Official UK procurement notice
Specialist Cleaning & Decontamination Services
Authority: Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire (Police & fire)
What is being bought4 lots · detail below
Published requirement descriptionThe Police and Crime Commissioner for Cheshire (PCC) is inviting Contractors on a Lot basis to provide Specialist Cleaning & Decontamination Services to the North West Police Region.
Contractors should be able to undertake specialised cleaning, decontamination (including disinfestation if required) and vaporisation/fogging (infection) control of cells and vehicles services across the region with a response time and arrival on site of under 4 hours on a 24 x 7 hour basis 365/366 days per year,with no exceptions.
The Police and Crime Commissioner for Cheshire (PCC) on behalf of Cheshire Constabulary (CC) intends to establish a Framework Agreement with each participating Force entering into their individual call-off contracts. Currently there is commitment from Cheshire Constabulary, Greater Manchester Police, Merseyside Police and North Wales Police with the potential for Lancashire Constabulary and Cumbria Constabulary joining at a later stage.
CPV: Cleaning and sanitation services
How this framework works
From the published notice- Places
- up to 1 suppliers · 4 bids on the busiest of 2 lots (4.0 per place) · 1 appointed (full)
Lots and requirements (4)Procurement structure
4 lots · 2 with a published value · win at most 2 of them · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £450,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Specialist Cleaning & Decontamination Services for Cheshire, Greater Manchester & Merseyside ForcesRenewalceiling above
The Police and Crime Commissioner for Cheshire (PCC) is inviting Contractors on a Lot basis to provide Specialist Cleaning & Decontamination Services to the North West Police Region (excluding any of the Forces sites subject to Facilities Management under a PFI Contract).
The North West Police Region require the Services of a Contractor(s) who can undertake specialised cleaning, decontamination (including disinfestation if required) and vaporisation/fogging (infection) control of cells and vehicles services across the region with a response time and arrival on site of under 4 hours on a 24 x 7 hour basis 365/366 days per year,with no exceptions.
The Police and Crime Commissioner for Cheshire (PCC) on behalf of Cheshire Constabulary (CC) intends to establish a Framework Agreement with each participating Force entering into their individual call-off contracts. Each Force will be responsible for raising their own Purchase Orders and payment of invoices.
Currently there is commitment from Cheshire Constabulary, Greater Manchester Police, Merseyside Police and North Wales Police with the potential for Lancashire Constabulary and Cumbria Constabulary joining at a later stage.
In this instance Cheshire Constabulary will act as the lead authority on behalf of the region and will manage the process throughout. The successful Tenderer will be required to provide services to each force as detailed in this document.
The ITT is in the form of an Online Questionnaire where Tenderers must complete both the Quality & Price criterions. The ITT contains 2 Lots for which they may submit a tender response for those Lots they consider they are able to provide the Services.
The Framework Agreement is for 4yrs. The proposed duration of the call off contracts will be from July 1st 2021 to June 30th 2024 with the option to extend for a further one [1] period of twelve [12] months. Additional information: The estimated value shown indicates the spend for the maximum duration for all Cheshire, Greater Manchester and Merseyside Police Forces (excluding North Wales Police (covered under Lot 2)
Lot #2Specialist Cleaning & Decontamination Services for North Wales ForceRenewalceiling above
The Police and Crime Commissioner for Cheshire (PCC) is inviting Contractors on a Lot basis to provide Specialist Cleaning & Decontamination Services to the North West Police Region (excluding any of the Forces sites subject to Facilities Management under a PFI Contract).
The North West Police Region require the Services of a Contractor(s) who can undertake specialised cleaning, decontamination (including disinfestation if required) and vaporisation/fogging (infection) control of cells and vehicles services across the region with a response time and arrival on site of under 4 hours on a 24 x 7 hour basis 365/366 days per year, with no exceptions.
The Police and Crime Commissioner for Cheshire (PCC) on behalf of Cheshire Constabulary (CC) intends to establish a Framework Agreement with each participating Force entering into their individual call-off contracts. Each Force will be responsible for raising their own Purchase Orders and payment of invoices.
Currently there is commitment from Cheshire Constabulary, Greater Manchester Police, Merseyside Police and North Wales Police with the potential for Lancashire Constabulary and Cumbria Constabulary joining at a later stage.
In this instance Cheshire Constabulary will act as the lead authority on behalf of the region and will manage the process throughout. The successful Tenderer will be required to provide services to each force as detailed in this document.
The ITT is in the form of an Online Questionnaire where Tenderers must complete both the Quality & Price criterions. The ITT contains 2 Lots for which they may submit a tender response for those Lots they consider they are able to provide the Services.
The Framework Agreement is for 4yrs. The proposed duration of the call off contracts will be from July 1st 2021 to June 30th 2024 with the option to extend for a further one [1] period of twelve [12] months. Additional information: The estimated value shown indicates the overall spend for the maximum duration for North Wales Police over the 4yr term.
Lot #3Specialist Cleaning & Decontamination Services for Cheshire, Greater Manchester & Merseyside ForcesAwardedLot estimate not published
The Police and Crime Commissioner for Cheshire (PCC) is inviting Contractors on a Lot basis to provide Specialist Cleaning & Decontamination Services to the North West Police Region (excluding any of the Forces sites subject to Facilities Management under a PFI Contract).
The North West Police Region require the Services of a Contractor(s) who can undertake specialised cleaning, decontamination (including disinfestation if required) and vaporisation/fogging (infection) control of cells and vehicles services across the region with a response time and arrival on site of under 4 hours on a 24 x 7 hour basis 365/366 days per year,with no exceptions.
The Police and Crime Commissioner for Cheshire (PCC) on behalf of Cheshire Constabulary (CC) intends to establish a Framework Agreement with each participating Force entering into their individual call-off contracts. Each Force will be responsible for raising their own Purchase Orders and payment of invoices.
Currently there is commitment from Cheshire Constabulary, Greater Manchester Police, Merseyside Police and North Wales Police with the potential for Lancashire Constabulary and Cumbria Constabulary joining at a later stage.
In this instance Cheshire Constabulary will act as the lead authority on behalf of the region and will manage the process throughout. The successful Tenderer will be required to provide services to each force as detailed in this document.
The ITT is in the form of an Online Questionnaire where Tenderers must complete both the Quality & Price criterions. The ITT contains 2 Lots for which they may submit a tender response for those Lots they consider they are able to provide the Services.
The Framework Agreement is for 4yrs. The proposed duration of the call off contracts will be from July 1st 2021 to June 30th 2024 with the option to extend for a further one [1] period of twelve [12] months. Additional information: The estimated value shown indicates the spend for the maximum duration for all Cheshire, Greater Manchester and Merseyside Police Forces under Lot One and for North Wales Police under Lot Two.
Lot #4Specialist Cleaning & Decontamination Services for North Wales ForceAwardedLot estimate not published
The Police and Crime Commissioner for Cheshire (PCC) is inviting Contractors on a Lot basis to provide Specialist Cleaning & Decontamination Services to the North West Police Region (excluding any of the Forces sites subject to Facilities Management under a PFI Contract).
The North West Police Region require the Services of a Contractor(s) who can undertake specialised cleaning, decontamination (including disinfestation if required) and vaporisation/fogging (infection) control of cells and vehicles services across the region with a response time and arrival on site of under 4 hours on a 24 x 7 hour basis 365/366 days per year, with no exceptions.
The Police and Crime Commissioner for Cheshire (PCC) on behalf of Cheshire Constabulary (CC) intends to establish a Framework Agreement with each participating Force entering into their individual call-off contracts. Each Force will be responsible for raising their own Purchase Orders and payment of invoices.
Currently there is commitment from Cheshire Constabulary, Greater Manchester Police, Merseyside Police and North Wales Police with the potential for Lancashire Constabulary and Cumbria Constabulary joining at a later stage.
In this instance Cheshire Constabulary will act as the lead authority on behalf of the region and will manage the process throughout. The successful Tenderer will be required to provide services to each force as detailed in this document.
The ITT is in the form of an Online Questionnaire where Tenderers must complete both the Quality & Price criterions. The ITT contains 2 Lots for which they may submit a tender response for those Lots they consider they are able to provide the Services.
The Framework Agreement is for 4yrs. The proposed duration of the call off contracts will be from July 1st 2021 to June 30th 2024 with the option to extend for a further one [1] period of twelve [12] months. Additional information: The estimated value for the Framework Agreement shown indicates the overall spend for the maximum duration for all participating Forces over the 4yr term.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Overall Quality Weighting (11 sub-weighted areas): 50%
- price: 50%
Published award criteria (2)
- Overall Quality Weighting (11 sub-weighted areas): 50
- Price: 50
- Suitability
As set out in the tender documents
- Economic & financial standing
As set out in the on-line tender.
Minimum: As set out in the on-line tender. - Technical & professional ability
As set out in the on-line tender.
Minimum: As set out in the on-line tender.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Specialist Cleaning & Decontamination Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Apr 2021, 14:06 BST
- Last source update
- 1 Jul 2021, 09:53 BST
- Award evaluation window
- 17 May 2021 – …
- Authority reference
CPA/SPU/1542P- FTS notice number
2021/S 000-015022- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a58aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As set out in the on-line tender.
How it was run
Official notice- Appointment period ends
- 17 May 2021, 11:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 17 May 2021, 11:00 BST
Timeline
17 May 2021 → 1 Jul 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown17 May 2021, 11:00 BST
- Bids opened17 May 2021, 11:00 BST
- Notice published1 Jul 2021, 09:53 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Jul 2021, 09:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot One. Specialist Cleaning & Decontamination Services for Cheshire, Greater Manchester & Merseyside
- Signed
- 24 Jun 2021
- Value
- ceiling above
- Status
- active
Lot Two. Specialist Clearning & Decontamination Services for North Wales only
- Signed
- 24 Jun 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Specialist Cleaning & Decontamination Services for Cheshire, Greater Manchester & Merseyside Forces | 4bids · 4 electronic | 3 | — | — |
| 4 · Specialist Cleaning & Decontamination Services for North Wales Force | 4bids · 4 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Orbis Protect LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.