Official UK procurement notice
Student Placement Management System - Professional Placements
Authority: LEEDS TRINITY UNIVERSITY (Education)
What is being bought
Published requirement descriptionUndertaking professional placements is a key feature of the degree and university experience for students at Leeds Trinity University (LTU) and we are seeking to implement a placement management system that will support the management of the wide variety of professional placement models we provide.
This procurement seeks to appoint a partner to deliver an already established, student placement management system that enhances the work of the Professional Placements Team at LTU but also has functionality to enhance the work of placements teams based within our Academic Partners.
The procurement seeks to:
- Deliver an intelligent placement management system that offers the most efficient and effective management of professional placements for students on a wide variety of study programmes and placement models.
- Deliver a placement management system that integrates with key systems, including Active Directory, SITS and Target Connect.
- Deliver a placement management system that can accommodate users from identified LTU Academic Partner organisations and only allows users to access data related to their own organisation.
- Provide detailed training to LTU staff, ensuring they are well-prepared to train colleagues at Academic Partner organisations
Read the full description (1,462 more characters)
- Deliver a placement management system that enables appropriate LTU staff to access the data for all its Academic Partner organisations.
- Deliver a placement management system that has the flexibility to scale up and down to accommodate changes in student numbers.
- Deliver a GDPR compliant solution that also meets the Web Content accessibility Guidelines 2.2 A and AA requirements and is therefore compliant with the Public Sector Bodies (Websites and Mobile Applications) (No.2) Accessibility Regulations 2018.
Instructions and accessing the tender documents:
The procurement will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded:
https://neupc.delta-esourcing.com/members/leeds-trinity-university/
Accessing an Opportunity via the university's e-tendering website:
Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be presented with a list of all
opportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity.
Project:ITS115LTU Student Placement Management System - Professional Placements
Access Code: BA4356675V
The contract will be in place for an initial term of 3 years. Following this the University reserves the right to extend the contract for up to 2 periods of 12 months.
- The authority expects to re-tender this requirement around 1 Mar 2028, 23:59 GMT.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£250,000
- Value
- £250,000 exc. VAT · £250,000 inc. VAT
- Extensions
- The University reserves the right to purchase additional related modules of the system which may cover other placement areas, where it is considered beneficial to have a single system. · The University reserves the right to extend the contract by up to 2 additional periods of 12 months, subject to ongoing requirement and supplier performance.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality — 10%
- Functional Requirements — 40%
- Price — 50%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Mar 2028
- First published
- 21 Aug 2025, 12:47 BST
- Last source update
- 21 Aug 2025, 12:47 BST
- Award evaluation window
- Submission end — 15 Jul 2025, 23:59 BST
- Authority reference
ITS115LTU- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f776Find a Tender
How it was run
Official notice- Submission deadline
- 15 Apr 2025, 12:00 BST
- Clarification deadline
- 8 Apr 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Instructions and accessing the tender documents: The procurement will will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded: https://neupc.delta-esourcing.com/members/leeds-trinity-university/ Accessing an Opportunity via the university's e-tendering website: Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be more…
presented with a list of all opportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity. Project:ITS115LTU Student Placement Management System - Professional Placements Access Code: BA4356675VTimeline
6 published dates · Europe/London- Tender notice published21 Mar 2025, 14:13 GMT
- Clarification questions by8 Apr 2025, 17:00 BST
- Submission deadline15 Apr 2025, 12:00 BST
- Award decision expected by15 Jul 2025, 23:59 BST
- Contract starts1 Aug 2025, 00:00 BST
- Latest notice published21 Aug 2025, 12:47 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 14 Aug 2025 | Cancelled |
Notice history
7 events · 2 releases on Find a Tender · since 21 Mar 2025- Procurement termination notice published21 Aug 2025, 12:47 BSTUK12
- Published value updated21 Aug 2025, 12:47 BST
- Status changed to complete21 Aug 2025, 12:47 BST
- Procurement method changed21 Aug 2025, 12:47 BST
- Deadline withdrawn21 Aug 2025, 12:47 BST
- Buyer details updated21 Aug 2025, 12:47 BST
- Tender notice published21 Mar 2025, 14:13 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specifications
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender