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Find a TenderAwardedContract details notice
Published 13 Oct 2025, 15:43 BST

Official UK procurement notice

Cleaning Tender - Sussex Schools - Contract Award

Official notice

Procurement agent: Educo·On behalf of: Sussex Schools (from the title)

2 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 1 lot to bid
Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ2)
Published estimate£1,564,085envelope for 2 lots · £1,876,902 inc. VAT
Submissions closed 5 Dec 2025awarded 2 Feb 2026
Awarded to Green Fox2 awards
Contract term 3 yrsends 27 Mar 2029 · starts 28 Mar 2026

What is being bought2 lots · detail below

Published requirement description

term time cleaning services for primary and secondary schools with additional cleaning to be carried out during school holidays for deep

cleans

  • How the procedure runs: two stage process of evaluations from bidders resulting in presentations to client to select preferred bidder

CPV: School cleaning services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,564,085 together) · a supplier may bid for at most 1 of them · same evaluation weights on every lot
Lot #1Durrington Multi Academy TrustAwarded 3 yrsSMEPublished value£1,111,085

1 Secondary School and 3 Primary schools for year 1 with 4th primary joining from yr 2 onwards.

Contract period: 28 Mar 2026 – 27 Mar 2029 (3 yrs)Value: £1,111,085 exc. VAT · £1,333,302 inc. VAT
Delivery: South EastEligibility: SME eligible
90919300 School cleaning services
Lot #2St Andrews CE SchoolAwarded 3 yrsSMEPublished value£453,000

term time cleaning services with additional weeks cleaning required for deep cleans

Contract period: 28 Mar 2026 – 27 Mar 2029 (3 yrs)Value: £453,000 exc. VAT · £543,600 inc. VAT
Delivery: South EastEligibility: SME eligible
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 100%
Published sub-criteria (2)
  • financial: 20%
  • operational: 80%
Published award criteria (2)
  • financial: provide detail of organisation of financial performance with Section 5 of SQ
  • operational: provide response to technical questions Section 9 of SQ
Lot distribution rule: The Trust and The School may select the same provider based on financial and operational suitability.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Oct 2025, 15:43 BST
Last source update
3 Jun 2026, 11:18 BST
Award evaluation window
Submission end – 20 Feb 2026
FTS notice number
2025/S 000-072232
Latest notice
Contract details notice (UK7)
Classification (CPV)
School cleaning services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-05ae7c Find a Tender
How it runs

two stage process of evaluations from bidders resulting in presentations to client to select preferred bidder

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
5 Dec 2025, 10:00 GMT
Clarification deadline
28 Nov 2025, 10:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

13 Oct 2025 → 3 Jun 2026 · 11 dates
  1. Planning notice published368 days ago
    13 Oct 2025, 15:43 BST
  2. Market engagement343 days ago
    7 Nov 2025, 23:59 GMT

    This UK2 notice (Stage 1) will require interested Contractors to upload any supporting documents outlined within the Selection Questionnaire by the engagement deadline.

  3. Tender notice published341 days ago
    10 Nov 2025, 07:37 GMT
  4. Clarification questions by323 days ago
    28 Nov 2025, 10:00 GMT
  5. Next notice expected319 days ago
    1 Dec 2025, 23:59 GMT
  6. Submission deadline316 days ago
    5 Dec 2025, 10:00 GMT
  7. Assessment summaries sent253 days ago
    6 Feb 2026
  8. Standstill ends240 days ago
    18 Feb 2026, 23:59 GMT
  9. Award decision expected by238 days ago
    20 Feb 2026, 23:59 GMT
  10. Contract starts203 days ago
    28 Mar 2026
  11. Latest notice published136 days ago
    3 Jun 2026, 11:18 BST

Notice history

9 events · 4 releases on Find a Tender · since 13 Oct 2025
  1. Preliminary market engagement notice published
    13 Oct 2025, 15:43 BST
    UK2
  2. Tender notice published
    10 Nov 2025, 07:37 GMT
    UK4
  3. Status changed to active
    10 Nov 2025, 07:37 GMT
  4. Procurement method changed
    10 Nov 2025, 07:37 GMT
  5. Deadline published: 5 Dec 2025, 10:00 GMT
    10 Nov 2025, 07:37 GMT
  6. Contract award notice published
    9 Feb 2026, 17:06 GMT
    UK6
  7. Status changed to complete
    9 Feb 2026, 17:06 GMT
  8. Contract signature expected
    19 Feb 2026, 23:59 GMT
    scheduled
  9. Contract details notice published
    3 Jun 2026, 11:18 BST
    UK7
Routine re-releases (4)
  • 2025-10: 1 release · 13 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £1,813,2932 awards exc. VAT
Bids received 8
Contracts signed 2latest 16 Mar 2026
Awarded toValueDateStatus
Lot 1 · Durrington Multi Academy Trust1 award
Green FoxSMEDMAT - Cleaning Contract28 Mar 2026 – 31 Mar 2029£1,273,0622 Feb 2026Awarded
Lot 2 · St Andrews CE School1 award
Green FoxSMESt Andrew's Cleaning 28 Mar 2026 – 31 Mar 2029£540,2312 Feb 2026Awarded

Contracts

  • DMAT Schools Cleaning Contract · Green FoxSME

    Signed
    16 Mar 2026
    Value
    £1,273,062
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    one year, plus one year pursuant to completion of contract term and attainment of kpi's
    3 agreed KPIs: 1 · 2 · 3
    • 1
    • 2
    • 3

  • St Andrew's School Cleaning Contract · Green FoxSME

    Signed
    11 Mar 2026
    Value
    £540,231
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    one year plus one year pursuant to satisfactory completion of contract term and attainment of agreed kpi's
    3 agreed KPIs: 1 · 2 · 3
    • 1
    • 2
    • 3

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Durrington Multi Academy Trust4final-stage tenders00—
2 · St Andrews CE School4final-stage tenders00—

Contracting authority & participating public bodies

2 public bodies on the notice

Educo

Procurement agentPublic undertaking GB-PPON: PPVP-3991-WRNY West Walk Building , Leicester, East Midlands, LE1 7LTContact name, email, phone

Clients of the procurement agent

  • Sussex SchoolsBeneficiary authoritynamed in the title

Bidders & participating suppliers

1 commercial party on the notice
  • Green FoxAwarded supplierGB-PPON: PQBW-6944-WVHG 246 London Road, Waterlooville, South East, PO7 7HGContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure