Official UK procurement notice
Supply and Distribution of Baby Packs
Authority: Rotherham Metropolitan Borough Council (Local council)
What is being bought
Published requirement descriptionThe Council is seeking a single provider with the capability and capacity to supply and distribute Baby Packs on its behalf.
This scheme involves the procurement of high quality items, the assembly of these items into a standardised baby pack, and the subsequent delivery of the completed packs to new mothers in Rotherham who have indicated to their midwife that they wish to receive one.
The appointed supplier will be required to manage and deliver up to 2,800 baby packs per year, with deliveries made directly to the mother's home address. This figure is based on birth trends over the past five years; however, annual volumes may fluctuate depending on the number of completed midwife registrations received through the scheme.
- Not divided into lots: The requirement may be structured as two separate lots, with Lot 1 covering the purchase of items and Lot 2 covering their distribution. While this approach could be justified on the basis of functional distinction between the two elements. However, from a service perspective ensuring business continuity, a seamless service for expectant mothers and the best use of internal resources to manage providers holistic delivery of an end-to-end service is preferred.
- The authority expects to re-tender this requirement around 31 Mar 2030, 23:59 BST.
CPV: Baby care products · Cargo handling and storage services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,968,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: The full and detailed award criteria is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology.
- Social Value: The full and detailed award criteria is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology.
- Price: The full and detailed award criteria is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 Mar 2030
- First published
- 5 Feb 2026, 11:35 GMT
- Last source update
- 20 Jul 2026, 13:52 BST
- Award evaluation window
- Submission end – 7 Aug 2026
- Authority reference
25-162- FTS notice number
2026/S 000-029875- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0648b4Find a Tender
How it was run
Official notice- Submission deadline
- 27 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity your organisation will need to be registered on the portal. You can register your organisation here: yortender.eu-supply.com/login.asp ↗
All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date.
All correspondence in relation to this opportunity will be carried out via the YORtender portal. Potential providers may raise questions or seek clarification using the 'Messaging' function on YORtender in sufficient time to allow the Council to formulate and distribute a response as per the tender documentation.
When submitting tender responses, please ensure you upload and submit all relevant documents that require submitting. Please note all social value responses need to be uploaded to the Social Value Portal, www.socialvalueportal.com ↗
Timeline
5 Feb 2026 → 3 Dec 2026 · 8 dates- Planning notice published265 days ago5 Feb 2026, 11:35 GMT
- Tender notice published211 days ago31 Mar 2026, 15:38 BST
- Next notice expected195 days ago15 Apr 2026, 23:59 BST
- Submission deadline184 days ago27 Apr 2026, 12:00 BST
- Assessment summaries sent119 days ago1 Jul 2026, 00:00 BST
- Latest notice published100 days ago20 Jul 2026, 13:52 BST
- Award decision expected by81 days ago7 Aug 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 35 days3 Dec 2026
Notice history
9 events · 4 releases on Find a Tender · since 5 Feb 2026- Pipeline notice published5 Feb 2026, 11:35 GMTUK1
- Tender notice published31 Mar 2026, 15:38 BSTUK4
- Status changed to active31 Mar 2026, 15:38 BST
- Procurement method changed31 Mar 2026, 15:38 BST
- Deadline published: 27 Apr 2026, 12:00 BST31 Mar 2026, 15:38 BST
- Contract award notice published1 Jul 2026, 13:56 BSTUK6
- Status changed to complete1 Jul 2026, 13:56 BST
- Contract signature expected13 Jul 2026, 23:59 BSTscheduled
- Contract details notice published20 Jul 2026, 13:52 BSTUK7
Routine re-releases (4)
- 2026-02: 1 release · 5 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FIELD MANAGEMENT IRELAND (NORTHERN IRELAND)3 Dec 2026 – 2 Dec 2030 | £1,968,000 inc. VAT | 1 Jul 2026 | Awarded |
Contracts
Contract 1 · FIELD MANAGEMENT IRELAND (NORTHERN IRELAND)
- Signed
- 20 Jul 2026
- Value
- £1,965,734 inc. VAT
- Period
- 3 Dec 2026 – 2 Dec 2030
- Status
- active
No agreed KPIs: Not Applicable
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- FIELD MANAGEMENT IRELAND (NORTHERN IRELAND)Awarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender