Official UK procurement notice
Supply and installation of a Multi-Stream Baling line
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council invites expressions of interest from suitably qualified and experienced suppliers for the supply and installation of a new multi-stream baling line to support planned changes to the Council’s recycling collections model.
CPV: Recycling equipment · Refuse disposal and treatment
The lotProcurement structure
single lot · value publishedLot #1Swindon Borough Council manages waste collections on behalf of the residents of…Published value£1,600,000
Swindon Borough Council manages waste collections on behalf of the residents of Swindon and plans to change its recycling collections model change from the current model - whereby the four main recycling streams are collected separately by multiple vehicles - to a full kerbside sorting system with all streams collected by one vehicle. The new model will include additional streams such as food waste and coffee pods, however it will mix cans and plastics which will require separation prior to processing.
The Council requires the supply and installation of a new multi-stream baling line to support this change, with the new baling line enabling the Council to bale paper/card, and separate cans (steel and aluminium) from plastics (all types) then bale each stream through a single line.
The new baling line will replace the existing metal baler, which the Supplier will be required to decommission prior to the new baling line being installed. Due to future changes expected at Waterside Park, the supplied equipment must be modular and able to be relocated in the future if needed.
The successful supplier will:
- design and supply the new baling line,
- decommission the existing baler, and carry out all remedial/ preparatory works required for installation of the new equipment at the Council's Waterside Park Operation Depot, located at Cheney Manor Industrial Estate, Swindon,
- deliver, install and commission the new equipment in line with the required performance envelopes, and provide user training,
- provide a five-year fully inclusive warranty, including planned and reactive maintenance,
- provide reactive/ responsive call-out and repair service with same-day and next-day provision.
Full details relating to the requirements are provided in the ITT documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team [email protected]
ITT clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 9th August 2023, 12:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
ITT responses are required to be submitted no later than 17th August 2023 15:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
Please note that this project has been advertised on Contracts Finder/ other web portals, however, Supplying the South West Portal, www.supplyingthesouthwest.org.uk ↗ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN681986.
No Tender submissions will be considered without completing the ITT documents in full including attachments and returning them in alignment with the instructions within the ITT documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 50
- Social Value: 10
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Apr 2023, 11:51 BST
- Last source update
- 31 Jul 2023, 16:32 BST
- Award evaluation window
- 17 Aug 2023 – …
- Authority reference
DN681986- FTS notice number
2023/S 000-022233- Accelerated
This is a replacement Invitation to Tender for the previously abandoned procurement exercise for this equipment (reference DN669563). Having conducted market engagement through the publication of a PIN in April 2023 (which included sharing an early draft of the proposed Specification and Procurement procedure) and having openly advertised the previous Invitation to Tender, any party interested in this procurement is expected to have already expressed interest and viewed the previous tender documents, the amendments to which are minor. A shorter the tender period will reduce the lead time until delivery and installation, minimising costs to the Council through interim arrangements.
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03bdb7Find a Tender
- Performance terms
In the procurement documents.
Publisher note: Suppliers interested in participating in this early market engagement exercise are invited to email [email protected] to register their interest. All suppliers that respond will be provided the draft specification that sets out the requirements, technical specifications and location/ building details, plus the proposed evaluation criteria, for the purposes of inviting comment to help us understand the deliverability of our requirements and appetite for the proposed approach. The Council may wish to conduct further engagement following any responses received, to discuss any delivery challenges or risks identified by suppliers. Subject to internal approvals, it is the Council’s intention that the procurement will follow the Open procedure and will follow the timetable included below. Supplier feedback/ comment on this procedure and timeline are also invited. Suppliers interested in taking part in this soft market testing are requested to respond to this PIN by 19/04/2023, with comments to be received by 26/04/2023. PROVISIONAL PROGRAMME/ TIMETABLE: Publish this PIN: 11/04/23 Supplier requests for information received by: 19/04/23 Supplier comments received by: 26/04/2023 Invitation to Tender published: 03/05/23 Supplier Site Visits (provisional date): 11/05/23 Tender Return: 05/06/23 Evaluation: to 14/06/23 Internal Approvals: to late June 2023 Standstill and Award periods: to early August 2023 Enter contract: mid-August 2023 Lead time: approximately 6 months Commissioning: anticipated mid-February 2024 Please note: This is not a call for competition and the procurement remains subject to internal approval. SBC makes no commitment to incorporate any recommendations or suggestions within the final procurement documents, and any information provided is subject to change.
How it was run
Official notice- Submission deadline
- 17 Aug 2023, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 17 Aug 2023, 15:30 BST
Timeline
26 Apr 2023 → 17 Aug 2023 · 4 dates- Next notice expected26 Apr 2023, 00:00 BST
- Notice published31 Jul 2023, 16:32 BST
- Submission deadline17 Aug 2023, 15:00 BST
- Bids opened17 Aug 2023, 15:30 BST
Notice history
7 events · 5 releases on Find a Tender · since 22 May 2023- Status changed to active22 May 2023, 17:02 BST
- Procurement method changed22 May 2023, 17:02 BST
- Deadline published: 26 Jun 2023, 12:00 BST22 May 2023, 17:02 BST
- Deadline moved to 3 Jul 2023, 12:00 BST29 Jun 2023, 12:40 BST+7 days · was 26 Jun 2023, 12:00 BST
- Status changed to unsuccessful31 Jul 2023, 11:02 BST
- Status changed to active31 Jul 2023, 16:32 BST
- Deadline moved to 17 Aug 2023, 15:00 BST31 Jul 2023, 16:32 BST+45 days · was 3 Jul 2023, 12:00 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DateDate · IV2.2 | 26 Jun 2023 | 3 Jul 2023 | +7 d |
| — | Bid openingDate · IV.2.7 | 26 Jun 2023 | 3 Jul 2023 | +7 d |
1 amendment published without a description.
Routine re-releases (5)
- 2023-05: 1 release · 22 May 2023
- 2023-04: 1 release · 11 Apr 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria