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#h6vhtk-07742a
Published 17 Sept 2026, 11:16 BST
Official UK Procurement Procedure

Supply and Maintenance of Water Coolers

Official notice
Authority:Chesterfield Borough Council(Local Council)
goods
Below threshold - open competition
Below threshold
SME suitable
VCSE suitable
Published estimate
£75,000
≈ £75,009 / year
Submission deadline
8 Oct 2026, 12:00 BST
20d 23h leftTypical competition: 3 bidsThis authority · all categories · 24 months · n=32 bid reports
Lots published
1
Lots published in procedure
Contract duration
1 yr (with extension options)
Starts 26 Oct 2026, 00:00 GMT

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Chesterfield Borough Council: "Supply and Maintenance of Water Coolers". Published status: active. Published value: £75,000. 1 published lot. Recorded submission deadline: 8 Oct 2026, 12:00 BST. Published submission portal: procontract.due-north.com.

Official Requirement Description:

The Supply and Maintenance of Water Coolers for various sites across Chesterfield Borough Council

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot #1
    Lot 1
    active
    Renewal
    Published value£75,000
    The source published no individual title or description for this lot.
    Contract period:
    26 Oct 2026 — 25 Oct 2027 (1 yr)
    Eligibility:
    SME eligible
    VCSE eligible
    Turnover benchmark:
    ~£150,017/yr
    Options / extension:
    The awarded contract will commence on 26/10/2026 and will continue for 12 months. There will be 3 options to extend for a further 12 months subject to a formal review.

Published award criteria & contract terms

From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Evaluation weighting
Price: 200
Published as relative weights, not percentage points.
Published sub-criteria
  • Price — 100
  • Price — 100
Published terms
Contract duration1 yr (with extension options)

Competition analysis · published record, not a forecast of who will bid

How Chesterfield Borough Council buys Cooling towers (CPV 3114) — and who usually turns up

Chesterfield Borough Council’s own published record, next to the East Midlands market for the same work. Frameworks and DPS are kept out: they attract a different number of bids.

1

How the contest usually goes

Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards report one bid by definition and are left out. Empty means nothing was published, not filled in from elsewhere.

This authority

Chesterfield Borough Council

contract notices in 36 months: 1 in division 31 · 51 in all categories (13 direct)

Bids per lot5all categories · 36m · n=27 lots
Single-bid lots4%all categories · 36m · n=27 lots
Award vs estimate2% belowall categories · 36m · n=11 pairs
Deadline → award28dall categories · 36m · n=11 notices
Notice updates0all categories · 24m · n=84 notices
Awarded without competition25%all categories · 36m · n=51 notices
Bids per lot robust · n=27
  • 1 bid 4%
  • 2–3 26%
  • 4–6 33%
  • 7+ 37%

Median 5 · 27 lots on 22 contested notices · all categories.

Winning award vs estimate robust · n=11
  • Below estimate 45%
  • Within ±2% 45%
  • Above estimate 9%

11 lot pairs · all categories.

The market · delivery region

East Midlands · Cooling towers (CPV 3114)

contract notices delivered in East Midlands in 36 months: 1 in CPV 3114 (1 contested) · 118 in division 31 (111 contested)

Bids per lot5division 31 · 36m · n=50 lots
Single-bid lots6%division 31 · 36m · n=50 lots
Award vs estimateat estimatedivision 31 · 36m · n=23 pairs
Deadline → award27ddivision 31 · 36m · n=21 notices
SME bidders63%division 31 · 36m · n=11 lots
Winners based in the region63%division 31 · 36m · n=57 awards
Bids per lot robust · n=50
  • 1 bid 6%
  • 2–3 20%
  • 4–6 42%
  • 7+ 32%

Median 5 · 50 lots on 36 contested notices · division 31.

Winning award vs estimate robust · n=23
  • Below estimate 17%
  • Within ±2% 52%
  • Above estimate 30%

23 lot pairs · division 31.

robust · n=11 Awards in Chesterfield Borough Council (all categories, n=11 pairs) land a median 2% below: on this notice’s £75,000 that is about £73,875. Context for a bid, not a recommended price.

Method and what to read with care
  • Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per notice, every route). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
  • Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
  • Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
  • Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
  • “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.

Procedure terms & legal framework

Procedure methodBelow threshold - open competitionLegal basis
UKPGA · 2023/54
Procurement Act 2023
Procurement categorygoods
Notice statusOpen for tenderProcurement thresholdSub-thresholdRegulatory regimeStandard commercial regime
Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
Recurring procurementNo (One-off requirement)First published17 Sept 2026, 11:16 BSTLast source update17 Sept 2026, 11:16 BST
Classification (CPV)Repair and maintenance services, Water coolers
Delivery area
East Midlands (UKF)
Official Registry OCIDocds-h6vhtk-07742a

How to participate & submission route

Official notice
Submit via ProContract (Due North)
Authorized E-Sourcing Portal
Supplier login required
Online submission allowed
Open official portal workspace ↗
Access & Registration note: Free · short registration with manual review; public opportunity list
Expression of interest (EOI)—Tender submission deadline
8 Oct 2026, 12:00 BST
Clarification deadlineNone published in notice
Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesEnglish (en)
Participation feeFree of charge (Open access)
Detailed Submission Instructions & Authority Contacts
From official release
Enter your bid into the Proactis tender portal by uploading the following documents. • Form A - Completed RFQ Procurement Specific Questionnaire • Form B - Completed Price Schedule • Form C - Completed Form of Contract • Details of the proposed water cooler model(s), including supporting images of the units intended to be supplied procontract.due-north.com/Advert
Timeline
  1. Procedure published
    17 Sept 2026, 11:16 BST
  2. Submission deadline
    8 Oct 2026, 12:00 BST

Commercial outcome and contract awards

Awards (0)No award published
Contracts (0)No contract published
Bid statisticsNo aggregate bid statistics published
Notice history
1 lines · 1 source events
  1. Official notice release published
    17 Sept 2026, 11:16 BST

Contracting authority & participating public bodies

Chesterfield Borough Council

Contracting authority
Local Council
GB-PPON-PNXC-8159-THQW
View buyer profile →

Official Documents & Specifications (1)

Official links; attachments are not copied