Official UK procurement notice
Star Academies Building Cleaning Services
Authority: Star Academies (Education)
What is being bought2 lots · detail below
Published requirement descriptionThe Trust (Star) is looking to appoint a single Supplier for each Lot, or a single supplier covering both Lots, for the supply of building cleaning services. The Lots are detailed below and Suppliers are invited to bid for one or both lots.
Lot 1 - Small Heath Leadership Academy (SHLA)
Lot 2 - Star King Solomon Academy (SKS)
Star’s objective is to create a clean and professional learning environment to support our pupils’ education provision through both day-to-day cleaning, and deep cleaning provision throughout school holidays.
The supplier/s selected will be able to provide building cleaning services (excluding external window cleaning) as detailed in Schedule 1 - Specification of the Tender Document Ref: STAR/2025/CLEAN, for a maximum of 4 years (an initial 2 years plus a potential two 12-month extensions). Whilst the tender will be used as a basis for future works and pricing, the Trust are looking to engage supplier/s who will work collaboratively and tailor their approach, so that they are able to meet the specific needs of the Trust. More detailed specification requirements are outlined in Schedule 1 - Specification.
Currently this provision is managed by an outsourced provider for each Lot.
CPV: Accommodation, building and window cleaning services · Building-cleaning services · Cleaning and sanitation services · Cleaning services · Office cleaning services · Office, school and office equipment cleaning services · School cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,142,000 together)Lot #1Small Heath Leadership Academy (SHLA)AwardedRenewalPublished value£582,000
Secondary School - Muntz Street, Small Heath, Birmingham, B10 9RX
Expected pupil number for September 2025 - 1200
Estimated site size currently in use - 8700sqm
Lot #2Star King Solomon Academy (SKS)RenewalPublished value£560,000
Primary and Secondary School - Lord Street, Birmingham, B7 4AA
Expected pupil number for September 2025 - 398
Estimated site size currently in use - 8378sqm
Estimated site size following future development - 10589sqm
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 May 2025, 12:41 BST
- Last source update
- 18 Aug 2025, 09:42 BST
- Award evaluation window
- Submission end – 11 Jun 2025
- Authority reference
STAR/2025/CLEAN- FTS notice number
2025/S 000-018398- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-050b54Find a Tender
How it was run
Official notice- Submission deadline
- 27 May 2025, 13:00 BST
- Clarification deadline
- 20 May 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Electronic Tender Returns (Submission of Tender) via In-Tend Education e-Tendering In-Tend Portal - www.in-tendhost.co.uk/educationportal/aspx… ↗
Timeline
1 May 2025 → 1 Sept 2025 · 8 dates- Tender notice published1 May 2025, 12:41 BST
- Clarification questions by20 May 2025, 13:00 BST
- Submission deadline27 May 2025, 13:00 BST
- Award decision expected by11 Jun 2025, 00:59 BST
- Assessment summaries sent19 Jun 2025
- Standstill ends30 Jun 2025, 23:59 BST
- Latest notice published18 Aug 2025, 09:42 BST
- Contract starts1 Sept 2025
Notice history
5 events · 3 releases on Find a Tender · since 1 May 2025- Tender notice published1 May 2025, 12:41 BSTUK4
- Contract award notice published19 Jun 2025, 16:23 BSTUK6
- Status changed to complete19 Jun 2025, 16:23 BST
- Contract signature expected4 Jul 2025, 00:59 BSTscheduled
- Contract details notice published18 Aug 2025, 09:42 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Small Heath Leadership Academy (SHLA)1 award | |||
| AEFM LtdSME1 Sept 2025 – 1 Sept 2027 · up to 1 Sept 2029Extensions: Initial 2 years plus a possible two 12-month extensions. | £1,860,166 | 19 Jun 2025 | Awarded |
Contracts
Star Academies Building Cleaning Services · AEFM LtdSME
- Signed
- 3 Jul 2025
- Value
- £1,860,166
- Period
- 1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2029 with extensions
- Status
- active
- Extensions
- Initial 2 years plus a possible two 12-month extensions.
1 agreed KPI: Output Measurements (KPIs)
- Output Measurements (KPIs), 9 Output Measurements (KPIs) are contracted as detailed in the Tender Documentation associated with the UK4: Tender Notice, Notice Reference: 2025/S 000-018398 and will be continually reviewed every 3 months (90 days) with monthly, 3 monthly and 6 monthly reports issued. This contract is below £5 million.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Small Heath Leadership Academy (SHLA) | 1final-stage tenders · 6 at stage one | 0 | 0 | — |
Who bid
- wonAEFM Limited · South East England · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AEFM LimitedAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender Document Ref: STAR/2025/CLEAN
- Bidding documents and specifications Draft Contract - STAR/2025/CLEAN
- Bidding documents and specifications Schedule 3 - Pricing Schedule
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender