Official UK procurement notice
Supply and Installation of Audio-Visual Devices
Authority: GLF SCHOOLS (Education)
What is being bought
Published requirement descriptionSupply and installation of approximately 227 audio-visual devices in several GLF Schools' sites, including the de-installation and disposal of existing devices.
- How the procedure runs: This tender is a two-stage process. The first stage is to invite potential bidders to submit tenders, comprising a written response and a financial offer. Tender documentation is attached to this notice, which will give potential bidders an overview of the procurement project. INTERESTED BIDDERS MUST THEN REQUEST COPIES OF THE TENDER RETURN DOCUMENTS - please refer to the Documents section of this notice. Tender submissions will be evaluated and moderated, and up to the three Most Advantageous Tender responses will be shortlisted and invited to a second stage. At the second stage, bidders will present their solutions to the Trust and answer any clarification questions raised by the Trust. Further evaluation and moderation of the bids will be undertaken by the Trust, which will include obtaining satisfactory references of the shortlisted bidders.
CPV: Audio-visual equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£300,000
- Economic & financial standing
The minimum annual turnover for a bidder shall be £400,000.
Bidders must agree to contract under the terms and conditions provided at Annex B to the Invitation to Tender document.
Bidders must have, or must be prepared to commit to obtain prior commencement of the Contract, the following levels of insurance:
- Product Liability £5 million
- Employer's Liability £5 million
- Public Liability £5 million
- Professional Indemnity cover £1 million
Bidders must be compliant with UK GDPR and the Data Protection Act 2018
All of the individuals carrying out the Contract will be required to be subject to an enhanced DBS (Disclosure and Barring Service) check.
Bidders must provide a Health & Safety Policy compliant with current legislative requirements.
Bidders must have a Carbon Reduction Plan in line with PPN 06/21 (where applicable).
Bidders must have a Modern Slavery Statement (if required by law).
- Technical & professional ability
Bidders must hold the following certifications (or equivalent internal policy documents): ISO 9001 and ISO 14001.
Bidders must employ at least 3 manufacturer-certified engineers (i.e. HikVision, Promethean, SMART etc).
Bidders must have successfully delivered at least 3 similar projects, involving delivery installation and integration of AV devices during the last 3 years, to educational customers.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- TQQ01 - Proposed Solution: 10%
- TQQ02 - Project Implementation: 10%
- TQQ03 - Integration with Classroom Devices: 10%
- TQQ04 - After-Sales Support and Training: 5%
- Price: 55%
- TQQ05 - Social Value and Sustainability: 10%
Published award criteria (6)
- TQQ01 - Proposed Solution: Describe how the proposed AV equipment solution matches the Trust's specification and what quality assurance measures you employ to ensure the AV equipment's durability and performance over time.
- TQQ02 - Project Implementation: Please provide a plan for the installation process, including resources, timeline and measures to minimise disruption to school activities
- TQQ03 - Integration with Classroom Devices: Please explain how you will handle integration of the new AV equipment with our existing classroom devices
- TQQ04 - After-Sales Support and Training: What after-sales support and maintenance services do you offer? What training will you provide to our staff to ensure they can confidently operate and maintain the AV equipment?
- TQQ05 - Social Value and Sustainability: Please describe how your organisation will deliver meaningful social value and contribute to environmental sustainability throughout the delivery of this contract.
- Price
- Economic & financial standing
The minimum annual turnover for a bidder shall be £400,000.
Bidders must agree to contract under the terms and conditions provided at Annex B to the Invitation to Tender document.
Bidders must have, or must be prepared to commit to obtain prior commencement of the Contract, the following levels of insurance:
- Product Liability £5 million
- Employer's Liability £5 million
- Public Liability £5 million
- Professional Indemnity cover £1 million
Bidders must be compliant with UK GDPR and the Data Protection Act 2018
All of the individuals carrying out the Contract will be required to be subject to an enhanced DBS (Disclosure and Barring Service) check.
Bidders must provide a Health & Safety Policy compliant with current legislative requirements.
Bidders must have a Carbon Reduction Plan in line with PPN 06/21 (where applicable).
Bidders must have a Modern Slavery Statement (if required by law).
- Technical & professional ability
Bidders must hold the following certifications (or equivalent internal policy documents): ISO 9001 and ISO 14001.
Bidders must employ at least 3 manufacturer-certified engineers (i.e. HikVision, Promethean, SMART etc).
Bidders must have successfully delivered at least 3 similar projects, involving delivery installation and integration of AV devices during the last 3 years, to educational customers.
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Jan 2026, 17:07 GMT
- Last source update
- 12 May 2026, 09:48 BST
- Award evaluation window
- Submission end – 24 Mar 2026
- Authority reference
GLF-0018- FTS notice number
2026/S 000-002865- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060522Find a Tender
- How it runs
This tender is a two-stage process.
The first stage is to invite potential bidders to submit tenders, comprising a written response and a financial offer. Tender documentation is attached to this notice, which will give potential bidders an overview of the procurement project. INTERESTED BIDDERS MUST THEN REQUEST COPIES OF THE TENDER RETURN DOCUMENTS - please refer to the Documents section of this notice.
Tender submissions will be evaluated and moderated, and up to the three Most Advantageous Tender responses will be shortlisted and invited to a second stage.
At the second stage, bidders will present their solutions to the Trust and answer any clarification questions raised by the Trust. Further evaluation and moderation of the bids will be undertaken by the Trust, which will include obtaining satisfactory references of the shortlisted bidders.
How it was run
Official notice- Submission deadline
- 18 Feb 2026, 17:00 GMT
- Clarification deadline
- 23 Jan 2026, 12:00 GMT
- Electronic submission
- Not allowed
- Accepted languages
- en
Tenders must be submitted by email to [email protected], for the attention of Cath Connolly.
Submissions should be clearly marked in the subject heading of the email as "Response to GLF-0018 Tender"
Timeline
13 Jan 2026 → 25 May 2026 · 8 dates- Tender notice published283 days ago13 Jan 2026, 17:07 GMT
- Clarification questions by273 days ago23 Jan 2026, 12:00 GMT
- Submission deadline247 days ago18 Feb 2026, 17:00 GMT
- Award decision expected by213 days ago24 Mar 2026, 23:59 GMT
- Assessment summaries sent211 days ago27 Mar 2026
- Standstill ends197 days ago9 Apr 2026, 23:59 BST
- Latest notice published164 days ago12 May 2026, 09:48 BST
- Contract starts152 days ago25 May 2026, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 13 Jan 2026- Tender notice published13 Jan 2026, 17:07 GMTUK4
- Contract award notice published27 Mar 2026, 09:57 GMTUK6
- Status changed to complete27 Mar 2026, 09:57 GMT
- Contract signature expected13 Apr 2026, 23:59 BSTscheduled
- Contract details notice published12 May 2026, 09:48 BSTUK7
- Procurement method changed12 May 2026, 09:48 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Elementary Technology1 May 2026 – 31 Aug 2027 | £217,470 | 26 Mar 2026 | Awarded |
Contracts
Contract 1 · Elementary Technology
- Signed
- 12 May 2026
- Value
- £245,850
- Period
- 12 May 2026 – 31 Aug 2027
- Status
- active
No agreed KPIs: The contract is below £5 million including VAT.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders · 12 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ELEMENTARY TECHNOLOGY LTDAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specificationsAccess: Tender Return Documents will be provided to interested bidders by email. These documents comprise: Appendix 1 - Form of Tender Appendix 2 - Schedule of Prices Appendix 3 - Mandatory Questions and References Appendix 4 - Technical Quality Questions Appendix 5 - Conflict of interest declaration Appendix 6 - Confidential information declaration Appendix 7 - Non-Collusion / Non-Canvassing declaration Interested bidders should contact Cath Connolly at [email protected], requesting copies of the Tender Return Documents for GLF-0018.
- Bidding documents and specifications
- Signed contract
- Bidding documents and specifications
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender