Official UK procurement notice
Street Lighting Assets Structural Testing 2025-2031
Authority: Conwy County Borough Council (Local council)
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50)Architecture & Engineering (71) Delivery: Wales (UKL13)
Published estimate£350,400≈ £88k / year · £438,000 inc. VAT46.8% above published estimate
Submissions closed 19 Jun 2025awarded 29 Aug 2025
Award (standstill) to Southern Asset Management Limited
Contract term 4 yrsends 23 Jul 2029 · up to 23 Jul 2031 with extensions · starts 24 Jul 2025
What is being bought
Published requirement descriptionContract Award Notice for the appointment of the Supplier to provide Street Lighting Assets Structural Testing within the Conwy County area. The term of the contract period will be for 4 years with an option to extend 2 years.
- The authority expects to re-tender this requirement around 1 Jan 2031, 23:59 GMT.
- No preliminary market engagement: Conwy County Borough Council has not undertaken any preliminary engagement with market suppliers. This is due to officers already having a good understanding of the market and the project requirements.
CPV: Architectural, construction, engineering and inspection services · Electrical machinery, apparatus, equipment and consumables; lighting · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£350,400
31000000 Electrical machinery, apparatus, equipment and consumables; lighting50000000 Repair and maintenance services71000000 Architectural, construction, engineering and inspection services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Please see the tender pack for full details.
- Technical & professional ability
- The organisation must be registered to the Highway Electrical Registration Scheme (HERS)
- All employees working on the Conwy County Borough Council network must hold a valid Electrotechnical Certification Scheme (ECS) card.
- All employees must hold a valid training certificate for NRSWA Signing, Lighting and Guarding.
- All employees must be must hold valid certification for G39-Working in the vicinity of DNO/IDNO equipment.
Please refer to the tender documents for full details.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price
- Quality
Conditions of participation2
- Economic & financial standing
Please see the tender pack for full details.
- Technical & professional ability
- The organisation must be registered to the Highway Electrical Registration Scheme (HERS)
- All employees working on the Conwy County Borough Council network must hold a valid Electrotechnical Certification Scheme (ECS) card.
- All employees must hold a valid training certificate for NRSWA Signing, Lighting and Guarding.
- All employees must be must hold valid certification for G39-Working in the vicinity of DNO/IDNO equipment.
Please refer to the tender documents for full details.
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jan 2031
- First published
- 21 May 2025, 10:52 BST
- Last source update
- 2 Sept 2025, 13:11 BST
- Award evaluation window
- Submission end – 23 Jun 2025
- Authority reference
CCBC/SLAST25-31- FTS notice number
2025/S 000-023666- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051a0cFind a Tender
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 19 Jun 2025, 16:00 BST
- Clarification deadline
- 10 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
Timeline
21 May 2025 → 11 Sept 2025 · 8 dates- Tender notice published21 May 2025, 10:52 BST
- Clarification questions by10 Jun 2025, 12:00 BST
- Submission deadline19 Jun 2025, 16:00 BST
- Award decision expected by23 Jun 2025, 23:59 BST
- Contract starts24 Jul 2025, 00:00 BST
- Assessment summaries sent1 Sept 2025, 00:00 BST
- Latest notice published2 Sept 2025, 13:11 BST
- Standstill ends11 Sept 2025, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 21 May 2025- Tender notice published21 May 2025, 10:52 BSTUK4
- Contract award notice published2 Sept 2025, 13:11 BSTUK6
- Status changed to complete2 Sept 2025, 13:11 BST
- Contract signature expected15 Sept 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £514,3501 award exc. VAT
Bids received 5
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Southern Asset Management LimitedSME16 Sept 2025 – 15 Sept 2029 · up to 15 Sept 2031Extensions: Optional two year extension. | £514,350 | 29 Aug 2025standstill to 11 Sept 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Southern Asset Management LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender pack
- Bidding documents and specifications Bilingual advert
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender