Official UK procurement notice
Student Accommodation - Deep Cleans (Summer period)
Authority: Edinburgh Napier University (Education)
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM75)
Published estimate£150,000exc. VAT
Submissions closed 1 Mar 2023awarded 27 Apr 2023
Awarded to Flexi Clean Group Ltd, Perfect Clean Edinburgh Ltd
What is being bought
Published requirement descriptionDeep Clean of Student Accommodation sites (three sites in total). Cleans will be split across an initial period and a final period, taking place over Summer 2023
CPV: Accommodation, building and window cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The Authority is seeking two Contractor(s)’s for Deep Cleaning Services (Initial Clean…AwardedRenewal
The Authority is seeking two Contractor(s)’s for Deep Cleaning Services (Initial Clean and Final Clean) to take place in the Summer Period at the Authority’s Student Accommodation sites.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (11)
- Service Delivery– Methodology: 8%
- Service Delivery– Key Personnel: 8%
- Service Delivery – Quality Assurance: 7%
- Service Delivery – Continuous Improvement: 5%
- Service Delivery – Health & Safety: 5%
- Service Delivery - Operation and Management of the Contract: 5%
- Service Delivery- Business Continuity: 6%
- price: 40%
- Sustainable Procurement – Environmental: 6%
- Sustainable Procurement – Fair Work Practices: 5%
- Sustainable Procurement – Modern Slavery Act: 5%
Published award criteria (11)
- Service Delivery– Methodology: 8
- Service Delivery– Key Personnel: 8
- Service Delivery – Quality Assurance: 7
- Service Delivery – Continuous Improvement: 5
- Service Delivery – Health & Safety: 5
- Service Delivery - Operation and Management of the Contract: 5
- Service Delivery- Business Continuity: 6
- Sustainable Procurement – Environmental: 6
- Sustainable Procurement – Fair Work Practices: 5
- Sustainable Procurement – Modern Slavery Act: 5
- Price: 40
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Jan 2023, 12:51 GMT
- Last source update
- 15 Jun 2023, 15:18 BST
- Award evaluation window
- 1 Mar 2023 – …
- Authority reference
ENU-2223-0057-00- FTS notice number
2023/S 000-017062- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a111Find a Tender
Publisher note: (SC Ref:735689)
How it was run
Official noticeRun through: Public Contracts Scotland · Who buys & how to bid on PCS
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
- Submission deadline
- 1 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 1 Mar 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release
Timeline
1 Mar 2023 → 15 Jun 2023 · 3 dates- Submission deadline1 Mar 2023, 12:00 GMT
- Bids opened1 Mar 2023, 12:00 GMT
- Notice published15 Jun 2023, 15:18 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Jun 2023, 15:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £240,0001 contract exc. VAT
Bids received 75 from SMEs
Contracts signed 1latest 27 Apr 2023
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Flexi Clean Group LtdSME, Perfect Clean Edinburgh LtdSMEjoint award | £240,000 † | — | Awarded |
Contracts
Contract 017062-2023-1 · Flexi Clean Group LtdSME, Perfect Clean Edinburgh LtdSME
- Signed
- 27 Apr 2023
- Value
- £240,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 7 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Flexi Clean GroupAwarded supplier
- Perfect Clean Edinburgh LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria