Official UK procurement notice
Supply and Delivery of Vehicle Parts
Authority: Scotland Excel
Re-procurement openSupply and Delivery of Heavy and Municipal Vehicles · bids close
What is being bought7 lots · detail below
Published requirement descriptionThis framework is anticipated to provide councils and other participating bodies with a mechanism to procure a wide range of vehicles parts, covering the varied fleet mix across councils. This incorporates everything from cars and light vehicles up to 44 tonne refuse collection vehicles (RCV) and other specialist vehicles.
CPV: Electrical equipment for engines and vehicles · Electrical machinery, apparatus, equipment and consumables; lighting · Electrical-system repair services · Engines and engine parts · Hoses · Mechanical spare parts except engines and engine parts · Miscellaneous transport equipment and spare parts · Parts and accessories for vehicles and their engines · Parts of other vehicles · Road sweepers · Specialist vehicles · Windscreen replacement services
How this framework works
From the published notice- Places
- up to 25 suppliers · 17 bids on the busiest of 5 lots (0.7 per place) · 27 appointed (full)
Lots and requirements (7)Procurement structure
7 lots · 5 with a published value · same evaluation weights on every lotLot #1Parts for Light and Heavy VehiclesCancelledPublished value£43,500,000
Supply and delivery of Original Equipment Manufacturer(OEM) or 'Matching Quality' light and heavy vehicle spare parts, Auto Electric vehicle spare parts and Consumables used to facilitate the ongoing maintenance and repair of vehicles owned or operated by the contracting authorities who will be permitted to purchase under this proposed Framework Agreement, throughout the Scottish mainland and island locations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #2Parts for Specialist VehiclesCancelledPublished value£3,100,000
Supply and delivery of Specialist Vehicle spare parts to facilitate the ongoing maintenance and repair of vehicles owned or operated by the contracting authorities who will be permitted to purchase under this proposed Framework Agreement throughout the Scottish mainland and island locations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #3Replacement GlassCancelledPublished value£1,100,000
Supply, delivery & fitment of Replacement Glass to facilitate the ongoing maintenance and repair of vehicles owned or operated by the contracting authorities who will be permitted to purchase under this Framework Agreement throughout the Scottish mainland and island locations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #4Hydraulic HosesCancelledPublished value£100,000
Supply and delivery of Hydraulic hoses and related spare parts used to facilitate the ongoing maintenance and vehicles owned or operated by the contracting authorities who will be permitted to purchase under this proposed Framework Agreement throughout the Scottish mainland and island locations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #5Workshop ConsumablesCancelledPublished value£200,000
Supply and delivery of Workshop Consumables to facilitate the ongoing maintenance and repair of vehicles owned or operated by the contracting authorities who will be permitted to purchase under this proposed Framework Agreement throughout the Scottish mainland and island locations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #6ConsumablesPlannedLot estimate not published
This lot is anticipated to provide councils and other participating bodies with a mechanism to procure a wide range of workshop consumables to assist with the maintenance of their varied fleet mix.
It should be noted that the framework lot structure is yet to be confirmed but is still subject to change.
Lot #7Parts for Specialist VehiclesPlannedLot estimate not published
This lot is anticipated to provide councils and other participating bodies with a mechanism to procure a wide range of parts for specialist vehicles, covering their varied fleet mix.
It should be noted that the framework lot structure is yet to be confirmed but is still subject to change.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 25%
- price: 75%
Published award criteria (2)
- Technical: 25
- Price: 75
- Economic & financial standing
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.
- SPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements
- SPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements
Minimum: INSURANCE REQUIREMENTS: It is a requirement of this contract that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: LOTS 1, 2 & 4 EMPLOYERS (COMPULSORY) LIABILITY INSURANCE – … - Technical & professional ability
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply:
-SPD (Scotland) Question 4C.10 – Subcontracting
-SPD (Scotland) Question 4D.1 - Quality Assurance Schemes and Health and Safety Procedures
-SPD (Scotland) Question 4D.2 - Environmental Management Standards
Minimum: SPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contrac…
- Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply and Delivery of Vehicle Parts” is a framework: the contest is a place on its panel, up to 25 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Jul 2024, 16:13 BST
- Last source update
- 11 Mar 2026, 16:33 GMT
- Award evaluation window
- 16 Jun 2025 – …
- Authority reference
0524- FTS notice number
2026/S 000-021987- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048677Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called off thereunder, please refer to the tender documents (details of how to access these are outlined in “Section I.3 Communication” of this Contract Notice).
Scotland Excel may require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract and may require them to assume a specific legal form for the purposes of the appointment to the Framework. For further information relative to the submission of consortia tenders, tenders by groups of economic operators and sub-contracting, please refer to the tender documentation which is available in the relevant PCS-T project for this procurement exercise.
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: This procurement process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015 as currently in force. Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): -The 32 local authorities in Scotland as listed at http://www.scotland-excel.org.uk/home/aboutus/ourmembers.aspx -Scotland Excel associate members as listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx -any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland)Act 2014. -Any Scottish Registered Social Landlords listed on the public register of the Scottish Housing Regulator:http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf as at the date of publication of this notice. -Tayside Contracts -Advanced Procurement for Universities and Colleges & their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies. -Scottish Prison Service (SPS) -Scottish National Health Service Authorities, including any body created pursuant to the National Health Service Scotland Act (1978) -Scottish Government & Scottish Central Government Bodies. The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. (SC Ref:816278)
How it was run
Official notice- Appointment period ends
- 23 Jun 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 16 Jun 2025, 12:00 BST
Timeline
18 Oct 2024 → 11 Mar 2026 · 4 dates- Next notice expected18 Oct 2024, 00:00 BST
- Bids opened16 Jun 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown23 Jun 2025, 12:00 BST
- Notice published225 days ago11 Mar 2026, 16:33 GMT
Notice history
5 events · 4 releases on Find a Tender · since 23 May 2025- Status changed to active23 May 2025, 13:49 BST
- Procurement method changed23 May 2025, 13:49 BST
- Deadline published: 16 Jun 2025, 12:00 BST23 May 2025, 13:49 BST
- Deadline moved to 23 Jun 2025, 12:00 BST23 May 2025, 14:54 BST+7 days · was 16 Jun 2025, 12:00 BST
- Status changed to complete11 Mar 2026, 16:33 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 16 Jun 2025 | 23 Jun 2025 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 16 Jun 2025 | 23 Jun 2025 | +7 d |
Error in original date given.
Routine re-releases (4)
- 2024-07: 1 release · 31 Jul 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Parts for Specialist Vehicles
- Signed
- 18 Nov 2025
- Value
- £3,100,000
- Status
- active
Hydraulic Hoses
- Signed
- 18 Nov 2025
- Value
- £100,000
- Status
- active
Workshop Consumables
- Signed
- 18 Nov 2025
- Value
- £200,000
- Status
- active
Parts for Light and Heavy Vehicles
- Signed
- 18 Nov 2025
- Value
- £43,500,000
- Status
- active
Replacement Glass
- Signed
- 18 Nov 2025
- Value
- £1,100,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Parts for Light and Heavy Vehicles | 16bids · 16 electronic · 16 from abroad | 10 | — | — |
| 2 · Parts for Specialist Vehicles | 9bids · 9 electronic · 9 from abroad | 6 | — | — |
| 3 · Replacement Glass | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 4 · Hydraulic Hoses | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
| 5 · Workshop Consumables | 17bids · 17 electronic · 17 from abroad | 11 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
27 commercial parties on the notice- A M Phillip Trucktech LimitedFramework contractor
- Aebi Schmidt UK LtdFramework contractor
- Arnold Clark Automobiles LtdFramework contractor
- Autoparts Stornoway LtdFramework contractor
- Ciceley Commercials LimitedFramework contractor
- Clarik LtdFramework contractor
- DAF Trucks LtdFramework contractor
- Dennis Eagle LimitedFramework contractor
- Dingbro LtdFramework contractor
- Eastern Western Motor Group LimitedFramework contractor
Show 17 more suppliers
- Econ Engineering LtdFramework contractor
- Farid Hillend Engineering LimitedFramework contractor
- Fleet Factors LtdFramework contractor
- HGV Direct LtdFramework contractor
- Highland Windcsreen Services LimitedFramework contractor
- Highland motor parts ltdFramework contractor
- Hydraquip Hose & Hydraulics LtdFramework contractor
- MOTUS GROUP (UK) LIMITEDFramework contractor
- Masterparts (Bellshill) LtdFramework contractor
- Mitchell Diesel LimitedFramework contractor
- PLANT GLAZING LTDFramework contractor
- Reay Holdings Limited T/A D R Alexander & SonFramework contractor
- Scania (Great Britain) LimitedFramework contractor
- Scarab Sweepers LimitedFramework contractor
- Strathclyde Windscreens LtdFramework contractor
- Volvo Group UK LtdFramework contractor
- Whale Tankers LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.