Official UK procurement notice
Supply and Delivery of Education Materials
Authority: Scotland Excel
What is being bought9 lots · detail below
Published requirement descriptionThis framework will provide Councils and other participating bodies with a mechanism to procure a range of educational materials, including but not limited to, arts and crafts, board, card and paper, exercise books, homework diaries, science equipment and sports equipment.
CPV: Accessories of musical instruments · Art and craft paper · Art supplies · Corrugated paper or paperboard · Diaries or personal organisers · Educational equipment · Educational games · Electrically amplified musical instruments · Exercise books · Field and court sports equipment · Laboratory glassware · Laboratory pipettes and accessories · +10 more
How this framework works
From the published notice- Places
- up to 20 suppliers · 11 bids on the busiest of 8 lots (0.6 per place) · 19 appointed
- Electronic auction
- yes
Lots and requirements (9)Procurement structure
9 lots · all with a published value · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £7,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1General Education MaterialsAwardedceiling above
The products under this lot will include, but not be limited to, supply and delivery of general education materials. For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within
the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Arts and Crafts MaterialsAwardedPublished value£10,500,000
The products under this lot will include, but not be limited to, supply and delivery of arts and crafts materials. For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within
the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Board, Card, Paper and Exercise BooksAwardedceiling above
The products under this lot will include, but not be limited to, supply and delivery of Board, Card, Paper and Exercise Books. For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within
the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #4Bespoke Homework DiariesAwardedPublished value£1,400,000
The products under this lot will include, but not be limited to, supply and delivery of Bespoke Homework Diaries.
For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within
the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #5Early Learning MaterialsAwardedPublished value£24,500,000
The products under this lot will include, but not be limited to, supply and delivery of Early Learning Materials.
For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within
the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #6Additional Support Needs (ASN) ProductsAwardedPublished value£3,500,000
The products under this lot will include, but not be limited to, supply and delivery of Additional Support Needs Equipment. For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within
the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #7Musical Instrumentsceiling above
The products under this lot will include, but not be limited to, supply and delivery of Musical Instruments.
For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within
the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #8Scientific EquipmentAwardedPublished value£5,600,000
The products under this lot will include, but not be limited to, supply and delivery of Scientific Equipment.
For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #9Sports EquipmentAwardedPublished value£3,500,000
The products under this lot will include, but not be limited to, supply and delivery of Sports Equipment. For further information regarding the evaluation of this lot, please refer to the “1220 Evaluation Methodology including IIT” document, available within the relevant ITT on PCS-Tender. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- price: 70%
Published award criteria (2)
- Technical: 30
- Price: 70
- Economic & financial standing
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.
Minimum: INSURANCE REQUIREMENTS: It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL L… - Technical & professional ability
- Subcontracting
- Quality Management Procedures
- Environmental Management Systems or Standards
- Health and Safety Procedures
For full details please see the Procurement Documents. In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and professional ability selection criteria apply separately in relation to each individual lot.
Minimum: SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capa…
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply and Delivery of Education Materials” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Mar 2021, 14:56 GMT
- Last source update
- 10 Nov 2022, 15:58 GMT
- Award evaluation window
- 26 Apr 2021 – …
- Authority reference
1220- FTS notice number
2022/S 000-031881- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029fd4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Framework, and contracts to be called-off there under (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section “I.3) Communication” of this Contract Notice).
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446)(as amended)may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. This tender exercise has commenced after the UK withdrawal from the European Union and it has been conducted and concluded in accordance with the Law, Guidance and procedures in force after the UK withdrawal on 31st December 2020. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit of its members namely 32 local authorities in Scotland, Tayside Contracts, associate members, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less tenderer than the envisaged maximum number to the proposed Framework Agreement. Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the Single Procurement Document (Scotland): - whether the Tenderer intends to subcontract any share of the contract to a third party; - list of the proposed subcontracts as far as it is known at that stage; and - what proportion/percentage of the contract does the Tenderer intend to subcontract. Please note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out immediately above. CONTRACT MANAGEMENT, KPIs & COMMUNITY BENEFIT REQUIREMENTS As per details in the Special Conditions, Suppliers will be required to provide Management Information (MI) & KPIs on a quarterly basis. Community Benefits details will be requested on a 6-monthly basis. (SC Ref:705356)
How it was run
Official notice- Appointment period ends
- 26 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 26 Apr 2021, 12:00 BST
Timeline
26 Apr 2021 → 10 Nov 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown26 Apr 2021, 12:00 BST
- Bids opened26 Apr 2021, 12:00 BST
- Notice published10 Nov 2022, 15:58 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Nov 2022, 15:58 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £7,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
General Education Materials
- Signed
- 20 Aug 2021
- Value
- ceiling above
- Status
- active
Arts and Crafts Materials
- Signed
- 20 Aug 2021
- Value
- £10,500,000
- Status
- active
Board, Card, Paper and Exercise Books
- Signed
- 20 Aug 2021
- Value
- ceiling above
- Status
- active
Bespoke Homework Diaries
- Signed
- 20 Aug 2021
- Value
- £1,400,000
- Status
- active
Early Learning Materials
- Signed
- 20 Aug 2021
- Value
- £24,500,000
- Status
- active
Additional Support Needs (ASN) Products
- Signed
- 20 Aug 2021
- Value
- £3,500,000
- Status
- active
Scientific Equipment
- Signed
- 20 Aug 2021
- Value
- £5,600,000
- Status
- active
Sports Equipment
- Signed
- 20 Aug 2021
- Value
- £3,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Education Materials | 6bids · 6 electronic · 6 from abroad | 1 | — | — |
| 2 · Arts and Crafts Materials | 7bids · 7 electronic · 7 from abroad | 2 | — | — |
| 3 · Board, Card, Paper and Exercise Books | 11bids · 11 electronic · 11 from abroad | 6 | — | — |
| 4 · Bespoke Homework Diaries | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 5 · Early Learning Materials | 8bids · 8 electronic · 8 from abroad | 3 | — | — |
| 6 · Additional Support Needs (ASN) Products | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 8 · Scientific Equipment | 7bids · 7 electronic · 7 from abroad | 5 | — | — |
| 9 · Sports Equipment | 10bids · 10 electronic · 10 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Please refer to VI.4.3 belowReview body
Framework contractors & participating bidders
19 commercial parties on the notice- Bishop Sports and LeisureFramework contractor
- Clyde Paper & PrintFramework contractor
- Cosy Direct LtdFramework contractor
- ESPOFramework contractor
- Findel Education LtdFramework contractor
- Foams 4 sports LtdFramework contractor
- Grosvenor House Papers LtdFramework contractor
- Hamelin Brands LtdFramework contractor
- Inc Dot Com LimitedFramework contractor
- Inivos LtdFramework contractor
Show 9 more suppliers
- KCSFramework contractor
- MUDDY FACESFramework contractor
- Newitt & Co LtdFramework contractor
- RM ResourcesFramework contractor
- Scientific & Chemical Supplies LtdFramework contractor
- Seawhite of Brighton LtdFramework contractor
- W.Enterprises (Abdn) LtdFramework contractor
- WF Education Group LimitedFramework contractor
- Yorkshire Purchasing OrganisationFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.