
- SuitabilitySPD Question 4A.1 Trade Registers It is a requirement of this tender that if the Tenderer is UK based, they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House, they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question. If the Tenderer is based out-with the UK, they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. SPD Question 4A.2 Authorisation/Membership Registration as a waste carrier with the relevant regulatory authority in the bidder's country of establishment, where the bidder will be required to collect and transport waste arising from the performance of this contract. For bidders established in Scotland, this is the Scottish Environmental Protection Agency (SEPA).
- Economic & financial standingIt is a requirement of this Framework that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, the items indicated below:Minimum: SPD Question 4B5 Insurances Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the i…
- Technical & professional abilityTenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents. The below requirements will be requested during the tender process:Minimum: Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents. The below requirements will be requested during the tender process: 4C.1.2 Services With reference to the nature and det…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points — a 10% discount moves about 6 points. This one is won on the number — sharpen the price before polishing the prose.
- “Supply, Delivery and Installation of Office Furniture” is a framework — the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How Scottish Police Authority runs Tables, cupboards, desk and bookcases (CPV 3912) tenders for its clients — and who usually turns up
Scottish Police Authority procures on behalf of other bodies; its record below covers every client it has tendered for, next to the Scotland market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Tables, cupboards, desk and bookcases (CPV 3912) →
How the contest usually goes
This buyer’s published record next to the market where the work is delivered — contested contracts only, counted per lot
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Scotland.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Scotland.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 96 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid12% / 10%
2–339% / 10%
4–625% / 0%
7+24% / 80%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs — this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors — from published award history, not a bid list
Lot #1CPV 3912Published value£6,000,000
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
A forecast, not a list of bidders.
1 bid3%
2–329%
4–616%
7+52%
i
Where the winning price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A guide, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| — | ||||
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £2.1m23 awards in 36m · last this month | 4 live · £286k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=3 | |
| £2.9m13 awards in 36m · last 1 months ago | 2 live · £294k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=6 | |
| £1.4m1 awards in 36m · last 12 months ago | 1 live · £1.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £478k20 awards in 36m · last 4 months ago | None on file | 32% below n=1 | |
| £59k4 awards in 36m · last 19 months ago | 1 live · £45k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Coverage and what to read with care
- Each figure explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two sides are never blended. A lot’s own market is read at its delivery region where the lot names one; where it names several, or none that can be resolved, the chart falls back to the UK-wide record for the same category and says so under the bar. An empty cell means the source published nothing usable. Long form: Methodology.
- When we call out a difference. A buyer figure is only flagged against the market when the sample is large enough that the gap is unlikely to be chance; at most two callouts appear, always phrased as a comparison with both numbers and the sample size.
- Coverage (re-measured 5 Oct on the live record, 94,497 awarded procedures of the last three years). 51 % publish a bid count and 72 % a delivery region, so the market column reads the authority’s registered region when the notice names none, labelled. Of the 17,687 award-vs-estimate pairs, 34 % sit exactly on the estimate — the buyer published the award at the figure it advertised. n is on every figure; a thin sample is muted, never hidden, and a distribution is not drawn as percentages below ten observations.
- “Match”, text similarity, the expected-bid figure and the distribution drawn beneath it are model outputs, not published facts or win probabilities. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · The contract duration is three years with the option to extend by a further period of 12 months. A retender is expected to be issued in advance of expiry, approximately nine months prior to the end of the contract term, subject to operational requirements.
- First published
- 2 Oct 2026, 16:15 BST
- Last source update
- 2 Oct 2026, 16:15 BST
- Award evaluation window
- 2 Nov 2026, 12:00 GMT — …
- Authority reference
PROC 25-3220- FTS notice number
2026/S 000-093513- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037f43Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
- During the period of the Contract Agreement, the Contractor shall monitor and measure their performance against the Key Performance Indicators (KPIs) detailed below: Quality – Category Weight (30%) Contract Outcome – 40% Continual Improvement/ Innovation – 10% Fit for purpose products/services – 50% Cost – Category Weight (20%) Invoice Accuracy - 50% Cost Reduction Initiatives -50% Service – Category Weight (40%) Communication – 30% Management Information – 25% Complaints – 15% Accuracy - 30% Sustainability – Category Weight (10%) Sustainability (Sustainable Processes) – 50% Community Benefits – 50%
Publisher note: Assessment of Employment Status Tenderers may be asked to declare whether they intend to provide services through a Personal Service Company (PSC). From April 2017, the responsibility to pay employment taxes shifts from the PSC to public sector bodies and the Authority must be aware of any successful tenderer’s detailed employment status. For further information on determining employment status the Government has published guidance on this IR35 Legislation Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime form. Subcontractor Detail Tenderers will be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the SPD. Data Protection Tenderers must be aware of their obligations under the Data Protection Act 2018 and the GDPR as set out in the Contract. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 62752. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: A summary of the expected community benefits has been provided as follows: It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as: - Targeted recruitment and training (providing employment and training opportunities/Apprenticeships) - SME and social enterprise development - Community engagement As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract. (SC Ref:840998)
How to participate & submission route
Official notice Apply via Public Contracts Scotland- Expression of interest (EOI)
- —
- Appointment period ends
- 2 Nov 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 2 Nov 2026, 12:00 GMT
Timeline
5 published dates · Europe/London- Contract starts1 Jul 2023, 00:00 BST
- Notice published6 days ago2 Oct 2026, 16:15 BST
- Admission / appointment period endsin 25 days · period end, not a bid countdown2 Nov 2026, 12:00 GMT
- Bids openedin 25 days2 Nov 2026, 12:00 GMT
- Bids must remain valid untilin 205 days30 Apr 2027, 23:59 BST
Commercial outcome & contract awardsAwards so far
Published awards, contracts and bid statistics — not a forecast2 suppliers are admitted to this framework without individual award values or dates — see the supplier list below.
Contracts
Contract 016625-2023-PROC 21-1181-1
- Signed
- 25 May 2023
- Value
- £2,600,000
- Period
- … — 30 Jun 2026
- Status
- active
PROC 21-1181 Supply, Delivery and Installation of Office Furniture
- Signed
- 24 May 2023
- Value
- £3,900,000
- Period
- 1 Jul 2023 — 30 Nov 2026
- Status
- active
- Change The Scottish Police Authority (known as “the Authority”) requires to increase the current contact value. — Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: At the time of contract award, demand forecasts for furniture supply were based on the known scope of estate works and planned occupancy levels. Subsequent operational requirements have materially changed due to refurbishment works across the estate that were not foreseeable at contract initiation. Following condition assessments and ongoing facilities reviews, additional refurbishment activities have been required to maintain operational standards, safety, and usability of multiple areas within the estate. These works have generated a higher volume of furniture procurement than originally estimated including replacement of end-of-life items and fit-out requirements for newly refurbished spaces. The increased purchasing is therefore demand-driven and directly attributed to unplanned but necessary estates improvements.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Notice history
9 events · 4 releases on Find a Tender · since 12 Jun 2023- Published value published: £6,000,0002 Oct 2026, 16:15 BST
- Status changed to active2 Oct 2026, 16:15 BST
- Procurement method changed2 Oct 2026, 16:15 BST
- Deadline published: 2 Nov 2026, 12:00 GMT2 Oct 2026, 16:15 BST
- Buyer details updated2 Oct 2026, 16:15 BST
- Status changed26 Feb 2026, 11:24 GMT
- Procurement method changed26 Feb 2026, 11:24 GMT
- Status changed to complete12 Jun 2023, 16:40 BST
- Deadline withdrawn12 Jun 2023, 16:40 BST
Routine re-releases (4)
- 2022-11: 1 release · 4 Nov 2022
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Flexiform Business Furniture LtdFramework contractor
- Flexiform LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice; the tender pack is on the portal.