Official UK procurement notice
SU69(26) Preliminary Market Engagement Notice for Laboratory & Hazardous Substance Management System
Authority: Swansea Bay University Health Board (Education)
What is being bought
Published requirement descriptionThis Preliminary Market Engagement Notice is to confirm that a Request For Information (RFI) for a Laboratory & Hazardous Substance Management System was advertised on sell2wales (reference 162103) and FTS (20260225-000001) with OJEU reference 2026-162103 on 25th February 2026. Due to the lack of submissions by the 18th March 2026 deadline, direct engagement with 14 suppliers was undertaken from 25th March, using the same RFI documents, which resulted in 5 responses. The received information is currently being used to review and revise tender documents with the intention to advertise an above threshold Open Tender for a Laboratory & Hazardous Substance Management System later in May 2026.
CPV: IT services: consulting, software development, Internet and support · Inventory management software development services · Inventory management software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Swansea University buys Programming services of packaged software products (CPV 7221), and who usually turns up
Swansea University’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Programming services of packaged software products (CPV 7221) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Wales (Cymru).
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How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 66 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid16% / 0%
2–326% / 80%
4–626% / 20%
7+32% / 0%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate31% / 47%
Within ±2%69% / 33%
Above estimate0% / 19%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7221Published estimate£300k
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 55 past lots.
A forecast, not a list of bidders.
1 bid15%
2–342%
4–620%
7+24%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Feb 2026, 16:57 GMT
- Last source update
- 12 May 2026, 14:09 BST
- Authority reference
SU69(26)- FTS notice number
2026/S 000-043493- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065c94Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
25 Feb 2026 → 1 Oct 2026 · 5 dates- Planning notice published239 days ago25 Feb 2026, 16:57 GMT
- Market engagement190 days ago · met15 Apr 2026, 23:59 BST
A Request For Information (RFI) for a Laboratory & Hazardous Substance Management System was advertised on sell2wales (reference 162103) and FTS (20260225-000001) with OJEU reference 2026-162103 on 25th February 2026. Due to the lack of submissions by the 18th March 2026 deadline, direct engagement with 14 suppliers was undertaken from 25th March 2026, using the same RFI documents, which resulted in 5 responses by the 13th April 2026 deadline.
- Latest notice published163 days ago12 May 2026, 14:09 BST
- Tender notice expected146 days ago29 May 2026, 23:59 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
Notice history
4 events · 3 releases on Find a Tender · since 25 Feb 2026- Preliminary market engagement notice published25 Feb 2026, 16:57 GMTUK2
- Preliminary market engagement notice published18 Mar 2026, 12:06 GMTUK2
- Preliminary market engagement notice published12 May 2026, 14:09 BSTUK2
- Published value updated to £300,00012 May 2026, 14:09 BSTwas £240,000
Published amendments (1)
Extension granted until 09:00 hours on 19th March 2026 to allow for further interest
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender